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HomeMy WebLinkAboutCOA Minutes 9/8/2009MANSFIELD COUNCIL ON AGING Board of Directors Minutes to Meeting = 9/8/2009 "= Present: Sonia Walgreen, Benjamin Boynton, Donna Harrington, Mary Butler,' `Eds < Sliney, Sr., Norma Smith, Frank Nilson, Debra Surprenant and Gale Farrugia. ; Call To Order: Mary Butler called the meeting to order at 3:30 PM. Correspondence File: The correspondence file was circulated. Minutes: The minutes to the Board meeting of May 12, 2009, were examined. Donna offered a motion to accept the minutes as presented. With a second from Ben, the motion was passed by a unanimous vote. Budget, Warrants and Treasurer's Report: The warrants for July and August, 2009, were examined as well as the Budget Status to date. Mary issued the Treasurer's Report. She informed the Board that the balance in the Gift Account stood at an estimated $2,357.82. Donna offered a motion to accept the warrants, budget status report and the Treasurer's Report as presented. With a second from Ben, the motion passed by a unanimous vote. Director's Report: Gale informed the Board that the summer was very busy, and that the COA has one less position due to hiring freeze. Office Safe —Gale reported that the COA, in conjunction with the Friends, purchased an office safe. She said that the Friends and the COA split the cost of the safe. Donation —Gale reported that a senior gave a $50 donation towards that purchase of a new paper cutter. Fairfield Group —Gale informed the Board that she sent an invoice for the 2009 Fairfield Group funds. She said the Fairfield Group sent a letter of response, a copy of which she has placed in the correspondence file. She said that the Fairfield Group is stating that it will be unable to forward the funds until all the units are rented. Gale said that she will be looking further into the terms of the original agreement. Daycare Facility —Gale announced that the CVNA will be opening up an adult day health center at the old Hillside Mansfield site on Branch Street. She said that Carol Falcone will be the director, and that everyone concerned is looking forward to having the facility open again in Mansfield. Employees —Gale informed the Board that there are two employees who will be out on sick leave. She said that the Meals Site Coordinator, Jenn Drain, has been out with a knee injury, and that Outreach Worker Bev Metrano will be out for a week or two after having surgery. Tax Work -Off Program —Gale reported that the FY 2010 Tax Work -Off Program is up and running. She said that 23 seniors have been placed so far in positions in town departments. Volunteer —Gale told that Board that an Emmanuel College nursing student, Michelle Casey, will be volunteering for the COA for 8 hours. She said that Michelle is also employed at New England Baptist Hospital. MCOA Conference —Gale informed the Board that she will be attending the MCOA conference from October 7th through the 9rh in Sturbridge. She said that the town approved her registration fees, but she said that she would be paying for the cost of the hotel stay and mileage. Wii Tournament—Gale announced that Darcia Jensen has arranged to host a Wii Bowling Tournament at the COA on October 16`h. She said that teams from Plainville, Walpole and Foxborough will be attending. There was a discussion regarding finding money to rent televisions, if the need arises, to accommodate 4 teams. Ed offered a motion to use money fiom the Trust Fund to cover the rental costs for the televisions. Frank issued a second, and the motion passed by a unanimous vote. Assistant Director's Report: Statistics —Debi reported the statistics for the months of June, July and August. She said that there were 437 incoming phone calls logged, 895 people who signed in for programs, and 110 volunteer hours logged for the month of June. For the Month of July, she reported that there were 412 incoming telephone calls logged, 733 people signing in for programs, and 69 volunteer hours logged. And for the month of August, she said that there were 402 incoming phone calls logged, 758 people who signed in for programs, and 113 volunteer hours logged. Pawtucket Red Sox —Debi informed the Board that the annual trip to the PawSox took place on August 4`h. She said that there were 18 seniors who attended, and that the day was enjoyable, since it was the Red Sox vs. the Yankees, and the Red Sox won. Luau —Debi reported that the Friends /Triad party on August 7 t was a success. She said that the food was very good, and that the entertainment was enjoyable. Tax Work -Off Program—Debi reported that Jenn Drain was able to work until June 30 with the data portion of the FY 2009 program, and redesign of the forms to prepare for the FY 2010 program. She said that she herself is now helping Gale with the record and data keeping portion of the program. Escort Program —Debi reported that she and Louise Baroncelli have been working together to provide the medical escort services. She said that the program has slowed in its use. Old Business: None. New Business: Elks Plaque —Gale informed the Board that the COA had a plaque made up to thank the Elks for the support they have given the COA, programs and the seniors. The plaque will be presented at a later date. BESI Annual Meeting— Gale reported that the BESI annual meeting would be held on Friday, September 25`h. She said that there is a charge of $25 per person to attend. There was a discussion. Political Programs—Gale informed the Board that there was a recent inquiry about the use of the Multi- Purpose Room by political campaign. There was a discussion about the incident. BESI Report: Sonia issued the BESI report. She said that BESI informed the Board that there is a waiting list for services. She also said that there votes regarding grants awarded by BESI to vendors for services. She said that Foxfield Taxi was awarded a big grant for transportation. There was a discussion. She also included Kathy Trier as President. Frank asked Sonia about the term limits, and if other Board members liked the term limits. Questions and Answers: None. Adjournment: With all business being complete, Ben offered a motion to adjourn the meeting. With a second from Norma, the meeting was adjourned at 4:30 PM by a unanimous vote. VOTE SUMMARY: 2010 -01 A vote to accept the minutes of the May 12, 2009, Board Meeting as presented. Motion — Donna; Second —Ben; Vote — Unanimous. 2010 -02 A vote to accept the Budget Status To Date, the Warrants from July and August, 2009, and the Treasurer's Report as presented. Motion — Donna; Second —Ben; Vote — Unanimous. 2010 -03 A vote to approve the use of Trust Fund money for the rental of televisions, if needed, for the October 16o' Wii Bowling Tournament. Motion —Ed; Second—Frank; Vote — Unanimous. 2010 -04 With all business being complete, a vote to adjourn the meeting at 4:30 PM. Motion —Ben; Second — Norma; Vote — Unanimous.