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HomeMy WebLinkAboutCOA Minutes 2/10/2009Mansfield Council On Aging Board of Directors Minutes to Meeting February 10, 2009 v ,n [l 4 Present: Sonia Walgreen, Donna Harrington, Mary Butler, Ben Boynton, Frank Nilson, Debra Surprenant and Gale Farrugia. Ed Sliney, Sr., and Norma Smith were excused. Call To Order: Board Chair Sonia Walgreen called the meeting to order at 3:30 PM. Minutes, Budget Status to Date, Warrants, and Treasurer's Report: The members of the Board examined the Minutes to the Board Meeting of January 20, 2009, the Budget Status to Date, and the Warrants. Mary gave the Treasurer's Report. She informed the Board that the balance in the Gift Account was $1898.80. Frank offered a motion to accept the Minutes to the Board Meeting of January 20, 2009, the Budget Status to Date, the Warrants and the Treasurer's Report as presented. With a second from Ben, the motion was passed by a unanimous vote. Director's Report: Bristol Elder Services —Gale informed the Board that she and a few other COA directors were called into a meeting at Bristol Elder about the need to develop a Memorandum of Understanding with regard to the meals programs. Gale explained that this arose out of the incident in North Attleboro in which an elderly woman was attacked by a developmentally disabled meals delivery staff member. She said that the Memorandum of Understanding will address the services and standards of behavior. She also said that the group is working on the development of the document, and that when it is completed, she will present it to the Board. Employee Sick Leave —Gale told the Board that both Lynette and Althea are still out on sick leave. She said that Althea has had a difficult recovery, and that Lynette may be out until the end of April. Valentine Lunch Bunch —Gale informed the Board that Darcia planned the Valentine's Lunch Bunch, and that it went very well. She said that she had her in -laws, who are visiting from Canada, help make the food, and the feedback from the participants was great. She announced that the next luncheon program is on February 20 "i. New Pro rg ams —gale announced the upcoming programs. She said that there would be a luncheon programs on March 171h, St. Patrick's Day, with a memory enhancement strategies, April 21St workshop on how to boost your energy, and staying cool on hot days on May 20`'. Outreach —Gale informed that Board that Linda and Bev are very busy with clients because of being down a staff person. Assistant Director's Report: Statistics —Debi reported the statistics for the month of January, 2009. She said that there were 422 incoming telephone calls logged, 629 people signing in for programs and services, and 123.25 volunteer hours logged. Reverse Mortgage Program —Debi informed the Board that the COA is sponsoring a program on reverse mottgages. She said that the workshop is scheduled for Tuesday, March 24rh, and is being presented by a representative from a HUD approved counseling agency. Red Sox Opening Day Program — Debi said that she is investigating the possibility of doing a Red Sox Opening Day Program at the COA. She said the Gale suggested that the program could include Wii baseball in the morning with a hot dog lunch, and an afternoon viewing of the ball game with stadium food, like pop corn, ice cream and soda. She said that this program would be coordinated with Darcia. Audiology Clinic—Debi informed the Board that, due to low participation, Audiology Clinic would be held on a quarterly basis starting in April. Web Pages —Debi explained that she was asked to develop the narrative for the new COA web pages, and she had completed the narrative, and it has been edited by Gale for submission to the web page designer. Old Business: Tai Chi Program —Gale said that John informed her that the Tai Chi Program could operate using money from the Trust Fund. Gale told the Board that the Tai Chi Program would be held on Mondays from 2:30 to 3:30 starting on February 23rd New Business: Furloughs —Gale updated the Board on the budget and fa lough issue. She said that John held a meeting with Department heads to discuss how to handle the FY 2009 budget deficit problem. She reported that John stated that the last option would be to lay off staff or implement furloughs. She said that the situation is a "wait and see," because it is impossible to make a prediction regarding what will happen. She said that most staff members felt that it was disconcerting to find out about the situation by reading it in the newspaper rather than being told in a meeting. She said that she would keep the Board updated regarding this situation. Formula Funds —Gale informed the Board that she has been notified that the Governor's 9C budget cuts include some of the Formula Grant from EOEA. She explained the formula funds and the uses for the money, and said that she would be cutting the travel money for Darcia to absorb the cuts. There was a discussion about the dire fiscal situation. Library /COA Meeting — Gale reported that a joint meeting with the Library has been scheduled for 6:00 PM on Tuesday, March 10th. There was a discussion about the economy and budget and the impact they have on any type of celebration of the building. The Board members felt that a nice display with free programming might be acceptable. BESI Report: Sonia issued the BESI report. She told the Board that the Makem Brothers concert will be held in March as the annual fundraiser. Gale also said that she was given two tickets to the concert, and she will be giving them away. Sonia also said that BESI is anticipating budget cuts, and is waiting to see how much. Questions and Answers: None. Adjournment: With all business complete, Donna offered a motion to adjourn the meeting. With a second from Ben, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2009 -18 A vote to accept the Minutes to the Board Meeting of January 20, 2009, the Budget Status to Date, the Warrants and the Treasurer's Report as presented. Motion —Frank Nilson; Second —Ben Boynton; Vote — Unanimous. 2009 -19 With all business being completed, a vote to adjourn the meeting. Motion —Donna Harrington; Second —Ben Boynton; Vote — Unanimous.