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HomeMy WebLinkAboutCOA Minutes 2/14/2012Mansfield Council On Aging Board of Directors Minutes to Meeting February 14, 2012 ?ECEIVED Tt r< Ft S OFFICE 2912 APR 2U A 8: 58 Present: Sonia Walgreen, Donna Harrington, Frank Nilson, Mary Butler, Tom Keogh, Ed Sliney, Sr., Debra Surprenant and Gale Fanvgia. Excused was Napa Srz4 t Call To Order: The meeting was called to order at 3:30 PM by Board Chair Sonia Walgreen. Minutes to the Board Meeting of January 10, 2012: The Board examined the Minutes to the Board Meeting of January 10, 2012. Mary Butler offered a motion to accept the Minutes to the Board Meeting of January 10, 2012, as presented. With a second from Frank Nilson, the motion was accepted by a unanimous vote. January Warrants and Estimated Budget Status to Date: The Board examined the Warrants from January and the Estimated Budget Status To Date. Gale informed the Board that the Budget showed expenses right on target. Frank Nilson offered a motion to accept the January Warrants and the Estimated Budget Status to Date as presented. With a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. Treasurer's Report: Mary Butler issued the Treasurer's Report. She informed the Board that the Gift Account balance stood at an estimated $4584.07. Ed Sliney, Sr., offered a motion to accept the Treasurer's Report as presented. With a second from Donna Harrington, the motion was passed by a unanimous vote. Correspondence File: Gale informed the Board that she included in the Correspondence File information about proposed budget cuts in the senior nutrition program, a flyer for the annual Makem Brothers concert, MCOA information, and a memo about the State Ethics test. Director's Report: News Article —Gale reported that the Sun Chronicle published an article about wellness programming at the COA. Gale said that the article was written by Lauren Carter, the new community services and arts reporter for Mansfield, and she wrote a very nice article. She said that she is hoping to have Lauren back to do an article about the DECIDE class when it is in session. GATRA Vans —Gale informed the Board that some of the GATRA vans and vehicles have been moved to the location of the old animal shelter. State of Massachusetts —Gale reported that the way SSI recipients receive their payments will be changed. She said that starting April Is'the Federal government will issue the SSA portion and the state will issue the SSI portion. Rotary Luncheon —Gale announced that the Mansfield Rotary will be holding the annual senior luncheon on Tuesday, May 22nd. Meals Programs —Gale led a discussion about the proposed state cuts in the elder nutrition program. She said that she was informed by BESI that the cuts would probably mean a reduction in the congregate program. Senior Spectacular —Gale informed the Board that the Senior Spectacular was coming together and that each COA will have its own booth. She said that the Senior Spectacular is scheduled for Friday, April 200, from 10:00 AM to 2:00 PM at the North Attleboro Middle School. Valentine's Lunch Bunch --Gale reported that the Valentine's Lunch Bunch was held on Friday the 10th, and it went very well. She said that Darcia's in -laws made all of the individual turkey pot pies, and the day was exceptional. Gale also said that the COA has been very busy with programming and has a lot upcoming. Assistant Director's Report: Statistics —Debi reported that there were 947 event registrations for the month of January 2012, and there were 89 volunteer hours and 368 incoming telephone calls logged. There were 21 working days in January. Genealogy —Debi informed the Board that she was able to schedule a staff person from the National Archives in Waltham for a Genealogy program on March 20'h at 1:00 PM. Medical Escort Program —Debi reported that the ride request through the Medical Escort Program has decreased. Nutrition Program — Debi said that the quality and the quantity of food through Lindley have fluctuated. There was a discussion about BESI and the state of the budget and Lindley Foods. Old Business: Protective Services Up- Dates —Gale informed the Board that the session with Undersecretary Albright was set up for her and another COA director for remote conferencing. She said that the equipment did not work and neither were able to "attend" the meeting. COA Budget Up- Date —Gale reported that she had a budget meeting with the finance team —Bill, the Treasurer, the Assessor and the Town Accountant. Gale informed the Board that her budget request went through without any further reductions. New Business: Town Sub - Committee Meetings —Gale passed out the packet of information about the strategic planning process with the focus group dates. There was a discussion about the fact that some of the dates have passed. Gale said that anyone is allowed to attend the focus group sessions, but are not allowed to speak or voice opinions unless appointed as a member to the committees. Gale also pointed out that page 16 of the hand out states that there is no specific sub- committee to address COA or housing needs and that all committees will address those issues within its own realm. Donna Harrington requested that a communication be sent to the Board of Selectmen stating that the COA Board wishes to be notified when something of concern to the COA is addressed before any final decisions are made. It was discussed that Gale and Sonia would work on that letter, and that the letter would be addressed to the Town Manager with copies to the Board of Selectmen. The Board decided that the overall issues it would convey in the letter are those dealing with seniors' social, housing, nutrition, transportation, healthcare, utility expense, aging in place and unmet needs, with the biggest needs for the COA of being able to maintain the present level of services. New Ethics Test —The discussion had taken place earlier in the meeting. Town Manager Coffee Hour —Gale informed that Board that the COA would be hosting the Town Manager at a Coffee Hour on March 22nd, and he would be bringing Chief O'Neill with him as a guest speaker, BESI Board Meeting Up- Dates: Sonia reported that the annual Makem Brothers benefit concert would be held on March 180i, and Sonia said that she was planning on attending. She also said that the food safety trainings are ongoing with staff, with a discussion at the last meeting about deliver driver policies. Questions and Answers: None. Adjournment: With all business being complete, Donna Harrington offered a motion to adjourn the meeting. With a second from Mary Butler, the meeting was adjourned at 4:30 PM by a unanimous vote. VOTE SUMMARY 2012 -22 A vote to accept the Minutes to the Board Meeting of January 10, 2012 as presented. Motion —Mary Butler; Second —Frank Nilson; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Ed Sliney, Sr., and Tom Keogh. 2012 -23 A vote to accept the January Warrants and the Estimated Budget Status to Date, both as presented. Motion —Frank Nilson; Second —Ed Sliney, Sr.; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Ed Sliney, Sr., and Tom Keogh. 2012 -24 A vote to accept the Treasurer's Report as presented. Motion —Ed Sliney, Sr.; Second —Donna Harrington; Vote-6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Ed Sliney, Sr., and Tom Keogh. 2012 -25 With all business being completed, a vote to adjourn the meeting at 4:30 PM. Motion —Donna Harrington; Second —Mary Butler; Vote-6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Mary Butler, Donna Harrington, Ed Sliney, Sr., and Tom Keogh.