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Home My WebLink AboutMBC Minutes 7/30/20021,! TOWN OF MANSFIELD OtMunicipalBuildingCommittee i t Meeting Minutes of July 30, 2002 Members 'ISresent,1.1 i � Ricllar4, Feeley, Chairman, Kenneth Gay, James Liddick and Eleanor McCarter, Secretary William Moore - Excused Absence David Young — Vacation/Excused Absence Meeting Commenced at 7:30 PM. JORDAN JACKSON ELEMENTARY SCHOOL - ROOF REPAIR PROJECT Progress Update —The MBC received copies of (3) Field Reports prepared by Gale Assoc. dated week ending July 7, July 14, and July 21, 2002. MBC Members observed minimal progress made on roof during the months of June and July. Walter Parker, School Building & Grounds Manager noted earlier that day, that the Contractor seemed to be working slow, however they appear to be doing a thorough job at this time. MBC and School Dept. expressed concern that the Contractor may not finish repairs by the start of school in September 2002. MBC to request Gale Associates obtain an updated Project Schedule from the Contractor. QUALTERS MIDDLE SCHOOL Unit Ventilators — Ongoing issue regarding ventilator units located at administration that have not worked properly since installation. Walter Parker forwarded a proposal from G &P Service Contractors, Inc. for MBC review /approval. The proposal in the amount of $2,550.00 was to furnish and install high and low pressure regulators for (4) Tempstar ceiling mounted condensing units ( #13, #14, #15 & #16). Dick Carney, TCI recommended this fix to permanently correct the r current problem of unit freeze -ups. AMC accepted the proposal and advised School Dept. to proceed with work. MBC to back - charge JTC for that amount. Handicap Station/Home Economics - School Dept. is still waiting for delivery of (1) all -in -one handicap kitchen station. Installation of this item is required to meet ADA code requirements and to obtain a Final Occupancy Permit. Walter Parker to coordinate installation. Window Liti ation • .Cost Estimate/Gale Assoc. - Town entered into an agreement with Gale Associates to prepare a cost estimate to correct 272 inoperable windows at QMS. (7/30/02) MBC received (2) copies of a final report prepared by Gale Associates (dated July 29, 2002). The report includes a summary of Gale's investigation efforts and five different cost options to correct the windows. • Depositions — Sue Jacobs held depositions of former Keyes Associate employees, Ron Ashton, on t Bob Vogel and Dan Freeman earlier that day. Based upon the Architects responses, Sue Jacobs was confident she had enough information to prove tort liability. Town Counsel plans to name J.T. Callahan & Sons to this claim before the statute runs out. { ( MANSFIELD HIGH SCHOOL Project Close -out - Michael Callahan contacted the MBC Office to request status of final payment to JTC. MBC Office advised Mr. Callahan earlier that day of a previous request from the Committee that JTC submit revised Application for Payment #27 along with (3) signed change orders (as stated in a letter previously sent to JTC dated May 30, 2002). ', Members agreed that no further payment would be made to JTC until paperwork is submitted in proper order. Direct Payment Claim/General Mechanical- No change. Town is still holding $51,772.12 in escrow for this demand. GENERATOR REPLACEMENT PROJECT (MHS) (7/30/02) Spoke with Gerry Caron, Freedom Electric regarding status of remaining work. • Wiring - Electrician completed wiring on Friday, July 26, 2002. • Bollard - Contractor secured (1) remaining front bollard in place. Ken Gay reported as of that date, Contractor had not filled the last bollard with concrete. MBC to follow up. • Start up Test - Genset was start tested Monday, July 29, 2002. Walter Parker and Electrical Inspector were among those present during testing. Per Walter Parker and Gerry Caron, everything tested fine. • Punch List - Per conversation with Walter Parker (7/30/02), one (1) inside light fixture base is cracked which the Contractor was made aware of There are no other items outstanding. (7130/02) Gerry Caron asked the MBC Office to forward a written punch list of all r outstanding issues and Freedom would address them prior to submitting final requisition. l • Close -out Documents - Received call from Walter Parker asking about final close out documents from Contractor. (7/30/02) Called Freedom Electric. Gerry Caron advised that close -out documents would be mailed to the MBC Office later this week and would include test reports, original submittals, and fire alarm information. Freedom expects to obtain the Generator O &M Manual from "Superior" next week. Mr. Caron noted that optional service contract information would also be provided the manufacturer. • men Requisition for Pa 3 Payment 7/ 0/02 PY MBC received a FAXED co of Freedom Electrical ( Application for Payment No.3 and No. 4 for MBC review /approval. • Grading —Ken Gay suggested grading options near the generator be explored to prevent erosion at the base of the generator. MOTION to recommend payment to Freedom Electrical Co. for Application for Payment No. 3 in the amount of $48,299.90 and Application for Payment No. 4 in the amount of $1,967.10. Chairman to verify and sign original copies upon receipt. Both requisitions were for work related to installation of a new generator unit at Mansfield High School. KG/WM: Passes 3 -0. WATER TREATMENT PLANT FACILITY PROJECT Advertisinn - The bid proposal due date was incorrect in the advertisement that appeared in the Sun Chronicle. The WC Office sent a revised notice to Sun Chronicle earlier that week changing the deadline date to submit proposals as August 16, 2002. Ad will appear in the Central Register and again Sun Chronicle Wednesday, July 31, 2002. RFQ Response - To date three firms have requested RFQ packets. Kurt Gaffney asked the NBC Office to forward a packet to Woodard & Curran. Project Schedule: • Site Walk - through -August 8, 2002. • Deadline to submit Engineering Design Proposals - August 16, 2002 at 10:00 AM. • RFQ Evaluation and Short List -August 27, 2002 (Full Committee to review at Tuesday evening MBC Meeting.) FISHER- RICHARDSON HOUSE PROJECT Construction Bid Documents — Architect delivered (15) copies of contract documents to MBC Tuesday afternoon. Distribution list for copies include; the MBC, James Bright Architect, Tom Paske- Preservationist, Timelines, Inc., MASS -HC, MANSF -HC, Mansfield Town Clerk. The remaining copies of plans and specs would be available for bidders with a $25 refundable check deposit and optional $25 mailing fee. Construction Sign Ken Gay noted that Mansfield Bank should be recognized for their donation to the project. Rich Feeley suggested their name be added to the construction sign. Secretary to notify Architect. Advertising - The "Invitation to Bid" was scheduled to appear in the Central Register and The Sun Chronicle, Wednesday, July 31, 2002. Project Schedule: Site Walk- through - August 7, 2002. Sub -Bid Opening (Roofing) - August 14, 2002 at Noon. General Bid Opening - August 20, 2002 at Noon. Archaeology - Contract st ill needs to be signed. Town Manager and Timelines President t were both on vacation until August 5, 2002, INVOICES Allegra Print & Imaging Jordan Jackson Elementary/Roof Repair Project MOTION to recommend payment to Allegra Print & Imaging in the amount of $71.40 for (4) copies of roof plans. KG/WM: Passes 3 -0. Meeting adjourned at 8:30 PM. Respectfully submitted, I Eleanor McCarter, Administrative Secretary David Young, Clerk C Date -5---d