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Home My WebLink AboutMBC Minutes 10/8/2002TOWN OF MANSFIELD:�1 U,- •d Municipal Building Committee Meeting Minutes of October 8, 2002 Member's Pre'Sent !!;; tiighpgl Feely, Chairman, David Young, Clerk, Kenneth Gay, William Moore, and Eleanor McCarter, Secretary James Liddick — Excused Absence Attendees: John Moretti, Mansfield School Superintendent Lincoln Lynch, School Business Manager Walter Parker, School Bldgs.'& Grounds Manager Meeting commenced at 7 :30 PM. JORDAN JACKSON ELEMENTARY SCHOOL Town Meeting Warrant Article No. 14 - MBC Chairman learned on October 1, 2002 that the School Department/Committee planned to submit a warrant article at the Fall Town Meeting requesting transfer of funds from the Jordan Jackson School construction project account to the QMSIMHS Project account. The School Department's intent was to use those funds to complete East Street Field renovations. WC advised the School Dept. (J. Moretti, L. Lynch and W. Parker) that the amount of funds requested in the warrant article exceeded the remaining balance in that account. In addition to consulting fees owed to Gale Associates (for monitoring the roof repair project), a potential safety issue regarding replacement of roof snow guards had not been addressed yet. Mr. Moretti advised the MBC that school safety concerns were a priority over fields and suggested the MBC move forward with installation of additional roof snow guards. Superintendent planned to recommend the School Committee withdraw Article No. 14. SBAB — Arguement to SBAB is that school didn't get revised roof snow guards until roof litigation was settled. Line to check with representatives from SBAB about reimbursement potential is doubtful as it's an old project change. Roof Snow Guards -MBC Office reviewed a cost proposal FAXED from Atlas Roofing in the amount of $103,000.00 to provide and install roof snow guards. (That contractor was currently on site doing roof repairs related to litigation at the Jordan Jackson School.) The proposal from Atlas did not specify the quantity of materials to be provided and exceeded the amount of funds available remaining in the project budget. ';A previous estimate of $75,000 to $100,000 was provided by Gale Associates to provide and install roof snow guards. Based on discussion with the School Department, MBC will pursue with Ed Stewart at Gale Associates the roof snow guard issue. Roof Repair -Per WC Secretary's conversation with Jeff Bergerson earlier that day, Gale Associates had generated and reviewed a final punch list with the roof Contractor. MBC Office requested Gale forward a copy of the final punch list to the MBC. Gale Associates reported four men were working on site that day. MBC questioned whether the Contractor would complete painting this week. MBC advised Walter Parker that the School Dept, would own cost to replace deteriorated boot sleeves on vent pipes. QUALTERS MIDDLE SCHOOL Additional Lighting at Front Ramp Entrance — MBC discussed a potential safety issue with the School Department regarding insufficient lighting at the front ramp entrance of the middle school. Walter Parker was asked to pursue that issue by the School Superintendent. David Young suggested use of pedestal lamp lighting to wash light down on the walk ramp. Final Occupancy Permit Issues — MBC discussed two Fire building code issues with the School Department. Both items must be complete in order to obtain final occupancy issue by the Fire Department • Visual Alarrn Devices/Horns — Fire Inspector (Lt. Towne) advised the MBC that all visual alarm devices and horns must be synchronized. Suggestion was made to cover translucent window panels to block signals from other areas. Walter Parker to review further with Lt. Towne. • Fire Doors not,Operathrg Properly — MBC Chairman noted that fire doors had passed an original Fire Inspection. Therefore correcting doors would be considered a maintenance issue that the School Department needs to address. Unit Ventilators — G &P Services installed two -way valves on the air conditioning units in the Administration and Principal Maher offices. Walter Parker reported that Unit Ventilator No. 13, #14, #15 & #16 were never fully tested. Stebbins & Duffy repaired condensing coils and replaced the unit compressor in the nurse's area under a 5 -year product warranty. MBC requested Walter Parker submit an invoice to the Committee for his labor cost on the AC issue in ( order to back - charge the General Contractor QTC). Window Litigation — Due to the large volume of inoperable windows installed during the school renovation project, MBC was still pursuing legal claim against Keyes Associates. Based on previous discussion with Town Counsel, the timeframe given for a court date was probably a year away. Town Counsel was investigating options to name the General Contractor and/or window manufacturer at that time in the litigation. MANSFIELD HIGH SCHOOL Project Closeout —MBC reviewed the remaining closeout issues with School Superintendent and staff. WC was holding a dollar value of $10K for outstanding electrical work and $15K for outstanding mechanical issues. General Contractor was no longer working on site. Based on discussion, School Department and MBC agreed to have Walter Parker correct and /or install all outstanding punch list items and send documented bills to the MBC Office in order to back charge J.T. Callahan values up to those amounts. MHS TRACK AND FIELDS PROJECT Field Enhancements — School Department still pursuing installation of 500 -seat capacity bleacher seating to be located at the MHS synthetic field, as well as perimeter fencing around the track. WATER TREATMENT FACILITY AND WELLS PROJECT Design Services Contract Agreement - Town Manager signed a contract agreement with Woodard & Curran (10/2/02) in the amount of $480,000.00 to provide design services for the proposed Water Treatment Facility and Well upgrades. Due to funds for construction not in place at that time, bidding and construction administration services would be awarded separately at a future date. FISHER- RICHARDSON HOUSE PROJECT GENERAL UPDATE.- Archaeology — Timelines, Inc. Archaeology Site Examination - MBC Secretary observed two workers on site that day. Marty Dudek, Timelines indicated earlier that day that final trench work in the basement should be complete by the end of day. General Contractor ARJ Associates • Metal Fabrication — MBC Secretary reported the General Contractor had delivered a sample metal roof bracket for MASS -HC approval. Eric Gradoia (MASS -HC) was to visit the MBC office to review /approve bracket. SITEMEETING: MBC Secretary provided a project updated based on a site meeting held 10/3/02 with James Bright Architect, Tom Paske, Preservationist, Jeza and Marzi Jahedi, ARJ Associates, Marty Dudek, Timelines, Inc. and Eric Gradoia, MASS -HC. The following items were discussed: Archaeology /Timelines. Inc.: • Site Examination - As a result of the site examination required by MASS -HC, Marty Dudek reviewed archaeological findings (i.e. pottery pieces, militia button, crass pins, nails, etc.) with those present. Timelines noted damp conditions in the basement had diminished preservation of artifacts found on site. MBC was informed that all archaeological findings were now property of the State of Massachusetts. Town may petition the State for possession those items for display purposes if they so choose. • Archaeological Monitoring — Timelines needs to prepare final report of Archaeological Site Exam to MASS -HC. Timelines discussed plans to perform additional archaeological monitoring during the construction phase of the project. MBC Office expressed concern to Marty Dudek that the Town must have sufficient funds to fulfill contract obligations with ARJ Associates to complete structural improvements without exceeding the project budget. Tom Paske stated opinion that the additional monitoring was unnecessary based on prior renovations of the Fisher - Richardson House in the 1930's. Marty Dudek agreed to submit an amendment to their permit application to withdraw need for additional monitoring during construction. o Timelines was asked to submit a draft of the final report to James Bright Architects for review /approval, prior to sending report to MASS -HC. o Eric Gradoia to follow up with Archaeology Dept. regarding estimated timeframe for approval. a General Contractor — ARJ Associates: • Project Schedule — ARJ distributed a project schedule to attendees showing a construction start date of October 7, 2002. • Access —MBC Secretary issued (1) property key to ARJ Associates. • Brick Re-pointing — Eric Gradoia requested the General Contractor notify MASS -HC (allowing minimum of 2 -days notice) as to when this work would be performed. Eric wants to review /approve re- pointing of brick chimney. • Toilet Facility— General Contractor had provided (1) temporary toilet facility on site. Jim Liddick requested MBC direct the ARJ to provide and keep toilet locked to avoid a potential safety hazard. MBC Secretary to follow up._ OTHER Robinson Elementary School MBC Office provided assistance to Town Accountant to locate documentation needed for SBAB reimbursement. INVOICES Gale Associates — Jordan Jackson Elementary — Roof Project MOTION to recommend payment to Gale Associates in the amount of $4,003.00 for professional services provided through August 31, 2002. DY/WM: Passes 4 -0. Meeting adjourned at 10:00 PM. Respectfully submitted, Eleanor McCarter, Secretary z� 5a- id Young, Clerk Date a