HomeMy WebLinkAboutRecreation Minutes 10/25/2010Recreation Commission Meeting
Minutes
October 25, 2010
Attendees Present: Kevin Kemp; Chairman, Ed Westhaver; Clerk, Mitch Bregnard
Dave Rapoza and Paul Mordarski, Absent
Lorilee Fish, Park & Recreation Director
1. The meeting was called to order at 6:00 PM.
2. Minutes of the Recreation Commission Meeting held on September 13, 2010.
Motion: By Ed Westhaver to approve the minutes held on September 13, 2010 as
written. Seconded by Mitch Bregnard. Motion passes, 3 -0.
3, Facility Requests:
A. The Southeast Art Show presented by MMAS was held on September 17, 18, and 19.
r B. Permission was given to Joe Russo for use of Plymouth Street for two cross county
events scheduled for October 5 and 12. Kevin requests in the future, keep the races to the
outside track of the fields. Lorilee will email Joe and confirm track course.
C. The Veterans Day Parade will be held November 11, 2010.
D. Flag Football requested use of Memorial Park on October 31 and November 7 for league
playoffs and jamboree.
E. Rabbi Kivman's request for use of the South Common to display a menorah has been
approved.
F. The Halloween Parade will be held on October 31 and the Tree Lighting and Holiday
Parade is scheduled for November 28,
G. Joe Russo, AD, and Matt Savoie, MYS, are currently working out an ongoing turf field
use schedule until the field is turned back over to (lie Town.
4. Old Business:
A. The Youth Baseball contract was submitted to the Commission members for review and
approval. Legal Counsel is in the process of review and will advise the Commission on
the legalities of the contract.
B. The Commission review the summer program financials.
C. The Commission is waiting for DPW to report on the maintenance and reseeding issues at
Hutchason Field.
D. The Commission discuss submitting a request to the Non -Profit Gift Fund and would like
to inform all of the youth groups about the one time opportunity for financial assistance.
5. New Business:
A. Motion: By Mitch Bregnard to approve a gift account to be set up specifically for
the enhancements, upkeep, maintenance, and eventual replacement of the synthetic
turf field located on Plymouth Street at the Plymouth Street Recreational Facility.
Seconded by Ed Westhaver. Motion passes, 3 -0.
B. The Commission discuss the turf field fee structure.
Motion: By Mitch Bregnard to approve charging a base fee of $25.00 per hour for
Mansfield non - profit official youth sports programs, adult soccer programs /teams
with greater than 70% Mansfield residents on the roster; with all fees deposited in
the maintenance account. Secondly, charge a base fee of $70.00 per horn• for all
clubs, profit /non- profit, outside organizations and teams, private individuals,
companies; with $50.00 of the fee directed to the maintenance account and $20.00
directed to revenue. All fees will be waived for MYS. Fees are subject to change per
the Recreation Commission based on potential usage and maintenance implications.
Seconded by Ed Westhaver. Motion passes, 3 -0.
6. Nest Commission Meetine: Monday, November 29, 2010 6:00 PM.
To be held at the Town Hall,
7. Motion: By Ed Westhaver to adjourn. Seconded by Mitch Bregnard.
Motion passes, 3 -0.
The meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Ed Westhaver
Recreation Commission Clerk
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