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HomeMy WebLinkAboutRecreation Minutes 3/14/2011Recreation Commission Meeting Minutes March 14, 2011 Attendees Present: Kevin Kemp; Chairman, Ed Westhaver; Clerk, Mitch Bregnard, Dave Rapoza Lorilee Fish, Park & Recreation Director 1. The meeting was called to order at 6:00 PM. 2. Minutes of the Recreation Commission Meeting held on February 7, 2011. rclf�,r CL E-R,�S 2ol1 dPR OFFICE '2 A <<'a2 °9. r S e Syr, ©tS Motion: By Mitch Bregnard to approve the minutes held on February 7, 2011 as written. Seconded by Dave Rapoza. Motion passes, 4 -0. 3. Facility Requests: A. The Commission discuss and review all submitted field requests to date. Attached is the most current field reservation schedule. B. Motion: By Mitch Bregnard to approve Marsha Whitman's request to hold a birthday party at the Plymouth Street fields on Sunday, April 10 with a rain date of April 17. Field and time to be determined and all usage fees waived. Seconded by Ed Westhaver. Motion passes, 4 -0. C. Motion: By Dave Rapoza to approve Steve Cobb, Angle Tree Boy Scouts, request to hold a fishing derby at Fultons and Kingmans Ponds. Date to be determined. Seconded by Ed Westhaver. Motion passes, 4 -0. D. Blackwatch Soccer has been approved to use the Plymouth Street turf field from March 5- April 1 with fees of $425.00 per day directed towards the Maintenance Gift Account and $170.00 per day directed towards the Revenue Account. E. The Commission approve the Garden Club's request to use of the Town Hall parking lot for their annual Plant Sale scheduled for May 14. F. The Commission discuss talking with Mansfield Youth Soccer regarding the Misfits Adult Lacrosse's request for field use. Motion: By Mitch Bregnard to approve Plymouth Street field use by the Misfits League with a one time yearly $350.00 field maintenance fee, $50.00 per each 2 hour block revenue fee, and $25.00 per hour field maintenance and expansion fee. Seconded by Dave Rapoza. Motion passes, 4 -0. G. The Mansfield Lodge of Elks have requested use of the South Common for a Flag Day celebration on Sunday, June 12. H. Rusty Whitaker, Cub Scouts, has requested use of Plymouth Street on Sunday, May 15 for their annual jamboree. I. Motion: By Mitch Bregnard to approve Bill Murphy's, Explosion Soccer, request to use Hutchason Field on Friday evenings from 5:00 -8:00. If full payment is not received by Monday, March 21, the permit for field use will be rescinded and offered to the next group's request. Seconded by Kevin Kemp. Motion passes, 4 -0. , K. The Commission discuss usage fees. Motion: By Mitch Bregnard to set the fees for Explosion Soccer at $350.00 one time per year maintenance fee, $50.00 per use revenue fee, and waive the $25.00 per hour maintenance and field expansion fee. Seconded by Dave Rapoza. Motion passes, 4 -0. L. There is no field space available to meet Jim Leaverton's request on behalf of South Shore Select Soccer at this time. M. Motion: By Ed Westhaver to approve Kevin Smith's request for use of Plymouth Street for his MYSA sponsored soccer camp. Fees will be $50.00 per day, with $25.00 directed toward revenue and $25.00 directed toward field maintenance. Seconded by Mitch Bregnard. Motion passes, 4 -0. N. Motion: By Ed Westhaver to approve Tom Herrington's, Ace Archers, request for use of the Memorial Park practice field on May 1, 22, and June 17 -19. Fees will be set as $350.00 one time maintenance fee, $50.00 per usage fee directed toward revenue, and the $25.00 per hour maintenance fee will be waived. Seconded by Dave Rapoza. Motion passes, 4 -0. O. Vernon Howard has requested use of the turf field for April 10 and 17 at a two hour flexible time slot. The Commission agree to speak with MYS regarding turf availability. P. Lorilee suggests leaving 11:OOam- 1:OOpm open each Sunday for turf field rental availability and revenue earning potential. Q. Joe Russo's request has been tabled until the next meeting when more information regarding his request is available. R. Andrey Asparouhov, PTUSA, has requested field use 1 x per week. The Commission cannot grant the request due to a lack of field space. Lorilee will notify Andrey and make him aware the turf field is largely available through July and August. S. Motion: By Dave Rapoza to approve the men and women's soccer leagues request for use of the turf field on alternating Sunday mornings for ten weeks. Fees will be set at $25.00 per hour directed to the turf maintenance account. Seconded by Ed Westhaver. Motion passes, 4 -0. 4. Old Business: A. The Youth Baseball contract was submitted to the Commission members for review and approval. Legal Counsel is in the process of review and will. advise the Commission on the legalities of the contract. B. The Commission is waiting for DPW to report on the maintenance and reseeding issues at Hutchason Field. SHG /sg3/1 Ldoc:5:receom f:ree:msword 2 5. New Business: A. The Commission discuss what options there are to get the turf field key to the permitted user. The options include the Park & Rec office, police station, or lock box. Kevin states he will discuss the key issue with MYS and establish a key distribution policy. B. Dave Rapoza suggests strengthening the language on the Field Reservation form to include a statement regarding the permitted user closely abiding by the terms of use, time of use, etc. Dave will put together a statement and email to Lorilee for Commission review.. C. Motion: By Dave Rapoza to approve the purchase of bases and benches for the Memorial Park softball field through the revolving softball fee account. Seconded by Mitch Bregnard. Motion passes, 4 -0. D. Summer Camp registration began on Monday, March 7 with registrations steadily coming in. E. A Monday Preschool Kids Workshop class was added due to high demand. 6. Next Commission Meetine: Monday, April 11, 20116:00 PM. To be held at the Town Hall. 7. Motion: By Mitch Bregnard to adjourn. Seconded by Ed Westhaver. Motion passes, 4 -0. The meeting was adjourned at 7:50 PM. Respectfully Submitted, Ed Westhaver Recreation Commission Clerk SHGIsg3l1 Ldoc:5:reccom Eree:msword 3 Date Y N O M d a V O O 0 0 0 0 0 O 0 O O O O O O O O O O O O O 0 In <n y ❑J' M �n O O O M O� h � oo � � O� O� h � �n l� Q� O� � ' H vl O 0 0 0 0 O O O O b O O O G O �}77 to O M 0 0 0 0 0� O 0 M O O M O d D O O O p� N N O J x ° v o. wo� l C4 T rft Y3 w 4 , s A Y 7 l _ IN a ;' r ' w� en - NF U #I: Y" N !J v b N Is @ N U Q v U N O V� Ha,