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HomeMy WebLinkAboutCOA Minutes 6/17/2008Mansfield Council On Agin Minutes to Board Meeting June 17, 2008 n,2 Present: Sonia Walgreen, Donna Harrington, Mary Butler, Ed Sliney, Sr., Norma-Smith, Frank Nilson, Debra Surprenant and Gale Farrugia. Benjamin Boynton was` _ excused. Call To Order: President Sonia Walgreen called the meeting to order at 3:30 PM. Correspondence File: The Correspondence File.was circulated. Minutes to the Board Meeting of May 13, 2008, Warrants, Budget Status to Date, and the Treasurer's Report: The Board examined the minutes to the Board Meeting of May 13, 2008, the Warrants, and the Budget. Mary Butler issued the Treasurer's Report. She informed the Board that the Gift Account balance stood at $2,129.70. Frank offered a motion to accept the Minutes to the Board Meeting of May 13 "i, the Warrants, the Budget Status to Date and the Treasurer's Report as presented. With a second from Donna, the motion passed by a unanimous vote. Director's Report: New Personnel —Gale announced that the COA hired two new staff. She said that Darcia Jensen has been hired to replace Suzi Hansen as the Activities Coordinator, and Jennifer Drain has been hired as the Meals Site Coordinator. She said that they were both outstanding individuals, and that they will be effective in their positions. Sonia said that she and her husband attended the walking group, and that she is very impressed with Darcia. New Canon Cow —Gale informed the Board that the new Canon copier is scheduled to be delivered at the beginning of July. She said that the copier is included in the FY2009 budget. Parking Ticket —Gale informed the Board that there have been some issues recently with parking tickets at the COA. She explained that the parking enforcement officer has been patrolling the COA and Library parking lots, and two COA related staff had been inappropriately ticketed. There was a discussion about the events, and Gale told that Board that she had met with John about the parking policies at the COA/Library parking lot. She said that she would be attending a hearing about the tickets. She was hoping to have them dismissed. Ed said that he would talk to Chief O'Neill about the parking issue. Bristol Elder Services —Gale told the Board that she was organizing a meeting with the Protective Services and Administrative staff at BESI and the Outreach Staff, her and Chief Boldrighini. She said that there is concern that protective reports filed by the COA have not received the thorough - attention that they should. She indicated that a serious issue has arisen regarding the clients' inappropriate use of the Fire Department personnel in caregiving and self care problems. She said that she was hoping to accomplish a greater cooperative environment with services for clients who are self neglecting. Grant from HomeInstead —Gale informed the Board that the grant she had written to HomeInstead Senior Services was not funded. FriendsITriad Barbegue —Gale reminded the members of the Board that the Friends /Triad annual summer party would be held on Friday, August 15`h at 11:30 AM. Assistant Director's Report: Statistics —Debi reported that there were 1,011 event sign -ins for the month of May, and that there were 61.92 volunteer hours logged. Wellness Series —Debi informed the Board that she had been working with Bonnie Ryvecker from the CVNA on a monthly wellness series at the COA. She said that the series would begin on September 9 "i, with the Senior Safety Luncheon. Educational Series —Debi reported that she was working with a staff member from Southeast Rehab on an education series. She said that the series will be a lunchtime workshop sponsored by Southeast Rehab. Old Business: Bristol Elder Services —Gale informed the Board that Mary's term on the BESI Board has ended. Sonia agreed that she would become the COA's representative on the BESI Board. Gale said that she would submit a letter to BESI informing them about Sonia being the COA representative. COA Website —Gale reported that she is working with a new webmaster, Michelle Pinto, for the updating and redesign of the COA webpage. New Business: Large Donation —Gale announced to the Board that the COA is the recipient of a $5,000 per year donation from the Fairfield Group. She explained that the Fairfield Group is the developer of the new apartments at the Parente Egg Farm. There was a discussion about the money, and the uses for the donation. The Board agreed to take a vote on the use for the money when the donation has been received. Formula Funds. 2009 —Gale said that she was in the process of applying for the Formula Funds. She told the Board that she was expecting the same procedure, and that she would probably submit the request to fund Darcia's position, as in the past. Housing Task Force: Donna had nothing new to report. BESI Report: Mary informed the Board that BESI hired a new Finance Director, a woman who was scheduled to begin on June 16"i. She also said that Nancy has been very busy with arranging the new office space, a very big project. Question and Answer: Mary wanted clarification on the dues system. She asked if there were 9 meetings a year. There was a discussion about the schedule of meetings, and Donna suggested that one winter meeting be skipped, and add onto the end of the schedule by having a June meeting. Gale said that she would check with the Town Clerk on issues about minimum number of meetings and being in compliance with COA By -Laws and the Town Charter. Norma asked where the dues money is put, and Gale responded that the money is deposited in the Gift Account. Adjournment: With all business being complete, Frank issued a motion to adjourn. With a second from Donna, the meeting was adjourned at 4:30 PM by a unanimous vote. VOTE SUMMARY: 2008 -20 A VOTE TO ACCEPT THE MINUTES OF THE MAY 13, 2008, BOARD MEETING, THE WARRANTS, THE BUDGET STATUS TO DATE, AND THE TREASURER'S RE, PORT. MOTION — FRANK NILSON; SECOND —DONNA HARRINGTON; VOTE — UNANIMOUS. 2008 -21 WITH ALL BUSINESS BEING COMPLETE, A VOTE TO ADJOURN THE MEETING. MOTION —FRANK NILSON; SECOND —DONNA HARRINGTON; VOTE — UNANIMOUS.