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HomeMy WebLinkAboutCOA Minutes 1/8/2008�ICC Mansfield Council On Aging Board of Directors 0g FFP) I l; Fil 2: 32 Minutes to Meeting 1/8/08 ill Present: Frank Nilson, Mary Butler, Ed Sliney, Sr., Donna Harrington, Debra Surprenant and Gale Farrugia. Norma Smith, Ben Boynton and Sonia Walgreen were excused. Call to Order: The meeting was called to order at 3:35 PM by Frank Nilson. Correspondence File: The Correspondence File was circulated. Minutes to the Board Meeting of December 11, 2007: The Board reviewed the Minutes to the Board Meeting of December 11, 2007. Ed offered a motion to accept the minutes as presented, and Donna gave a second to the motion. The motion passed by a unanimous vote. Budgets, Warrants and Treasurer's Report: The Board reviewed the Budget Status to date, and the Warrants. Mary issued the Treasurer's report. She informed the Board that the Gift Account balance was $2,216.37. Donna moved that the Budget, Warrants and the Treasurer's Report be accepted as presented. With a second from Ed, the motion passed by a unanimous vote. Director's Report: Fuel Assistance —Gale told the Board that there have been donations to the Fuel Assistance Fund. She said that there have been very generous people giving to the fund, and is thankful for the help, especially for this year. She told the Board that 100 gallons of oil is about $300.00. Long Term Care Information —Gale informed the Board that the Outreach Staff is receiving requests for information about Long Term Care and other insurance issues. She said that the Outreach Staff has been very busy. Christmas Part v— Gale said that the Friends Christmas Party was held on Friday, December 28'h, and was very successful. She said that the food and the entertainment were very good. Town Manager Coffee Hour —Gale announced that the next Town Manager Coffee Hour will be held on Thursday, January 18'h, and said that she and Debi would be at a training about legislative updates on property tax issues that day. She invited Board members to attend, if possible. Selectmen —Gale informed the Board that the Selectmen would like to meet with Boards and Committees on January 24'h. She said that Sonia would be out of town that day, and asked for Board members to attend. Donna and Frank agreed to be the Board representatives attending with Gale on the 24'h at 7:00 PM. Assistant Director's Report: Statistics —Debi reported that, during the month of December, there were 621 people who signed in for programs, there were 443 logged incoming telephone calls, and 97 volunteer hours recorded. There were 19 working days in December. Boy Sc it/Bingo—Debi reported that a Boy Scout Troop will be sponsoring a bingo prize day. She told the Board that this scouting (/ troop has in the past given the COA gift baskets for prizes. Newsletter Mailing — Debi reported that she and Gale have been working with Nathan in the MIS Department to find a solution for the newsletter mailing issue. She explained that the label maker is not commercial grade, and the COA has gone through 3 label makers so far. Debi said that she spoke with Nathan about being able to merge the database into Word, using the label program in Word. She said that Nathan feels certain that printing to a regular laser printer with sheets of labels would solve our problem. She said that the trial would be this month. Newsletter —Debi informed the Board that the new MIS staff person should be hired soon, and that the webpages would be updated with the newsletter. She said that the printing of February's newsletter would be outsourced, since the COA copier is having difficulty with the task of printing the newsletter. Old Business: None. New Business: None. Housing Task Force: Donna reported that there was nothing new. BESI Report: Mary reported that the Makem Brothers would be in concert again this year —a benefit for BESI. She informed the Board that the concert would be held on February 16'h. She also reported that she attended a very interesting workshop about assistive technologies. She said that there was a loan program established to allow people with disabilities and frail seniors to age in place longer. Questions and Answers: None. Adjournment: With all business being complete, Ed offered a motion to adjourn the meeting. With a second from Donna, the meeting was adjourned at 4:30 PM by a unanimous vote. VOTE SUMMARY 2008 -9 A vote to accept the minutes to the Board Meeting of December 11, 2007, as presented. Motion —Ed; Second— Donna; Vote — Unanimous. 2008 -10 A vote to accept the Warrants, Budget Status to Date, and the Treasurer's Report. Motion — Donna; Second —Ed; Vote — Unanimous. 2008 -11 With all business being completed, a vote to adjourn the meeting. Motion —Ed; Second—Donna; Vote— Unanimous.