HomeMy WebLinkAboutLibrary Trustees Minutes 5/3/2014MANSFIELD PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING - MAY 3, 2014
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Attendance: Nancy Breef -Pilz, Leonard Epstein, and Director Catherine Coyne. Nancy
convened the meeting at 8:20 a.m.
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Treasurer's report. Catherine highlighted the financial report in Chris' ab §efiice. -1
Secretary's report. Minutes of the March 29 meeting were reviewed and approved.
Librarians' reports. The librarians' reports for April were reviewed and highlights
discussed.
Grant applications. The library has applied for grants from The Mansfield Bank Charitable
Foundation and North Easton Savings Bank seeking funds for school vacation programs and craft
projects respectively.
Overdrive advantage. Catherine explained that Overdrive Advantage is an eBook service
for Mansfield cardholders only.
Change machine. Difficulties opening the change machine have been resolved, yielding
$430.
Museum passes. The library has added passes to the New Bedford Whaling Museum and
Salem Witch Museum.
Library card application and internet policy statement. The board approved the new
combined application form and policy statement which is based on the Sails template with added
input from our staff. New internet rules include restricting children under fourteen to the filtered
terminals in the Children's room, with users under eight requiring an accompanying adult. The
policy offers staff assistance when possible but limits in depth instruction the a reference librarian.
Streaming videos. The library is trying the service.
OLD BUSINESS
Cassie Ormonde. Catherine reported that Cassie is very happy with her salary increase
and upgraded title. As anticipated, she is training on additional tasks, primarily related to payroll as
a backup to Catherine. Kitty Schact will be dropping Wednesdays in September and Catherine is
considering a substitute for those seven hours, most likely a non - librarian. No decision has been
made and Catherine will be focusing on Wednesday activity levels to determine whether assistance
is needed and, if so, whether it can be arranged internally.
r Children's room. The reconfiguration] has been completed and is working very well.
NEw 13USINESS
% Town telephone system. A new telephone system has been under development for several
months and should become operational in June. The Town Manager has directed that, whenever
possible, all departments' phones should be personally answered. Given the small staff and lack of
a secretary/receptionist, the library will continue to utilize an automated answering system with a
very short message directing callers to: (1) the circulation desk; (2) library director; (3) children's
room; (4) reference desk; and, (5) library hours and driving directions.
Holiday hours. The board approved closing the library on Saturday, July 5. Catherine will
offer scheduled employees the option of making up the hours.
Next meeting. June 7. The meeting was adjourned at 9:40 a.m.
/' Leonard Epsein; ecretary