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Home My WebLink AboutMBC Minutes 9/10/2002if i' TOWN OF MANSFIELD u ' ( Municipal Building Committee f Meeting Minutes of September 10, 2002 Mdifibers Preset t .) , Richard Feeley, Clerk, Kenneth Gay, James Liddick, William Moore and PleanorMcCarter, Secretary, David Young —Excused Absence Attendees: Lee Azinheira, DPW Director Kurt Gaffney, Water Operations Manager Meeting Commenced at 7:45 PM WATER TREATMENT FACIL1TY/WELLS PROJECT The MBC received proposals from two firms in response to a Request for Qualifications to provide Engineering Design Services related to construction of a new water treatment facility and upgrade of the Dustin Well No.7, and Prescott Well No. 7, No.8 and No.9. I Both firms were interviewed that evening. Interview Team No. 1: Weston & Sampson/Gannett Fleming Patrick Connelly, Sr. VP Weston & Sampson — Lead Project Manager Barbara Cook, Weston & Sampson — Project Associate Michael Haire, Gannett Fleming - ;Senior Engineer Steve Perdios, Gannet Fleming — Engineer Patrick Connelly opened Weston & Sampson's presentation with introductions of their Project Team. Mr. Connelly gave an overview summary of their firm's related project experience in other towns, highlighting their firm's graphic design capability and Additional Services Team. Michael Haire outlined basic components for designing a water treatment facility. Mr. Haire used visual displays showing ways to maximize use of space. Barbara Cook discussed options to minimize length of chemical feed lines, and specific chemicals that would be needed in Mansfield. Ms. Cook suggested review of security systems to protect unauthorized access to water source. • Project Schedule — W &S would expect to have design drawings 60% complete at Town Meeting. Pat Connelly estimated the number of task hours between 2867 -3349 hours. • Vehicle wash system — W &S reviewed wash system options. Lee Azinheira indicated preference to a hand wash system using reclaimed water. W &S preliminary estimate to construct a vehicle wash station was $100K for the building structure and $35 -$40K for the wash system. • Space Needs — The selected design firm would need to review space needs with the Water Operations Manager (Kurt Gaffney). y • Law Suits — Chairman questioned Weston & Sampson's high number of legal claims noted in their proposal. Pat Connelly responded that the number of claims were not excessive and were not all against their firm. Interview Team No. 2: Woodard & Curran/CDM Doug Reed,Woodard & Curran - Senior Vice President Robert Chapell Woodard & Curran — Project Manager Herb Zellar, CDM — Senior Architect John Donovan, CDM Doug Reed opened Woodard & Curran's presentation with introductions of their Project Team. Bob Chapell outlined Primary Objectives: 1. Address water quality issues facing the Town. 2. Design a water treatment facility 3. Upgrade the SCADA system (including programming and training) 4. Upgrade Well No. 7, No. 8 and No. 9 and recommend standby generator for Dustin Well No.7 Doug Reed outlined Strategy: 1. Focus on long -term service to the Town. 2. Project Management style — Frequent face to face communication 3. Workshop sessions — Hold planning sessions with the MBC, inspectors, and engineers to determine measures of success. 4. Quality - Technical Advisory Team (TAT) - Internal team of 3 -4 engineers responsible for design review and recommendations. 5. Building Code Review — W &C would schedule meeting with inspectors during the design phase to review potential code issues that would need to be addressed. 6. Training on programming, details systems. 7. Cost estimating and Architectural Design to be done by CDM's Cambridge office. Doug Reed highlighting Experience: 1. Familiar with Town's Master Plan —Components of this project would be designed compatible with the Town's 20 -year plan. 2. Woodard & Curran has completed other water related, projects for the Town. 3. Experience in designing greensand filters planned for this project. 4. Familiar with Mansfield's existing SCADA system and compatible integration systems Kurt Gaffney questioned whether a previous cost estimate for this project (design, bid & construction) provided by Woodard and Curran for Town Meeting (May 2002) was still valid. John Donovan responded that costs have increased some. Task Hours - Rich Feeley asked W &C to provide MBC with a breakout of the number of task hours required to prepare design drawings. Woodard & Curran did a previous Pilot Study of the Dustin and Prescott Wells (dated July 2001) and a Water Treatment Technology Evaluation Report (dated November, 2000) for the Town. Member Liddick commented that based on prior 'experience related to the project, he would expect W &C's response regarding the number of task hours needed for design work to be less than their competitors. Bidding — The current contract is for "Design Services" only. Lee Azinheira questioned whether CDM would bid on the future construction contract. John Donavan responded, CDM would not bid on this project. Per Massachusetts Designer Selection Law the same contractor is not allowed to design and build. MBC Interview Discussion — Weston & Sampson used several visual boards to review design components. Woodard and Curran presented better understanding and knowledge of existing conditions specific to the Town of Mansfield. MOTION based on review of qualifications to select Woodard & Curran to provide Engineering Design Services associated the Water Treatment Facility and Wells Project. J. Liddick/K. Gaffney Passes: 5 -0. MBC Office to advise Town Manager of vote and request Woodard and Curran to submit a price proposal for negotiation purposes by September 17'h. INVOICES G &P Service Contractors — QMS MOTION to recommend payment to G &P Service Contractors in the amount of $2,550.00 for contract related work for Unit Ventilators in the Administration area. Same amount to be back - charged to JTC. JL/KG. 4 -0. Gale Associates — QMS/Window Investigation Final billing for a Window Investigation Report related to pending litigation. Hold pending completion and MBC's receipt of the final report. Gale Associates — Jordan Jackson Elementary School/Roof Repair MOTION to recommend payment to Gale Associates in the amount of $2,667.00 for Construction Administration costs associated with ongoing roof repairs. JL /WM. 4 -0. Freedom Electric — Mansfield High School/Generator Replacement MOTION4o recommend final payment to Freedom Electric /Application for Payment No. 5 in the amount of $3,900.00 to furnish and install anew generator at MHS. JL/KG. 4 -0. JORDAN JACKSON ELEMENTARY SCHOOL Roof Repair Update • Site Meeting is scheduled for Wednesday, September 11, 2002 at 10AM • Topcoat application of finish coat product is unacceptable. FISHER- RICHARDSON HOUSE PROJECT Maintenance - Ken Gay commented that trash on site was overflowing and lawn needs to be cut. MBC Office to follow up with DPW. QUALTERS MIDDLE SCHOOL Compressor — Compressor unit at Nurse's area unit ventilator failed. Per conversation with Walter Parker earlier that week, unit was under 5 -year warranty. Walter Parker to contacting Stebbins & Duffy to provide replacement. Labor cost not included in warranty. Meeting adjourned at 9:30 PM Respectfully submitted, Eleanor McCarter, MBC Secretary David Young, Clerk - Date