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HomeMy WebLinkAboutCOA Minutes 5/10/2011Mansfield Council On Aging Board of Directors Minutes to Meeting 5/10/2011 RECEIVED If'4?.', CL(:RS OFFICE 2011 SEP ! 9 P 12� 06 Present: Sonia Walgreen, Tom Keogh, Mary Butler, Ed Sliney, Sr., Norm4,t mit& —Frank Nilson, Donna Harrington, Debra Surprenant and Gale Farrugia , Call To Order: Board Chair called the meeting to order at 3:30 PM. Minutes to the Board Meeting of April 12,2011: The Board examined the Minutes to the Board Meeting of April 12, 2011. Frank Nilson offered a motion to accept the Minutes to the Board Meeting of April 12, 2011, as presented. With a second from Tom Keogh, the Minutes to the Board Meeting of April 12, 2011 were accepted by a unanimous vote. Treasurer's Report, Budget Status To Date. And April Warrants: The Board examined the Budget Status To Date and the April Warrants. Gale informed the Board that the Budget Report reflected the encumbered amount of $1,031 for Volunteer Appreciation Day. Mary Butler issued the Treasurer's Report. She informed the Board that the Gift Account approximate balance was $2,872.00. Ed Sliney, Sr., offered a motion to accept the Budget Status To Date, the April Warrants and the Treasurer's Report, all as presented. With a second from Frank Nilson, the motion was passed by a unanimous vote. Correspondence: The Correspondence File was circulated. Gale informed the Board that the file included a note complimenting Beverly Metrano for her service and certificates from the Attleboro Volunteer Appreciation Day. Director's Report: Volunteer Recognition Brunch —Gale informed the Board that the annual Volunteer Recognition Day will be held on Friday, May 13"', and it will be a brunch at 10:30 AM with a ceremony after. She said that there would be no entertainment. Triad Safety Da Gale reported that Triad held the annual Senior Safety Day on Friday, May 6a' at 11:30 AM. She said that the event was very successful and included a lunch with presentations on kitchen safety and the Senior Medicare Patrol. Book Club —Gale announced that Doreen Tighe has approached the COA with a desire to coordinate a Book Club. She said that she is working on seeing if there is interest and a time slot during the month for the program. Friends Organization —Gale reported that the Friends of the DIC has purchased a digital camera for the COA. She informed the Board that ours was broken, and that a vote to purchase one for the COA was taken at the last Friends' meeting. GATRA Van —Gale informed that Board that there was an incident involving the GATRA van and an injury. She said that Malcom Smith had been on the van in his wheelchair and that he fell out of his chair, breaking his foot. Gale stated that the incident was very unfortunate and was reported to GATRA. Bill's Taxi and the Town. Tax Work -Off Program —Gale reported that the Tax Work -Off Program will be starting the new fiscal year on July 1St. She informed the Board that the application process will begin the first week of July for new applicants. She said that those who have participated in the program will be able to apply starting August 1St. She stated that she is hoping to have enough jobs to place all those who are interested, and that she is expecting new applicants interested in the program as well as those who wish to return. Nutrition Program — Gale reported that she is unsure what is happening in the Nutrition Program with the change of staff again. She said that the new Director is gone and that there is mixed information about the catering. Next Meeting — There was a discussion about summer meetings. Frank Nilson offered a motion to suspend Board Meetings for June, July and August, and to resume Board Meetings on Tuesday, September 13th at 3:30 PM, unless Gale feels that important business has arisen that requires a meeting be convened during those months. With a second from Donna Harrington, the motion passed by a unanimous vote. Assistant Director's Report: Statistics —Debi reported that there were 801 event registrations during the month of April, 2011, 350 incoming calls and 164.72 volunteer hours were logged, and the GATRA Van provided 423 trips. Medical Escort—Debi informed the Board that the COA Medical Escort program provided 8 round trips during April and that the program has booked 9 round trips for May. Programs —Debi reported that she has been working with Gale, Darcia, Triad and the Friends with menus and caterers, and has been very busy with designing and updating printed materials, brochures and flyers. New Nutrition Staff —Debi said that she has been training the new Nutrition Staff person for Mondays and Fridays, who has a background in school nutrition services. She said that it was a pleasure to work with her, and that she has been very easy to train. Tax Work -Off Program—Debi informed that Board that the FY 2011 Tax Work -Off Program is winding down, and that most of the participants are finishing up their hours. She said that many have expressed gratitude that they have been able to work in this program, and have made friends and feel good that they are able to be of service to the town. Old Business: Additional Exercise/Arthritis Class —Gale updated the Board on the issue of a request for an additional Arthritis Exercise Class. She said that she had conducted a survey, and she presented the teacher with available time slots. She said they had agreed upon Wednesdays from 11:30 AM to 12:30 PM, starting in the Fall. Gale informed the Board that she would not have enough money in the budget to cover an additional class, at $35 per class. There was a discussion about how to fund this additional class. Tom Keogh asked Gale about the Fairfield Account —what it was, and Gale explained the difference between the Trust Fund and the Fairfield Fund. After a lengthy discussion, Donna Harrington presented a motion that the additional costs to offer the Wednesday Arthritis Exercise Class be funded through the Fairfield account for one year. With a second from Norma Smith, the motion was passed by a unanimous vote. New Business: Gift Account —Basket of Flowers —Gale informed that Board that the COA usually purchases a basket of flowers to use at the Volunteer Recognition Day as a door prize item. She asked if the basket of flowers could be purchased using the Gift Account. She said that the approximate cost would be $45. Mary Butler offered a motion that the COA purchase a basket of flowers at the approximate cost of $45 for use at the annual Volunteer Recognition Day for a door prize ,vith the cost funded through the Gift Account. With a second from Norma Smith, the motion was passed by a unanimous vote. Elections: Donna Harrington, Secretary, offered a slate of officers: Board Chairperson —Sonia Walgreen; Board Vice Chairperson —Frank Nilson; Board Treasmier —Mary Butler; Board Secretary —Donna Harrington. She offered a motion to accept the slate of officers as presented. With a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. BESI Report: Sonia Walgreen issued the BESI report. She said that there are current issues that she is unable to discuss at this time. She also reported that Nancy Munson presented information about the proposed state budget cuts, and indicated that they were not as expected. She said that Nancy announced that there was additional money in the budget for Protective Services. Norma asked about Protective Services and what the function is, and Gale responded with an explanation of the various responsibilities under Protective Services. Questions and Answers: None. Adjournment: With all business being completed, Ed Sliney, Sr., offered a motion to adjourn the meeting. With a second from Mary Butler, the meeting was adjourned by a unanimous vote at 4:25 PM. VOTE SUMMARY 2011 -32 A vote to accept the minutes from the Board Meeting of April 12, 2011 as presented. Motion —Frank Nilson; Second —Tom Keogh; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Norma Smith, Ed Sliney, Sr., and Tom Keogh. 2011 -33 A vote to accept the Budget Status To Date, the Warrants from April, 2011, and the Treasurer's Report, all as presented. Motion —Ed Sliney, Sr.; Second —Frank Nilson; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Norma Smith, Ed Sliney, Sr., and Tom Keogh. 2011 -34 A vote to suspend Board Meetings for the months of June, July and August, 2011, and to resume meetings on Tuesday, September 13, 2011, at 3:30 PM, unless Gale feels that important business has arisen that requires a meeting be convened during those months. Motion —Frank Nilson; Second —Donna Harrington; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Norma Smith, Ed Sliney, Sr., and Tom Keogh. 2011 -35 A vote to fund the costs of an additional Arthritis Exercise Class for one year using the Fairfield Account. Motion — Donna Harrington; Second —Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Norma Smith, Ed Sliney, Sr., and Tom Keogh. 2011 -36 A vote to use the Gift Account for the purchase of a basket of flowers for about $45 for use as a door prize at the Annual Volunteer Recognition program. Motion —Mary Butler; Second —Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Norma Smith, Ed Sliney, Sr., and Tom Keogh. 2011 -37 With all business being complete, a vote to adjourn the meeting. Motion —Ed Sliney, Sr.; Second —Mary Butler; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Norma Smith, Ed Sliney, Sr., and Tom Keogh.