The URL can be used to link to this page

Home My WebLink AboutMBC Minutes 8/13/2002i TOWN OF MANSFIELD uMunicipal Building Committee ! _ i Meeting Minutes of August 13, 2002 Members Present: kichad Feeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick, William Moore (8:05PM) and Eleanor McCarter, Secretary Meeting Commenced at 7:30 PM. MANSFIELD HIGH SCHOOL Project Close -out MBC received a letter from John T. Callahan (dated 8/7/02) summarizing JTC's position on various closeout issues. Committee members reviewed and verified accuracy of the documentation submitted by JTC (Application for Payment No. 26 and Change Orders Number 24 and No. 26). JTC /Change Order Number 24 — Review /Approval MOTION to approve Change Order Number 24 re: Credit deduct in the amount of ($15,000.00) for seismic clips no longer required. DY /JL: Passes 5 -0. JTC /Change Order Number 26 - Review /Approval MOTION to approve Change Order Number 26 re: Credit deduct for outstanding Punch List work ($36,911.00) and New Door 131E for the amount of $2,437.00. Total Credit amount due to Town is ($34,474.00). JUDY: Passes 5 -0. JTC /Change Order Number 27 - Review /Approval MOTION to approve Change Order Number 27 re: Credit deduct in the amount of ($2,822.93.) for costs incurred by the Town of Mansfield for Architectural Services provided by Wallace Floyd Design Group beyond their contract end date. Extended architectural services were required due to J.T. Callahan's delay in submitting close -out documents for review and incomplete general contract work. DY /JL: Passes 5 -0. JTC /Application for Payment #26 - Review /Approval MOTION to recommend payment to J.T. Callahan for a reduced amount of $151,231.85. DY /JL: Passes 5 -0. Project Closeout Issues — MBC discussed final outstanding issues and monies remaining in contract: • Direct Payment Claim General Mechanical/$37,262.12 must remain in an escrow until this claim is withdrawn by the sub - contractor. • Electrical - $15K currently being withheld due to JRW contract work incomplete. • HVAC - $10K currently being withheld due to General Mechanical contract work incomplete. MBC Chairman to call the Contractor to discuss JRW's plan of action to complete work. JORDAN JACKSON ROOF Site Meetings - Weekly site meetings were planned to monitor progress of roof repairs. Next Site Meeting to be held this Thursday, August 15, 2002. The Contractor was advised by Gale Associates earlier that week that there was no assurance the School Dept. would allow Atlas Roofing to work while school is in session. Superintendent of Schools, Principal and other staff members plan to attend this meeting to review /comment on Atlas', plan of action. (i.e. safety plan, sequence of work, expected completion dates etc.) Site Inspection — Gale Associates inspected roof surface preparation earlier that day, prior to application of paint primer. Ventilation In response to a previous issue raised by the School Dept. regarding ventilation during painting, a Gale's Field Report (dated 8/13/02) noted Ed Stewart had observed interior conditions during spray application of paint primer and that no paint odor appeared to be present. In addition, the school maintenance staff did not report any interior odor of paint when asked by Gale. ROBINSON ELEMENTARY SCHOOL Project Close -out Town Accountant was gathering audit information that week and asked MBC to verify final status of the school renovation project. Based on a previous suggestion by David Young MBC issued a letter to the file identifying the project was closed. Due to an unpaid energy credit due from J.T. Callahan & Sons to the Town of Mansfield, a final Application for Payment to J.T. Callahan was never processed. (Amount owed to J.T. Callahan equals zero.) QUALTERS MIDDLE SCHOOL Window Claim — Gale Associates submitted a Window Investigation Report (dated July 29, 2002) in response to a previous request by MBC to determine a cost to correct 272 inoperable windows installed during recent renovations. Committee members expressed concern that the report states many of Gale's "opinions" on issues relating to improper window installation. MBC will ask Town Counsel to review wording. Members unanimously agreed that Option #5 referencing credit to Town for materials was unacceptable and should be deleted. Ramp Lighting — David Young opened discussion regarding insufficient lighting at front ramp entrance creating a possible safety issue. MBC discussed sending a letter to School Dept. recommending School Dept. obtain a cost estimate to install or possibly ask Gale to design additional lighting. Handicap Station/Home Economics — Installation of one handicap unit was required to meet ADA Code requirements. Per Bldg & Grounds Office, the unit was delivered last week. School Dept. needs to install. JORDAN JACKSON ELEMENTARY Contract Agreement/Gale Associates — Concern was raised by Ed Stewart earlier this week, that Construction Administration was not included as part of original contract Settlement Agreement. Based upon conversation at the Pre - Construction Meeting, Gale Associates had agreed to handle construction administration until a project schedule was generated. 'MBC has not received a project schedule to date. Request for Funds — MBC received letter from the School Superintendent requesting information on funds remaining from school projects. Rich Feeley to update the MBC's school budget summary. FISHER- RICHARDSON HOUSE RESTORATION PROJECT Sub -bid Opening — Scheduled to occur Wednesday, August 14, 2002 at noon. Architect and MBC Secretary to oversee bid opening. Construction Sign — Proposal to reduce the size of the project construction sign needs to be approved by MASS -HC. INVOICES Eleanor McCarter — Fisher- Richardson House Project MOTION to recommend payment reimbursement to Eleanor McCarter in the amount of $65.40 for mailing fees incurred to send plans & specifications during the bid process for the Fisher Richardson Project. DY /JL: Passes 5 -0. James Bright Architect — Fisher - Richardson House Project MOTION to recommend payment of Invoice No. 3 to James Bright Architect in the ( amount of $2,664.07 for Professional Services rendered for the Fisher Richardson Project. Amount includes $704.07 printing costs. WM/DY: Passes 5 -0. W.B. Mason — MBC Office Supplies MOTION to recommend payment to W.B. Mason in the amount of $130.65 for miscellaneous MBC office supplies. WM/KG: Passes 5 -0. Gale Associates — Qualters Middle School Window Claim MOTION to recommend payment of Invoice No. 0207070 to Gale Associates in the amount of $2,664.07 for Professional Services rendered June 1 to June 30, 2002. Fee is related to preparation of a Window Investigation Report needed for ongoing litigation. WM/DY: Passes 5 -0. Gale Associates — Jordan Jackson School — Roof Repair MOTION to recommend payment of Invoice No. 0207056 to Gale Associates in the amount of $1,500.00 for Professional Services rendered June 1 to June 30, 2002. DY /JL: Passes 5 -0. The Sun Chronicle — Fisher- Richardson House Project MOTION to recommend payment of Invoice No. T000825106SC to The Sun Chronicle newspaper, in the amount of $297.00. 'Expense incurred was for advertising the "Invitation to Bid for the Fisher- Richardson House Project. KG /JL: Passes 5 -0. _ The Sun Chronicle — Water Treatment Plant and Wells Project MOTION to recommend payment of Invoice No. T000820541 SC to The Sun Chronicle newspaper, in the amount of $101.64. Expense incurred was for advertising the "RFQ for Engineering Design Services for the Water Treatment Plant and Wells Project. JL/KG: Passes 5 -0. The Sun Chronicle —Water Treatment Plant and Wells Project MOTION to recommend payment of Invoice No. T000825354 SC to The Sun Chronicle newspaper, in the amount of $106.92. Expense incurred was for advertising the "RFQ for Engineering Design Services for the Water Treatment Plant and Wells Project. JL(KG: Passes 5 -0. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Administrative Secretary David Young, Clerk Date --C7 I