HomeMy WebLinkAboutMBC Minutes 8/20/2002f AI
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-T ([' TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of August 20, 2002
Members Present: Richard Feeley, Chairman, Kenneth Gay, James Liddick, William Moore
and Eleanor McCarter, Secretary
David Young — Excused absence
Meeting Commenced at 7:30 P1NI.
WATER TREATMENT FACILITY AND WELLS PROJECT
REQ - Copies of the two proposals received were distributed to each MBC member (excluding
David Young) along with an evaluation critique sheet. Members were to review prior to August
27, 2002 MBC Meeting.
QUALTERS MIDDLE SCHOOL
Unit Ventilators — School Dept. was to arrange for missing unit ventilator controls to be ordered
and installed by G &P Service Contractors. MBC Office to follow up with G &P representative
(Tom Penny) regarding date planned for installation
JORDAN JACKSON ELEMENTARY
Roof Repair - Site Meeting held Thursday, August 15, 2000 at 2:30PM. School Dept staff
attended to discuss progress and concerns. Gale Assoc. to forward Meeting Minutes to MBC.
• Grinding — School Dept. reported that the current noise level from grinding would be
unacceptable once school is in session in September. 'Contractor was told the drop dead
deadline to complete this work was August 30, 2002.
• Manpower — Contractor reported staffing 6 -7 men on site daily. Gale and Atlas Roofing
agreed an increase in manpower would be required to get work done on time.
• School Dept. raised concern regarding paint odor ventilating within the school building.
• Next site meeting scheduled for Friday, August 23, 2002
FISHER- RICHARDSON HOUSE
Roof Sub -Bid Opening — Only one file sub -bid was received from ARJ Associates of Newton,
MA in the amount of $17,800.00. The bid was restricted to be used only by ARJ Associates
Corp. It was determined that accepting the bid would not be in the best interest of the Town,
because the sub -bid restriction would have prevented any other firm from submitting a General
Bid. James Bright Architect was advised to issue Addenda No, 2 (on Aug. 16, 2002) directing
all General Bidders to include the scope of work in Section 07300, Wood Shingle Roofing,
within the General Bidder's scope of work.
General Bid Opening — James Bright Architect presided over the General Bid Opening held
earlier that day. Out of seven potential bidders who took out plans, only one bid was received
from ARJ Associates in the amount of $102,800.00.. (Bid amount includes Alternate No. i— add
$3,800 and Alternate No. 2 — add $5,400.) Discussion was raised earlier that day with Town
Manager as to whether or not to accept the only bid received or to re -bid the project. Due to the
grant deadline requirement to complete the project by June 30, 2003, the MBC and Town
Manager agreed to let bid results stand. Architect to check references and submit a written
recommendation to the MBC.
Archaeolog y — MBC to follow up with Timelines, Inc. regarding status of application permit.
Meeting adjourned at 8:30 PM.
Respectfully submitted
Eleanor McCarter, Administrative Secretary
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David Young, Clerk Date S �a