HomeMy WebLinkAboutRecreation Minutes 10/4/2011Recreation Commission Meeting RECEIVED TO' N E.Lr RKS OFFICE
Minutes
October 4, 2011 2011 DEC -b A 11: Ob
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Attendees Present: Kevin Kemp; Chairman, Ed Westhaver; Clem; .S`'i CHJ`.rr TTS
Mitch Bregnard
Lorilee Fish, Park & Recreation Director
1. The meeting was called to order at 6:00 PM.
2. Minutes of the Recreation Commission Meeting held on June 27, 2011.
Motion: By Mitch Bregnard to approve the Recreation Commission Meeting minutes
from June 27, 2011 as written. Seconded by Ed Westhaver.
Motion passes, 3 -0.
3. Questions & Comments:
Staff hours discussion regarding what was agreed in May 2011. Lorilee was requested
to work 15 hours per week, yet has just been reduced to 8 hours per week due to budget
issues. In May, all other employees were set to remain the same, and it was noted that
l there would be extra money available if additional office staff was required. As of
today, there was no money available to pay Fred Grant his salary due to a required
pension payment in the amount $18,250.00 to come out of the Recreation budget.
Kevin Kemp recommends translating available management hours into weekly hours.
Mitch Bregnard questions as to whether we hold any value to the Town running a
department at such limited hours.
4. Facility Requests:
A. All went well with Danielle Rubin's use of Plymouth Street for the greyhound racing
event.
B. The Commission agree to allow Black Watch soccer Turf Field usage at Plymouth Street
October through November. Two sets of portable lighting will be placed at the turf field,
location to be determined. Mansfield Youth Soccer will have access to light usage and
will compensate Black Watch Soccer for the usage through an offset in fees.
Motion: By Mitch Bregnard to permit Black Watch Soccer use of the turf field at
Plymouth Street subject to approval by the MYS Field Director. Seconded
by Ed Westhaver. Motion passes, 3 -0.
C. Motion: By Mitch Bregnard to approve depositing a basketball fees into the
Revolving Account. Seconded by Ed Westhaver. Motion passes, 3 -0.
D. Mitch Bregnard suggests removing the plus $25.00 per hour of use from the Use of
Facilities application. The Commission agrees to the change. Mitch agrees to modify the
permitting fees language on the Plymouth Street Turf Field terms of use.
E. There is no new information regarding Covidien's request for use of Plymouth Street for
a flag football league.
5. Old Business:
A. The Youth Baseball contract was submitted to the Commission members for review and
approval. Legal Counsel is in the process of review and will advise the Commission on
the legalities of the contract.
B. The Commission is waiting for DPW to report on the maintenance and reseeding issues at
Hutchason Field.
6. New Business:
A. New rims and nets are needed at the Memorial Park basketball courts. The Commission
also request a recycling barrel be placed at the site to reduce the number of bottles left
behind. Mitch Bregnard will walk through the courts to determine exactly what is needed.
B. Flag Football has requested use of Memorial Park on Saturday evening October 15 for
their end of the season game schedule. The Commission approve usage with no conflicts
with the field usage.
C. Registration is ongoing in regard to the following fall programs; Kids Workshop,
basketball, volleyball, Halloween Parade, Craft Show, and the Tree Lighting ceremony.
Volunteers are needed.
7. Next Commission MeetinE: Monday, November 14,20116:00 PM.
To be held at the Town Hall,
8. Motion: By Mitch Bregnard to adjourn. Seconded by Ed Westhaver.
Motion passes, 3 -0.
The meeting was adjourned at 7:20 PM.
Respectfully Submitted,
Ed We'sthaver
Recreation Commission Clerk
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