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Home My WebLink AboutMBC Minutes 11/5/2002qtr r n TOWN OF MANSFIELD i11 (, 71 Municipal Building Committee Meeting Minutes of November 5, 2002 Members Pregent:� _ l�� Richard Feeley, Chairman, David Young (8:OOPM), Kenneth Gay, James Liddick, William Moore and Eleanor McCarter, Secretary Attendees: Kurt Gaffney, Associate MBC Members/Water Operations Manager Bob Chapell and Doug Reed, Woodard & Curran (W &C) Meeting commenced at 7:40 PM. WATER TREATMENT FACILITY AND WELLS PROJECT The MBC met with representatives from Woodard & Curran (W &C) to begin the design phase related to future construction of a Water Treatment Facility and upgrades to existing Dustin Well No. 7 and Prescott Well Nos. 7, 8, & 9. Proiect Schedule — Bob Chapell provided copies of W &C's Project Schedule (dated 11/01/02) for MBC review /approval. Bob indicated that the timeframe to complete various phases of work was basically same as the schedule submitted with their original proposal, with the exception of some meeting dates that were eliminated. W &C expects to have design documents 25% complete by February 2003, 50% o complete by May 2003 and 100% complete by August 2003. The MBC approved the project schedule submitted by Woodard and Curran that evening. Funding States -Kurt Gaffney commented he had received preliminary results of the state DEP Report. W &C distributed copies of the preliminary State Revolving Fund 2003 Project Priority List (dated 11/5/02). Town ofMansfield/WTF Project was ranked in the 180 position at 69.4 J P_ ( 1/10 of point below level to receive funding). g) . Dou Reed commented that not all Towns out the list of state projects had appropriated monies es to mo ve forward with thee projects a n l t h at the Town of Mansfield Y ov m move m a en rank on the final list. st. Kurt Gaffney noted that since the _ Town's borrowing capability was at a low percentage rate, the Town might explore options to move forward with WTF . Project without SRF funding. g Project Update — • W &C had completed identification and flagging of wetlands on site. Kurt Gaffney commented that the wetland area identified by W &C was larger than originally anticipated, however the increase would not impact the proposed project. • Existing Conditions Site Plan — W &C researched existing conditions. • Bob Chapell reported that contract agreements had been formalized with their sub - consultants. Project Schedule (dated 11/1/02) was submitted to the MBC for review /approval as requested. Communications Doug Reed asked MBC to clarify acceptable communication procedures / between Woodard & Curran, the WC and Water Dept./DPW staff. r, Day -to -day Operations - W &C was advised to contact the MBC Office for response to day -to -day questions and/or approval decisions. W &C may contact the Water Operations Manager directly regarding questions relating to Water Department Operations. • Site Meetings - W &C needs to notify the MBC Office of any site meetings scheduled. • Correspondence - W &C needs to provide a written project update report to the MBC Office on a weekly basis. • MBC Meetings — W &C agreed to attend a set number of Tuesday evening MBC meetings per contract and meet with other Boards /Committees as needed, at no additional cost (i.e. Board of Selectman, Town Meeting, Public Hearing etc.) Space Needs Assessment — W &C needs to review existing office conditions and future needs with the Water Operations Manager. Bob Chapell anticipated two site meetings would be scheduled by W &C to accomplish this task. Vehicle Wash Station - Bob Chapell noted plans to visit a nearby vehicle wash facility with Water Dept. and DPW Staff to observe operation of a manual vehicle station. W &C to confirm the date of site visit with the MBC Office later this week. Kurt Gaffney plans to present cost option estimates to build now or build at a future date, in a warrant article at Annual Town Meeting. Dustin Well No. 7 — Woodard & Curran is currently working under a separate contract to design a new drain system for the Dustin Well No. 7. Kurt Gaffney reported that the design of the new drain system was approximately 80% complete. , 8:15 PM: Member David Young arrived at the MBC Meeting. FISHER- RICHARDSON HOUSE PROJECT Construction Sire — Ken Gay reported that the General Contractor had posted the construction sign on site. Ken noted that the construction sign was not hung from the existing post as previously discussed with ARJ Associates. MBC needs to photograph the sign and forward a copy to MASS -HC. Archaeology Site Exam — MBC was still waiting for MASS -HC final response regarding results of the Archaeology Site Exam report submitted by Timelines, Inc. Eric Gradoia (MASS -HC) advised the MBC Office earlier that day that the MASS -HC (Archaeology Dept.) may authorize the General Contractor to proceed with on -site work, provided contract work did not disturb ground in basement. Issue pending. MANSFIELD HIGH SCHOOL Fall Town Meeting (held October 29, 2002) votes related to ongoingMBCPrgiects: • Article No. 13 /Sponsored by Mansfield School Committee — Passed. Town appropriated an additional dollar amount of $128,000. to the existing Track & Field Project, for the purpose of adding 500 capacity bleacher seating at the synthetic turf field. MBC to forward a letter to the School Superintendent, John Moretti advising as of that date, the MBC did not have any input regarding potential cost or installation of the proposed bleachers. ( Article No. 14 /Sponsored by Mansfield School Committee -Withdrawn by School Committee. Additional Ramp Lighting —Previous issue was raised regarding insufficient lighting at the front ramp entrance of the school building causing a potential safety concern. MBC agreed to pursue installation of additional lighting on the right side of front ramp entrance, per the original design plan. MOTION was made to request a lighting proposal from Gale Associates and to tell Walter Parker that Columbia Electric located in Brockton, MA could engineer a solution for him. DY/WM Passes 5 -0. i MBC to contact Ed Stewart (Gale Associates) to request an evaluation of the existing lighting conditions, and to submit a design proposal to install adequate lighting in that area. MBC would later contact Walter Parker to coordinate work. Visual Alarm Devices Fire Inspector previously raised an issue that the visual alarms and horns at QMS were not synchronized. Dick Carney indicated to the MBC Office that the Contractor owned synchronization of the devices per code. Actual wording per code was ambiguous. Jim Liddick offered to follow up with contractors who might be available to submit a proposal to review and resolve this issue. ` QUALTERS MIDDLE SCHOOL Windou, Liti�q# i - The MBC met with Attorney Sue Jacobs, (Volterra, Goldberg, Mangiaratti and Jacobs) to review legal strategies of the ongoing window conflict claim. MOTION to adjourn to Executive Session 8 :40 PM. W. Moore/K. Gay Passes: 5 -0. i General Update: • Sue Jacobs held depositions of former Keyes' Employees Robert Vogel, Daniel Freeman, and Ronald Ashton. Town Counsel was waiting for responses to procedural items and presentation of documents from Keyes. • Keyes' representatives indicated during depositions that the dimensions for windows to be installed were very specific early in the project. • Robert Vogel stamped final Shop Drawings. Discussion opened regarding responsibility to verify window measurements in field as said to be indicated by Ron Ashton on the shop drawings. • Sue Jacobs suggested that the Town had no direct recourse of action against the window manufacturer (Cheviot) because Cheviot was a subcontractor to J.T. Callahan and did not have a contract with the Town of Mansfield. Town Counsel opinion at that point was not to bring a claim against J.T. Callahan. MBC members questioned why the General Contractor would not be held accountable for the work performed by subcontractors. MBC members felt the only way to make the manufacturer (Cheviot) responsible for field verification was by including J.T. Callahan in the window claim. Sue to investigate ( further. • Town Counsel plans to schedule depositions of representatives from J.T. Callahan & Sons (General Contractor) and Cheviot (Manufacturer), who were determined by those firms to be the most knowledgeable about the QMS Project. • Town Counsel issued a formal request to Keyes to provide shop drawings said to be endorsed "Verify in Field" by Ronald Ashton. These documents were previously requested by the MBC on numerous occasions. Neither the Architect nor Contractor had provided the approved shop drawings as of that date. • August 10, 1999 — It was reported that JTC initially wanted to reject windows after installing them in one classroom. Rich Feeley commented that windows were pre manufactured and already stored on site while waiting for the asbestos contractor to complete their work. Architect forced a hardship on the Town because school needed to open on time in September. • Pre -Trial Conference — Town Counsel planned to meet with Keyes' Attorney (David Corkum) at a future date to discuss mediation options vs. trial. • Window Investigation Report — Gale Associates incorporated comments from MBC and Town Counsel. Waiting for Gale Associates to submit copies of the final report to MBC. • Sue Jacobs needs to schedule a time with the MBC Office to further review project files. MOTION to adjourn from Executive Session at 9:10 PM. JL/WM Passes 5 -0. JORDAN JACKSON ELEMENTARY SCHOOL Roof Update - Gale Associates previously issued a final Punch List to Atlas Roofing. Atlas returned the punch list signed -off that all work was complete October 10, 2002. Gale Associates was expected to visit the school to verify the status of punch list work later that week. • Atlas Roofing needs to provide warranty documentation per signed settlement agreement. o Snow Guards —Gale needs to forward snow guard specifications to MBC and names of potential contractors capable to do furnish and install snow guards. INVOICES Gale Associates — Jordan Jackson Elementary MOTION to recommend payment to Gale Associates in the amount of $5,196.18 for Professional Services provided September 1, 2002 through September 30, 2002. WM/DY Passes: 5 -0. Gale Associates — Qualters Middle School - Window Litigation Invoice received from Gale Associates in the amount of $3,000 for the final cost to provide a cost estimate to correct inoperable windows at QMS. ,Status: Hold Final copy of the report was-not received. L.A.Sales Inc. - Qualters Middle School School Building & Grounds Manager forwarded an invoice to the MBC for consideration of payment to L.A. Sales in the amount of $2340.80 for (1) handicap cook station to be located in the Home Economics classroom at QMS. Status. Invoice to he returned to Building & Grounds. The School Department had agreed to pay this cost during a previous meeting with the MBC (held October 8, 2002). Meeting adjourned at 10:10 PM. Respectfully submitted, Eleanor McCarter, Administrative Secretary David Young, Cler Date i