HomeMy WebLinkAboutMBC Minutes 12/17/2002TOWN OF MANSF % �}
Municip j $t�ildin' (N mu tee
( Meeting Min tes of December } 7, 2002
Members Present: Richard Feeley, Chairmap,`Davic� Young, Clerk, Kenneth Gay, James
Liddick, William Moore and Eleanor McCarter, Secretary
Meeting commenced at 8:OOPM.
WATER TREATMENT FACILITY AND WELLS PROJECT
General Update — MBC received a copy of the existing site plan from Woodard and Curran that
day. MBC Secretary reported Doug Reed, CDM had visited the MBC Office earlier that day
and reported Barry Giorgi (CDM) was working on a floor plan design of the proposed facility.
Doug Reed noted plans to begin geo- technical survey work upon completion of the floor layout,
possibly sometime next week. Copy to be forwarded to the WC.
Vehicle Wash Station — A prior site visit to Norfolk Power Equipment in Wrentham, MA did not
meet the Town's needs. MBC was still waiting for W &C to schedule a site visit to a more
comparable wash station facility.
FISHER- RICHARDSON HOUSE PROJECT
Construction Meeting An unscheduled meeting was held in the MBC Office earlier that day
(12/17/02) with James Bright Architect, Reza and Marzi Jahedi, ARJ Associates, Rich Feeley,
MBC Chairman and Eleanor McCarter, MBC Secretary. Meeting discussion involved a status
( update of ongoing construction and ARJ's first submission of Application for Payment.
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Project Updates — MBC Secretary reported the General Contractor had mobilized on -site
December 20, 2002 and some work had begun. The MBC Secretary requested James Bright
Architect forward a written project status report to the MBC Office for review. The Architect
agreed to forward update reports on a weekly basis to the MBC Office for the duration of the
Fisher- Richardson House Project.
Site Security — MBC was contacted recently by ARJ Associates and notified that items belonging
to the Contractor were missing (flashlight and fire extinguisher) from the site. In order to avoid
potential security problems in the future, the MBC forwarded a letter to ARJ requesting the
Contractor remove 2 existing door padlocks and furnish and install temporary lock(s) that would
remain in use for the duration of the construction project. Four keys for temporary locks were to
be provided to the MBC (one each for Fire & Police and two for NBC). Existing alarm system
is to remain in use and activated when not on site. Per Reza Jahedi, locks were to be changed by
Wednesday of that week.
Inspection of Work At the 12/17/02 Construction Meeting, ARJ reported meeting with Tom
Paske, Preservationist and Eric Gradoia, MASS -HC on site several times to review their progress
i Gradoia were pleased with the
of construction. Per Reza Jahedi ,both Tom Paske and Eric p
Contractor's work to date. Contractor plans to request a site meeting with all parties prior to the
installation of structural supports.
Schedule Update: (Based upon discussion at the Construction Meeting held earlier that day
(Dec. 17, 2002)).
• Roofing— During a recent site visit by Eric Gradoia, MASS -HC, ARJ Associates was
asked to prepare a sample of the roof shingles system for his approval. Per ARJ the
sample would be ready for approval wle December 28, 2002. Reza Jahedi estimated a
three day time -frame needed to install wood roof shingles
• Material Storage — Wood shingles, paper, nails etc. were delivered on site. Materials
were being stored inside the building on the first floor at that time.
• Footings/basement — Contractor reported plans to install sonotubes in the basement on
Friday, December 20, 2002. Due to potential drop in weather temperature below
freezing, Tom Paske, Preservationist had approved use of an acceleration material for the
concrete pour of footings. The Architect noted that the ground floor of the basement was
not frozen at that time.
• Chimney Re pointing —'ARJ was grinding out joints in the brick located above the
chimney roofline. ARJ reported Eric Gradoia, MASS -HC had approved that work the
week ending December 14, 2002.. Contractor plans to wait for warmer weather
temperatures before completing pointing of the brick chimney.
• Mortar Mix Tom Paske had satisfactorily responded to ARJ's previous questions
regarding the "Town to provide sand" for mortar. James Bright noted that historic
mortar is a softer material than modern day mortar, and was composed of sand, lime and
concrete. The consistency of modern mortar would be too hard to be used with the softer
( brick found in historic homes.
• Roof Turnbuckle — Rich Feeley questioned whether the turnbuckle used to pull the
roofline together was installed. Reza Jahedi reported ARJ had recently clarified
questions regarding the method of installation with Tom Paske, Preservationist and that
the turnbuckle would be installed at floorboard height above second floor in attic space
as well as at the ceiling beam.
• Project Schedule — MBC questioned status of ARJ's revised Project Schedule. Reza
Jahedi responded is was not available at that time. MBC was waiting for ARJ to forward
a revised schedule.
•
Certified Payrolls — MBC Secretary reminded ARJ of need to submit certified payrolls
to the MBC Office. Architect advised ARJ that the Town would need these in hand to
verify wages prior releasing payment to the Contractor. Marzi Jahedi agreed to forward
payroll documentation and a revised schedule to the MBC Office by the end of that
week.
• Photo Documentation - ARJ reported the construction photos taken to date using a
disposable camera would be delivered to the MBC Office for photo processing when the
roll was complete. Reza Jahedi commented he would e-mail additional digital photos of
progress on site to the MBC Office.
APPLICATION FOR PAYMENT — Review /Approval
Review comments — Architect raised a previous concern to the MBC Office that the original
dollar amount reflected in Contractor's General Conditions appeared to be high. Reza Jahedi
(ARJ Assoc.) responded that he had included a number of smaller items in the General
Conditions line item rather than using separate line items for each. (i.e. labor cost associated with
metal fabrication, insurance, dumpster, toilet etc.). Based upon further clarification by ARJ, and
submission of a revised requisition, James Bright Architect signed approval of ARJ's
Application for Payment No. 1.
MOTION to recommend approval of ARJ Associates /Application for Payment No. 1 i the
amount of $36,142.75, for construction related to the Fisher - Richardson House
Stabilization Project during the period ending December, 13, 2002. Release of payment to
ARJ is pending MBC's receipt of Certified Payroll documentation. DY/WM: Passes 5 -0.
JORDAN JACKSON ELEMENTARY SCHOOL
Roof Repair Project
• Upgraded warranty — Gale Associates had requested Atlas Roofing submit an upgraded
warranty per the Roof Settlement Agreement. No further update was received on this
issue.
• Roof Snow Guards — MBC had not received "Invitation to Bid" information as
previously discussed with Gale Associates.'
QMS /MHS PROJECT CLOSE -OUT
The MBC issued a previous memo to Walter Parker, School Bldg. & Grounds Dept. (dated
11/19/02 -cc: L. Lynch, J. Moretti) requesting he confirm the status of outstanding contract work
at MHS and QMS, and also provide invoice back -up for any work completed by the School
Dept. in order to back - charge the Contractor. MBC had indicated in that memo a desire to
ensure the School Dept. was completely satisfied with the degree of contract work complete
( before releasing final payment to the General Contractor. Based upon the insufficient level of
l detail provided by Mr. Parker in his response (memo dated 12/16/02) members unanimously
agreed the School Projects could not be closed out at that time.
QualtersMiddle School:
• Fire Doors - Per Walter Parker's memo "Mae" holders for the fire doors at QMS were
scheduled for repair. MBC did not receive a date for the scheduled door repairs or cost
back up information on this item. This is a School Department issue.
• Visual Alarms/Horns - MBC had agreed to follow up on a Final Occupancy Issue re:
synchronization of Visual Alarms/Strobes. (Member Liddick suggested the MBC
Secretary contact J &M Brown Co. of Jamaica Plain, MA to schedule a site visit to
evaluate that issue.)
Mansfield High School:
• HVAC —MBC was holding a value of $10,000 for problems related to the HVAC unit
located in the kitchen storage area. No response was provided by Mr. Parker on this
item.
• Electrical — MBC was holding a value of $15,000 for incomplete contract work. Walter
Parker forwarded E -mail to Rich Feeley, MBC Chairman (sent 11/14/02) estimating the
cost to correct outstanding electrical issues would be approximately $6,000, and to
release $9,000 back to the General Contractor. No further information was received
about this item. (i.e. itemized list of work completed by School Dept., invoice back -up,
4 etc.)
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Direct Payment Claim —Rich Feeley noted a Demand for Direct Payment claim in the
amount of $37,262.12, had not yet been withdrawn by JTC's subcontractor (General
Mechanical).
MBC decided to forward a letter to John Moretti, School Superintendent requesting his
immediate assistance to follow up on this matter. Members agreed that if the School Dept. did
not provide closure to the MBC Office regarding outstanding HVAC and electrical punch list
issues by January 2003, all funds should be released to JTC, per a previous agreement made with
the Contractor.
School Furnishing Request — MBC received a letter from John Moretti (dated 12/16/02) asking
the MBC consider an additional request to purchase school furnishings for QMS and NMS, with
an estimated cost of $59,500.00 to be paid from the School Projects Account. The School
Superintendent's request was rejected based on a previous discussion with Mr. Moretti (October
8,'2002 MBC Meeting) advising MBC to use funds remaining in the QMS Project to upgrade the
current insufficient lighting at the front ramp entrance of the middle school. Cost to install
additional lighting was unknown at this time. MBC needs to forward letter of response to School
Superintendent. MBC was also waiting for a proposal from Gale Associates for this work.
MBC MEETING MINUTES - REVIEW /APPROVAL
MEETING DATE MEMBER ABSENT MOTION
April 16, 2002 (Mtg. Cancelled) DY /JL: Passes 5 -0.
April 23, 2002 W. Moore ' JL/KG: Passes 5 -0.
April 30, 2002 (Mtg. Cancelled) WM /JL: Passes 5 -0.
May 7, 2002 K. Gay JL/WM: Passes 5 -0.
May 14, 2002 (Mtg. Cancelled) WM/JL: Passes 5 -0.
May 21, 2002 All Present M/JL: Passes 5 -0.
May 28, 2002 W. Moore JL/KG: Passes 5 -0.
June 4, 2002 J.'Liddick DY/KG: Passes 5 -0.
June 11, 2002 (Mtg. Cancelled) DY/KG: Passes 5 -0.
June 18, 2002 W. Moore KG/DY: Passes 5 -0.
June 25, 2002 All Present WM/JL: Passes 5 -0.
July 1, 2002 W. Moore DY /JL: Passes 5 -0
July 9, 2002 W.Moore /J. Liddick KG/DY: Passes 5 -0
July 16, 2002 All Present WM/KG: Passes 4 -0 -1.
July 23, 2002 (Mtg. Cancelled) DY /JL: Passes 5 -0.
July 30 2002 W. Moore/D.'-Young
JLKG: Passes 5
0
August 6, 2002 (Mtg. Cancelled) KG /JL: Passes 5 -0
S August 13, 2002 All Present JL/DY: Passes 5 -0.
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August 20, 2002
D. Young
JL /WM:
Passes 5 -0.
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\� August 27, 2002
All Present
JL/WM:
Passes 5 -0.
September 3, 2002
(Mtg. Cancelled)
KG /JL:
Passes 5 -0.
September 10, 2002
D. Young
JL/KG:
Passes 4 -0 -1.
September 17, 2002
(Mtg. Cancelled)
JUDY:
Passes 5 -0.
September 24, 2002
J. Liddick
WM/KG:
Passes 5 -0.
October 1, 2002
W. Moore/D. Young
KG /JL:
Passes 4 -0 -1.
October 8,.2002
J. Liddick
KG/WM:
Passes 5 -0.
October 15, 2002
W. Moore
JL/KG:
Passes 5 -0.
October 22, 2002
(Mtg. Cancelled)
Special Town Mtg.
OMS W%/KG
October 29, 2002
(Mtg. Cancelled)
Special Town Mtg =OMS
WM/KG
November 5 2002
All r
P went
WM /JL:
Passes 5 -0.
November 12, 2002
(Mtg. Cancelled)
DY/KG:
Passes 5 -0.
November 19, 2002
All Present
JL/KG:
Passes 5 -0.
November 25, 2002
(Mtg. Cancelled)
WM/JL:
Passes 5 -0.
December 3, 2002
W. Moore/D. Young
KG /JL:
Passes: 4 -0 -1.
December 10, 2002
W. Moore
JL/KG:
Passes 5 -0.
December 17, 2002
All Present
Meeting adjourned at 10:00 PM
Respectfully submitted,
Eleanor McCarter, Secretary
David Young, Clerk
Date
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