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HomeMy WebLinkAboutRecreation Minutes 1/29/2008Recreation Commission Meeting Minutes :LICE �. U, , .L;, 1 LU i January 29, 2008 Attendees Present: Dave Leary, Ed Westhaver, Kevin Kemp, Dave Rapoza, Paul Mordarski Lorilee Fish, Recreation Director Kathy Codella, Assistant to the Recreation Director 1. The meeting was called to order at 6:00 PM. 2. Approval of Minutes: Minutes of the Recreation Commission Meeting held on December 10, 2007. Motion: By Kevin Kemp to approve the minutes held on December 10, 2007 as written. Seconded by Ed Westhaver. Motion passes, 5 -0. 3. Recreation Commission Election of Chairman and Clerk: Motion: By Ed Westhaver to nominate Dave Rapoza for Chairman. Seconded by Kevin Kemp. Motion passes, 4 -0 -1. Motion: By Dave Rapoza to nominate Kevin Kemp for Clerk. Seconded by Ed Westhaver. Motion passes, 4 -0 -1. The Commission officially welcomes Paul Mordarski to the Recreation Board. 4. Questions and Comments: A. Mark Cook and the Commission discuss: - There has been a reduction in DPW staff that will impact grounds and maintenance. - Mr. Cook recommends approaching the Board of Selectmen in regard to the reduction. - Mr. Cook recommends installing a synthetic field at Plymouth Street back forty location. - Dave Rapoza states the Town needs more fields for all programs. - Lorilee suggests installing a synthetic field at the field 1 location. - Mark Cook questions the drainage issues on field 1. Kevin Kemp states development of the back forty is a Recreation driven initiative. There is a two -year window associated with the development of the front fields. Mark Cook states the back fields will not be usable until 2011. Kevin Kemp states the intent is to get additional youth sports on the back forty, where soccer would like field improvements on the front fields. Paul Mordarski requests a quote with escalation and a time line from DPW. Kevin Kemp states this information would be helpful when speaking with FinComm regarding the CIP. B. Ryan Mehigan and Scott Briganti request approval for a Mural /Graffiti Club at the skate park. The discussion includes: - Kevin Kemp suggests getting Home Depot involved for paint donations. - Scott Briganti states the club would offer an opportunity for students to get involved in public displays of artwork and help build a connection with the Town. - Kevin Kemp confirms the school administration has endorsed the initiative. - Ed Westhaver is concerned about content and any risk of spillover graffiti at Memorial Park. - Dave Rapoza suggests going through the Commission for content approval. - Paul Mordarski recommends Commission permitting for the club with Ryan approving content. - Scott Briganti states appropriate content will challenge the students to contribute artwork pleasing to all residents of the Town. - Ryan Mehigan states the students will conduct fundraisers for club supplies. ( - Dave Rapoza recommends sponsoring a skate park re- opening when the project is complete - Motion: By Paul Mordarski to approve Ryan Mehigan's request for the issuance of this seasonal (one year) graffiti permit where the permit is expressly conditioned upon the Recreation Department's unilateral ability, it its sole, exclusive and unfettered discretion, to require the Graffiti Club (and /or the permit holder) to the forthwith removal of any display, mural, drawing, depiction, and /or demarcation (hereinafter "Graffiti ") painted or drawn at the skateboard park. The condition is in addition to, and cumulative of, any other restriction(s), express or implied, regarding this permit. The Graffiti Club (and/or permit holder) shall maintain a restoration/remediation fund to be on hand and used in the event of a request by the Recreation Commission for the removal of any such Graffiti. Notwithstanding any dates set forth in this seasonal graffiti permit, the Recreation Commission hereby fully reserves, and the graffiti club (and/or permit holder) expressly acknowledges, the right to revoke this permit at any time and for any reason or no reason. Seconded by Kevin Kemp. Motion passes, 4 -0 -1. Motion: By Kevin Kemp to dedicate $250.00 from the Skate Park Gift Account to the Graffiti Club. Seconded by Paul Mordarski. Motion passes, ( 4 -0 -1. SHG /sg2/08.doc:5:re corn fi c:nuword 2 5. Field Requests: A. The updated and revised Field Request forms have been distributed via e -mail B. Use of the South Common has been requested for a wedding on May 3. C. Paul Mordarski requests use of the lower practice field at Memorial Park from August 16- November 15, with November 9 and 16 as make up days. Approval pending DPW field update. D. Lorilee reviews the youth sports participation fees. 6. Tabled: A. Plymouth Street has been aerated and deep tined with $1,500.00 remaining for the installation of the kickback board. There is no update regarding the kickback board. B. The discussion regarding whose responsible for maintaining sports related equipment on Town -owned land. C. Mike Trowbridge has volunteered to perform an engineering study at Plymouth Street but cannot do so until additional work. is completed. D. User fee discussion. 7. Old Business: A. Kevin Kemp has requested meeting with Lee Azinheira regarding the Plymouth Street Development and Field Maintenance Costs Per year and will e-mail John D'Agostino regarding the meeting. B. Pop Wainer Football is sending a letter regarding their organizations donations. 8. New Business: A. The Commission discuss goals and objectives: - Kevin Kemp would like to obtain funding for the back forty development. - Paul Mordarski would like to see a rolling memo timeline regarding the back forty. C. Lorilee and Bea Kearney continue to research the Swimming Pool Gift Account criteria. The issue is tabled until the next Commission meeting. D. Motion: By Kevin Kemp to approve directing fall basketball and volleyball fees to the maintenance gift account. Seconded by Paul Mordarski. Motion passes, 5 -0. E. Ed Westhaver would like the maintenance of center field at Memorial Park improved. F. Motion: By Kevin Kemp to approve $500.00 directed to the Citizens Scholarship Fund. Seconded by Ed Westhaver. Motion passes, 4 -0. 9. Next Commission Meeting: Wednesday, February 27, 2008 6:00 PM. To be held at the Town Hall. 10. Motion: By Ed Westhaver to adjourn. Seconded by Paul Mordarski. Motion passes, 4 -0. SHG /sg2 /08.doc:5:mcom fre :msword The meeting was adjourned at 8:05 PM. Respectfully Submitted, Kevin Kemp l Date Recreation Commi'ssio Clerk SHWsg2108.doc:5:re corn Em:msword 4