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HomeMy WebLinkAboutRecreation Comm Minutes 1/22/2007Recreation Commission Meeting Minutes January 22, 2007 RECEIVt o C1.tRlaS OiFjrr 07 "'Apt —S AM 9: 42 $1$t1bSVIEL0 MASSACHUSETTS CHUSETTS Attendees Present: Lynne McDonnell; Chairman, Dave Rapoza; Clerk, Dave Leary, Kevin Kemp Lorilec Fish, Recreation Director 1. The meeting was called to order at 6:00 PM. 2. Lorilee welcomes Commission member applicants Ed Westhaver and David Cobasa to the Recreation Commission meeting. 3. Election: Motion: By Dave Rapoza to nominate Lynne McDonnell for Chairman of the Recreation Commission. Seconded by Dave Leary. Motion passes, 3 -0 -1. Motion: By Kevin Kemp to nominate Dave Rapoza for Clerk of the Recreation Commission. Seconded by Lynne McDonnell. Motion passes, 3 -0 -1. 4. Approval of Minutes: Minutes of the Recreation Commission Meeting held on December 18, 2006. Motion: By Kevin Kemp to approve the minutes held on December 18, 2006 as written. Seconded by Dave Rapoza. Motion passes, 4 -0. 5. Questions and Comments: The Commission discuss Memorial Park field use for the Practice Field 2007 with Mark Cook, Highway Division Operations Manager. - Mark Cook intends to restrict the use of Memorial Park practice Field. Usage will be permitted Monday, Tuesday, Thursday evenings, and eight hours on Saturdays. - The DEP requires the field maintain vegetation at all times. - If the field were used seven days a week, the field would be dirt in a very short period of time. - The restriction is a starting point for usage without overuse. - Kevin Kemp discusses the criteria for usage. - Dave Rapoza suggests youth sports be offered first priority for field use. - Usage would include track in the spring, no use in the summer, and High School and Pop Warner use in the fall. - Lorilee agrees the majority of the over -usage will begin in the fall. - Kevin Kemp recommends placing a specific time for use each day. - Dave Rapoza agrees to shut down daytime use. - Mark Cook states the Practice Field would be a great field for synthetic turf. - Kevin Kemp summarizes, based on the recommendation from field experts and the DEP, the Memorial Park Practice Field use will be restricted to an every other day schedule beginning at 5:00 PM and eight hours on Saturday. - Lorilee states John Moretti and Margaret Conaty should be copied in on the memo. - Mark Cook will revise the memo and return to Lorilee tomorrow. 6. Field Requests: A. Tom Herrington is requesting field use for an archery clinic. The clinic will run through the Recreation Department during the weeks of July 23 and August 6 from 6:00 -8:00 PM Monday through Friday. The clinic will run with a minimum of 6 participants ages 8 and up. The fee for one week will be $90.00. Lynne McDonnell questions the safety of the clinic. Mr. Herrington states the clinic begins with individualized instruction and a safety lecture. The Commission agree to run the clinic on the Practice Field at Memorial Park. B. Ann Buono and Marie Phillips request use of the Memorial Park Softball Field for a Kennedy- Donovan Center Celebrity Softball Game on Sunday, August 12, 2007, with a rain date of August 19. All proceeds will benefit the Kennedy- Donovan Center. There are approximately 250 people expected with most of the proceeds earned through sponsorships. Motion: By Dave Rapoza to approve the Kennedy - Donovan's request for field use waiving all field rental fees. Seconded by Dave Leary. Motion passes, 4 -0. C. The Commission discuss Kevin Kelleher's Flag Football request for field use. The Commission discuss field options and conclude there is no additional field space available to offer Mr. Kelleher. D. Motion: By Kevin Kemp to deny Mark Notz's request for field use based on the lack of available field space. Seconded by Dave Rapoza. Motion passes, 4 -0. SH0/sg1/07.dw.5:raccom f:rzo: ord E. Ed Keohane requests use of the softball field at Memorial Park. The field will be under construction beginning in March. The Commission approve Mr. Keohane's request pending the completion of the field construction. F. The Commission agree to invite Kevin Kelleher, Mark Notz, and Pat Farragher to the next Commission meeting to discuss field space. 7. Tabled: A. Plymouth Street has been aerated and deep tined with $1,500.00 remaining for the installation of the kickback board. There is no update regarding the kickback board. B. The fountain at Fulton's Pond has been wired and the ducks are in the water. The actual fountain will be placed at the site in the spring. The dedication for the fountain will take place at the 2007 Duck Race. The three new ducks were delivered and are available for pictures if needed. 8. Old Business: A. Lorilee reports the proposed meeting with Senator Timilty and state officials regarding field funding and development is scheduled for February 28, 2007. B. Motion: By Lynne McDonnell to approve the proposed 2007 Program Fees. Seconded by Dave Leary. Motion passes, 4 -0. C. Motion: By Kevin Kemp to approve the Mansfield Park and Recreation Spring and Summer Program Guide. Seconded by Dave Rapoza. Motion passes, 4 -0. Lorilee would like to see an increase in participants through the use of the Program Guide. 9. New Business: A. Lorilee has a -mailed John D'Agostino regarding the submittal of a Board of Selectmen sponsored CIP request in for the Annual Town Meeting in May requesting $350,000- $450,000 for the completion of Plymouth Street. B. The request for a Maintenance Gift Account is in the process of being approved and assigned a number. C. Dave Leary discusses the issue surrounding permanent lighting at Hutchason Field. Mr. Leary would like the Commission to put in writing their opinion supporting the original decision to not place lights on the field. Kevin Kemp states he would never support permanent fighting, however he does not want to limit the use of temporary fighting eight or ten years from now if there is a temporary issue. 10. Next Commission Meeting: Monday February 26, 2007 6:00 PM. To be held at the Town Hall. 811GAZI/07.da :5:� f:recmme d i It. Motion: By Lynne McDonnell to adjourn. Seconded by Kevin Kemp. Motion passes, 4 -0. The meeting was adjourned at 8:05 PM. Respectfully Submitted, David apoza, Recreation Commission Clerk 811G1sg1107.dw:5: a wf:rcv.m vord 4 z26�� Date