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Home My WebLink AboutMBC Minutes 11/19/2002i' .0 '�i 1, U �n .r TOWN OF MANSFIELD {{� II Municipal Building Committee 1VICeting Minutes of November 19, 2002 Members Present (,,;(lRic qr Feeley, Chairman, David Young, Clerk, Kenneth Gay (8 :00PM), James tiddick, William Moore (7:50 PM), and Eleanor McCarter, Secretary Attendees: Edward Stewart, Gale Associates Meeting commenced at 7:45 PM. JORDAN JACKSON ELEMENTARY SCHOOL Roof Repair Project - Town's Consultant, Ed Stewart met with the MBC that evening to review status of the roof repair project. • Project Status — Per Ed Stewart (Gale Associates) the roof repair project is complete. Jeff Bergeron visited the site and verified Atlas Roofing had completed all Punch List items. Workmanship was satisfactory. ', Gale needs to submit a final project report to the WC. • Roof Warranty — Ed Stewart advised that a "standard" roof warranty was submitted by the Contractor. Gale Associates advised Atlas that the roof warranty did not meet the terms that were agreed to during mediation. The Contractor needs to upgrade the roof warranty per the terms of the Settlement Agreement in order to close the project. Ed Stewart noted that if the Contractor does not forward an acceptable warranty within a reasonable timeframe, MBC might need to ask Town Counsel for assistance. I • 'Construction Administration - Fees for Construction Administration Services provided by Gale Associates billed to date was approximately $13,896.00 (includes billing through 9130102). Ed Stewart noted the billing through October 2002 would be $1,073.45. Ed Stewart estimated an additional $500.00 could be charged to the Town for the remaining scope of work required to close the roof project. Roof Snow Guards — MBC Chairman questioned whether the original snow guard adhesive was removed prior to roof painting. 'Ed Stewart responded that the majority of old adhesive was completely removed. Per Ed Stewart some of the snow guards removed were reusable, however others would need to be replaced or added. • Scope of Work — The MBC Office had requested Gale provide a copy of the scope of work to the MBC to furnish and install roof snow guards needed at the Jordan Jackson School. Ed Stewart reported Gale Associates had previously provided full -scale plans to Atlas Roofing to submit a quote to furnish and install roof snow - guards. ,;(Ed Stewart needs to request Atlas Roofing return the original full -scale plans to Gale Associates.) It was noted that the scope of that work included 57 linear feet of roof area and added that Atlas did provide their quote based on the complete scope of work. • Procurement The estimated cost to furnish/install roof snow guards was substantially over the $25,000 dollar threshold therefore, the MBC needs to follow the public bid process for this work. • Bid Documents - Ed Stewart agreed Gale Associates would prepare the necessary bid documents required to furnish and install roof snow guards on the Jordan Jackson Elementary School roof. • Invitation to Bid— Gale Associates to prepare the Invitation to Bid and forward copy to the MBC. MBC Office would place advertising in local newspaper. Discussion was that the ad should appear next week, or as soon as possible. • Ed Stewart offered names of three potential contractors capable to do this work. MBC could forward a copy of the Invitation to Bid to those Contractors. QUALTERS MIDDLE SCHOOL Window Liti a� tion — MBC reviewed recent legal strategies discussed previously with Town Counsel (November 5, 2002 MBC Meeting). Window Investigation Report —Ed Stewart confirmed Gale Associates had incorporated comments from MBC and Town Counsel and forwarded a revised report to Attorney Sue Jacobs for review. The MBC did not have a copy of this report as of that date. • MBC questioned whether Gale's cost estimate amounts (to make the windows operable) include Construction Administration costs. Ed Stewart confirmed that the cost did include the total project. Lighting Fr font Ramp Enhance — David Young explained that the current lighting at the front ramp entrance of the school is insufficient. MBC reviewed the project plans with Ed Stewart and requested Gale Associates provide a proposal to enhance lighting in that area. Ed Stewart responded that Gale would submit a proposal to the MBC b the end of the p week. p p Y Vtsual Alann System - Jim Liddick reported that installing a synchronization device, as indicated previously by TCI, could synchronize the visual alarm devices at QMS. However, the level of power supplied to each device /module must be consistent fora synchronization device to be able to maintain a uniform signal throughout the building. Member Liddick suggested he contact a local firm to evaluate the existing level of power at each module. MBC agreed to move forward with that suggestion. Unit Ventilators/Acbninistration Area — MBC has not authorized payment for this work to date. Walter Parker reported in September that the work to correct problems with Unit Ventilator numbers #15, #16, #17, and #18 were complete, but units still need to be tested in Spring 2003. MANSFIELD HIGH SCHOOL Field Track & Field Enhancements — MBC forwarded correspondence to John Moretti, School Superintendent (dated Nov. 4, 2002) noting the MHS Track and Field Project was being coordinated by the Special Projects Manager and School Dept., with periodic updates and budget summaries provided to the MBC. The MBC assumes Mike Ahern and Lincoln Lynch would continue coordination of this aspect of the project unless the MBC was informed otherwise by the School Department. The letter to Mr. Moretti also requested the School Dept. provide a copy of the cost - estimate backup for $113,000.00 (appropriated at Fall Town Meeting), and a project schedule for implementation, to the MBC Office by November 21, 2002. Project Closeout • HVAC — Michael Callahan reported to MBC Chairman that General Mechanical repaired unit ventilator located in the dry goods storage area. 'Walter Parker, School Building and Grounds Manger confirmed that the unit is working fine. MBC members agreed to release $10,000.00 held for this punch list item upon the Contractor's request. WATER TREATMENT FACILITY AND WELLS PROJECT General Update - Woodard & Curran (W &C) provided the MBC with two written project updates since the last meeting with the MBC. MBC Office needs to follow up on status of a site visit to a vehicle car wash facility and space needs assessment of the Water Department. Rich Feeley suggested the MBC schedule a project update meeting with Woodard & Curran on December 3, 2002. (David Young had another commitment on that date and did not plan to attend that evening's MBC Meeting.) INVOICES Gale Associates — QMS Window Litigation MOTION to recommend payment to Gale Associates in the amount of $3,000 for the balance due for providing a cost estimate analysis relating to ongoing window litigation. Payment was recommended for approval, pending acceptance of the final report by Attorney Sue Jacobs who was handling this claim on behalf of the Town. JUDY Passes: 5 -0. W.B. Mason —MBC Supplies MOTION to recommend payment to W.B. Mason in the amount of $60.94 for miscellaneous MBC office supplies. DY /JL Passes: 5 -0. OTHER Next MBC Meeting - Rich Feeley suggested the next MBC Meeting scheduled for Tuesday, November 25, 2002 be cancelled due to the Thanksgiving Holiday. Meeting adjourned at 9:00 PM. Respectfully submitted Eleanor McCarter, Secretary David Young, Clerk ' Date