HomeMy WebLinkAboutRecreation Minutes 1/10/2011Recreation Commission Meeting
Minutes
January 10, 2011
Attendees Present: Ed Westhaver; Clerk, Mitch Bregnard, Paul Mordarski
Dave Rapoza and Kevin Kemp, Absent
Lorilee Fish, Park & Recreation Director
1. The meeting was called to order at 6:00 PM.
2. Minutes of the Recreation Commission Meeting held on October 25, 2010.
Motion: By Mitch Bregnard to approve the minutes held on October 25, 2010 as
written. Seconded by Paul Mordarski. Motion passes, 3 -0.
3. Facility Requests:
1
A. Seth Coulter, Blackwatch Girl's Soccer Club, requests use of the Plymouth Street Turf
Field for 7 Saturdays beginning February 19. Seth has submitted the necessary
information and insurance information. Lorilee explains the league will be charged 50%
prior to the start of usage and then depending upon actual usage, the balance will be
billed to the team at the end of the scheduled usage dates.
Motion: By Paul Mordarski to approve Blackwatch Soccer's request for field use.
Blackwatch will be required to submit $2,825.00 towards the field
maintenance gift account and $1,330.00 towards revenue prior to usage.
Seconded by Mitch Bregnard. Motion passes, 3 -0.
B. Motion: By Paul Mordarski to approve the addendum, no shoveling, plowing, or
snow removal on the surface, in regard to the Plymouth Street Recreation
facility Turf Field. Seconded by Mitch Bregnard. Motion passes, 3 -0.
C. The Commission approve a Family Conservation Fair scheduled for the South Common
on October 1 and 2.
D. The Commission review and approve the 2011 Use of Facilities Application.
4. Old Business:
A. The Youth Baseball contract was submitted to the Commission members for review and
approval. Legal Counsel is in the process of review and will advise the Commission on
the legalities of the contract.
B. The Commission is waiting for DPW to report on the maintenance and reseeding issues at
Hutchason Field.
5. New Business:
A. Lorilee has paid an additional $144.00 in insurance for the turf field.
B. The Commission review the Halloween Parade and Arts & Crafts Show financial updates.
C. The Commission agree to donate the left over recreation t -shirts to the Beautification
Committee for their profit.
D. There is no longer an interest in building a softball field at the Hathway Patterson sight:
Girl's softball is focusing on field improvements at Memorial Park.
E. Lorilee discusses sponsoring a Recreation Team Building Day for camp counselors and
tennis instructors in June at Leadership Sports located in Middletown, CT. The Rodman
Gift Account and the tennis fond will be used to finance the trip.
Motion: By Mitch Bregnard to approve appropriating the necessary funds to
finance the Team Building Day for the summer camp counselors and tennis
instructors. Seconded by Paul Mordarski. Motion passes 3 -0.
F. Lorilee discusses her possible semi - retirement in the fall of 2012.
G. Paul Mordarski requests use of Hutchason and the Lower Memorial Field from April to
June for up to 10 games and use of the new turf field on Sundays, same time period, for
the 18+ lacrosse teams. Paul will submit his request in writing.
6. Next Commission Meetine: Monday, February 7,20116:00 PM.
To be held at the Town Hall,
7. Motion: By Paul Mordarski to adjourn. Seconded by Mitch Bregnard.
Motion passes, 3 -0.
The meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Ed . esthaver
Recreation Commission Clerk
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