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HomeMy WebLinkAboutCOA Minutes 4/14/2009Mansfield Council On Aging Board of Directors Minutes to Meeting April 14, 2009 Present: Sonia Walgreen, Mary Butler, Ed Sliney, Sr., Norma Smith, Debra Surprenant f and Gale Farrugia. Excused were Ben Boynton, Donna Harrington and Frank Nilson. Call To Order: The Meeting was called to order at 3:35 PM by Board President Sonia Walgreen. Correspondence File: The Correspondence File was circulated. Minutes to the Board Meeting of March 17, 2009, Warrants for March, 2009, Budget Status to Date and Treasurer's Report: The Board examined the Minutes to the board Meeting of March 17 and the March Warrants. Gale reported on the Budget Status to Date. Mary issued the Treasurer's Report. She told the Board that the balance in the Gift Account stood at $1960.82. She also gave the balance for the Sunshine Fund, which was $6.00. Ed offered a motion to accept the Minutes to the Meeting of March 17, 2009, the March Warrants, the Budget Status to Date, and the Treasurer's Report as presented. With a second from Norma, the motion was accepted by a unanimous vote. Director's Report: Town Election —Gale informed the Board that Town Elections will Meeting would be held on Tuesday, May 19a' at 7:00 PM. Budget Meeting — Gale informed the Board that she had a final Budget Meeting for FY 2010. She said that the meeting went well, and that the Finance Committee had put back most of the money that was cut. Zumba Program —Gale announced that the COA held a Zumba demonstration. She said that there were 35 people who participated in the class. She told the Board that the Zumba class will be held on Wednesdays from 1:30 PM to 2:30 PM in the place of the exercise class with the same teacher. Homestead Act Program—Gale reported that the COA hosted the Bristol County Register of Deeds for a Homestead Act Program. She said that there were 12 people who attended. Triad Pro ram —Gale told the Board that Triad would be holding a luncheon program on Friday, May 40'. She said that the program would feature a discussion about home security and identity theft. Special Pro am— Gale reported that the District Attorney and Attleboro COA would be holding a one day conference on elder issues at Wheaton College on June e. She said that she included a flyer in each Board packet. Vacation --Gale informed the Board that she would be on vacation the week of April 20`s through the 24". Other — Gale said that most of the ongoing programs were well attended by the seniors. There was a discussion about participation by seniors in the programs. Assistant Director's Report: Statistics —Debi reported that there were 652 unduplicated people who signed in for programs in March, 2009. She said that the number of duplicated sign -ins was 1,058 for March, 2009, and the number of incoming telephone calls was 434. The COA provided 30.5 medical escorts. She also reported that from July 1, 2008 through March 14, 2009, there were 13,947 people who signed in for programs at the COA. Wellness Series —Debi informed the Board that the COA combined the Wellness Series with the lunch program and had a full program for March. The program was March 17a`, and the lunch memory enhancement, and that the program was at capacity. She said that the last two programs would be using the same format with combining the workshop with lunch. She told the Board that the remaining workshops are "Boost Your Energy," on April 28 °i, and "Chill Out! Keeping Cool on Hot Days," on May 20`x`. Red Sox Opening DaX —Debi informed the Board that, despite the weather, the COA had a fun Red Sox "opening day" program on April 601. She told them that the day began with Wii baseball in the morning, and continued with a BESI lunch of hot dogs. She said that there was an opening day party after lunch with more Wii baseball, and ball park treats like pop corn, peanuts and ice cream. She said that Darcia did a wonderful job making the day fun for the seniors. Upcoming Programs —Debi reported that the COA is hosting the Samaritans on June 30th for a workshop on coping with life transitions. She also said that the Friends and Triad will be having the annual summer celebration on Friday, August 7a', and that the annual trip to the PawSox will be on Tuesday, August 4a` at 12:00 PM. Old Business: Mansfield Women of Today —Gale informed the Board that the Mansfield Women of Today would be hosting a Spring Tea at the Council On Aging on Friday, May 8a'. She told the Board that Althea will be invited as the guest of honor, and she would like to have a tribute to her. She asked the Board if the Council On Aging would honor her with a plaque. There was a discussion about how to pay for the plaque, and Gale said that she would price some plaques. Norma offered a motion that Gale research the price of plaques, and pay for it through the Gift Account, if allowable, and if not, through contributions from staff and Board. With a second from Ed, the motion was passed by a unanimous vote. New Business: Volunteer Coordinator ale informed the Board that she had received a verbal approval to hire a new Volunteer Coordinator. However, because of a Wring freeze on positions, the Board felt it was appropriate to wait to proceed until after the beginning of the fiscal year on July lst for the new budget. She said that the position is 20 to 24 hours per week with benefits. She said that she expects that she will receive many applications when she posts the position. COA/Library Sim —Gale informed the Board that the DPW would like the COA/Library sign moved to the landscaped section of the lawn closer to the road. She also said that the Garden Club will be planting gardens and maintaining that piece of the property. Mary offered a motion to allow the DPW to move the COA/Library sign to the landscaped section of the lawn closer to the road, and Ed offered a second to the motion. The motion was approved by a unanimous vote. Town Manager's Reque Gale reported that the Town Manager has indicated at his Coffee Hour that the Board should consider writing a letter in support of a new senior center to the Board of Selectmen. There was a discussion about the request, and the Board decided to table the issue until a later date. Norma offered a motion to table the issue until September. With a second from Mary, the motion was passed by a unanimous vote. Town Budget Presentation to the Selectmen --Gale informed the Board that the FY 2010 budget would be presented to the Selectmen at the May 6`h meeting. She said that the Town Manager has requested that all staff and members of Board and Committees be present for that meeting. BESI Nutrition —Gale reported that the COA and BESI are in the process of drawing up a Memorandum of Understanding. She explained that Mansfield COA and three other Councils On Aging were working with the Nutrition Department at Bristol Elder to develop standards for meals operations, including delivery. She said that she will bring the Memorandum of Understanding to the Board for review when it is complete. BESI Report: Sonia reported that the Nutrition Department re- contracted with Chartwelis. She said that there was a slight per meal increase, and that the contract would be for 1 year, and then Nutrition will be conducting a bid process. Sonia also reported on the grants process, and she said that BESI would need Board members to sit in on the grants defense process. There was a discussion about an issue with EOEA being absorbed by Health and Human Services. Questions and Answers: There was a question raised by Mary about the election of Officers. Gale informed her that the election of officers would take place at the next meeting. Adjournment: With all business being completed, Ed offered a motion to adjourn the meeting. With a second from Mary, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2009 -22 A vote to accept the Minutes to the Board Meeting of March 17, 2009, the March Warrants, the Budget Status to Date, and the Treasurer's Report as presented. Motion —Ed Sliney, Sr; Second — Norma Smith; Vote — Unanimous. 2009 -23 A vote to authorize Gale Farrugia to get price quotes for a plaque honoring Althea Sankey for her years of service to the Council On Aging, and determine if the purchase of the plaque is able to be purchased with funds from the Gift Account, and, if unable, to purchase the plaque with money collected from the staff and Board members, Motion —Norma Smith; Second —Ed Sliney, Sr.; Votes Unanimous. 2009 -24 A vote to allow the Department of Public Works to move the COA/Library sign from its present location to a parcel of land near the street. Motion —Mary Butler; Second —Ed Sliney, Sr.; Vote — Unanimous. 2009 -25 A vote to table the discussion until September regarding the subject of appealing to the Board of Selectmen for a new Senior Center. Motion —Norma Smith; Second —Mary Butler; Vote — Unanimous. 2009 -26 With all business being completed, a vote to adjourn the meeting. Motion —Ed Sliney, Sr.; Second —Norma Smith; Vote — Unanimous.