HomeMy WebLinkAboutRecreation Minutes 12/5/2011Recreation Commission Meeting `( +$ QF
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Attendees Present: Kevin Kemp; Chairman, Ed Westhaver; Clerk,
Mitch Bregnard, Paul Mordarski
Lorilee Fish, Park & Recreation Director
1. The meeting was called to order at 6:00 PM.
2. Minutes of the Recreation Commission Meeting from October 4, 2011.
.Motion: By Mitch Bregnard to approve the Recreation Commission Meeting minutes
from October 4, 2011 as written. Seconded by Paul Mordarski.
Motion passes, 4 -0.
3. Ouestions & Comments:
None.
4. Tony Calcia: Presentation of the "Darkness to Light" program.
- Sexual abuse training.
- Referred to as the "Stewards of Children" abuse prevention.
- YMCA's goal is to obtain 5% community attendance in 3.5 years.
- Looking to gain youth sports and Recreation representation.
- Willing to schedule a specific meeting in Mansfield for sports representatives.
- Kevin Kemp agrees to attend the meeting to bring specific information back the youth
sports group representatives regarding the initiative.
- The Commission discuss co- hosting a meeting directed towards youth sports
representatives.
5. Facility Requests:
A. The Commission discuss field usage and permit scheduling requests in reference to the
priority list. Lorilee currently sends out the Use of Facilities application annually to all
field use participants at the beginning of January for schedule request. The permitting
follows the field use priority list.
B. The Commission discuss the revisions regarding the 2012 Use of Facilities Application
and the Turf Field Usage document.
Motion: By Ed Westhaver to approve the submitted 2012 Use of Facilities
Application and the Turf Field Usage forms. Seconded by Paul Mordarski. Motion
( passes, 4 -0.
6. Old Business:
A. The Youth Baseball contract was submitted to the Commission members for review and
approval. Legal Counsel is in the process of review and will advise the Commission on
the legalities of the contract.
B. The Commission has been waiting for DPW to report on the maintenance and reseeding
issues at Hutchason Field. In addition to the Hutchason repairs, it is requested the
Memorial Park upper field conditions be assessed. Kevin Kemp requests the field report
be viewed as a DPW priority for discussion at the next Commission Meeting.
7. New Business:
A. Kevin Kemp sat before the Selectmen and discussed some of the difficulties regarding the
Park & Recreation shortage of office personnel. It was discussed that perhaps the YMCA
can provide hours as a reciprocating service for the lease rates charged at the Mansfield
YMCA facility. Lorilee states if the budget were increased by $1,200.00, Park &
Recreation can hire a trained Park & Recreation employee during the interim to cover
office hours. The real need will arrive March 1 when the spring and summer registrations
begin. Kevin states flexibility is required to accommodate the needs of the Town. Kevin
is scheduled to sit with Bill Ross in January to discuss department need.
B. The FY13 budget has been submitted for support and approval. A copy is included in the
Commission packet.
8. Next Commission Meetine: Monday, January 23, 2012 6:00 PM.
To be held at the Town Hall.
9. Motion: By Mitch Breguard to adjourn. Seconded by Ed Westhaver.
Motion passes, 4 -0.
The meeting was adjourned at 7:20 PM.
Respectfully Submitted,
Ed Westhaver
Recreation Commission Clerk
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