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HomeMy WebLinkAboutCOA Minutes 4/10/2012MANSFIELD COUNCIL ON AGING Board of Directors FtG (i 'VED Minutes to Meeting ' ; OFFICE April 10, 2012 20/1 MAY to R., 56 Present: Sonia Walgreen, Tom Keogh, Donna Harrington, Mary Butler, Ed Slilrp,�, Norma Smith, Frank Nilson, Debra Surprenant and Gale Farrugia. ` 11 , •i!! Call To Order: Board Chair Sonia Walgreen called the meeting to order at 3:30 PM. All members were present except for Donna Harrington, who entered the meeting at 3:37 PM. Minutes to the Board Meeting of February 14, 2012: The Minutes to the Board Meeting of February 14, 2012 were reviewed. Gale noted that the Board Meeting in March was cancelled due to no quorum. Frank Nilson offered a motion to accept the Minutes to the Board Meeting of February 14, 2012, as presented. With a second from Norma Smith, the motion was passed by a unanimous vote. Warrants from February and March 2012 and the Estimated Budget Status to Date: Gale presented the Warrants from February and March 2012 and the Estimated Budget Status to Date. She pointed out that the budget shows that we have an overage in the water line item and next year the costs will be going up by 6 %. She also explained that the costs will be covered. Mary Butler issued the Treasurer's Report. She informed the Board that the balance in the Gift Account was an estimated $4,584.07. Frank Nilson offered a motion to accept the February and March 2012 Warrants, the Estimated Budget Status to Date and the Treasurer's Report, all as presented. With a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. It contained a letter of resignation from Activities Coordinator Darcia Jensen. Director's Report: Darcia Jensen —Gale informed the Board that Darcia Jensen has resigned her position due to her husband being transferred to North Carolina. She explained that Darcia will be moving by the end of the summer and will be volunteering until August. She also reported that Darcia was required to resign her position immediately due to an issue with the INS and Work Permit, which expired in 2009. Gale explained that the issue is in the jurisdiction of the lawyers at Kraft Foods and she is acting as advised by the lawyers. Frank Nilson asked if Darcia would be required to pay back the compensation she has received from 2009 onward, and Gale said that would be between the Kraft lawyers and the INS. Gale requested that this subject remain confidential, since Darcia is quite upset over the status of the work permit issues. Gale also said that she did not want to resign, but she has no choice. We also informed the Board that she has already met with Bill Ross about the issue, and posting her position. She said that she will advertise as soon as possible. Tom Keogh asked about the position, hours and benefits. Gale told him that the position was 19 hours per week with no benefits, but she added that the position does require more than 19 hours during some weeks. Gale said that the COA staff will be planning a going away party for her. Cable Access —Gale informed the Board that she had been contacted by Cable Access to tape a 3 minute senior issues informational program on a regular basis. Gale reported that she has done her first program. Gale said that she expressed to him that she would like to do a program bringing in guests. She said that other COA's are doing this type of program through Cable Access in their towns. COA Board Officers —Gale reminded the Board that the annual election of officers will be on the agenda for the May meeting. Attleboro Volunteer Day —Gale informed the Board that the annual Attleboro Area Volunteer Recognition Day is approaching. She said that Mansfield COA does participate every year, and that we donate a gift basket for a raffle. Gale asked if the Gift Basket could be provided through funds from one of the accounts: Mary Butler offered a motion to use the Gift Account to provide the funds needed to purchase items for a gift basket for the annual Attleboro Area Volunteers Day. With a second from Norma Smith, the motion passed by a unanimous vote. Mansfield Volunteer Brunch —Gale reported that the annual Volunteer Appreciation Brunch has been scheduled for Friday, May 110i at 10:30 AM. Gale said that she met with Bill Ross, and he approved the expenditure for the program. Programs for May —Gale informed the Board that there are two other luncheon programs scheduled for May. She said that the annual Senior Safety day will be held on Friday, May 40i at 11:30 AM, and the Rotary will be sponsoring a luncheon on Tuesday, May 22nd, at 12:00 PM. Town Meeting —Gale reminded the Board that annual Town Meeting has been scheduled for Tuesdays, April 24h and May 1 't. Assistant Director's Report: Statistics —Debi reported statistics from February and March, 2012. She said that there were 320 incoming telephone called logged, 1047 event registrations and 88 volunteer hours logged for February. She reported that, in March, there were 322 incoming telephone calls, 860 event registrations and 77.38 volunteer hours logged. National Archives —Debi reported that she was able to arrange another genealogy workshop. She said that on March 200i the COA hosted the Regional Director of the National Archives, Waltham, Diane Leblanc. She said that the program was well attended and was excellent. Medical Escort Pro grain—Debi reported that the requests for Medical escort rides are significantly decreased. She said that the driver, Loretta Ethier, has officially resigned from all activities as of June 30. She also said that there is another driver, but she winters in Florida and is back in April. Walter Gilbert— Debi informed the Board that COA senior Walter Gilbert has been "knighted" by the French Legion of Honor for his acts of bravery during WWII. She said that Gale suggested that she interview him and write an article for the newsletter. She reported that the article will appear in the May newsletter, and that he will be officially awarded his medallion by the French Ambassador to the United States on May 180i at the State House. Movie Program Debi reported that the upcoming movies are "The Artist" and "Moneyball." She said that this month's movie was cancelled due to low registrations. St. Patri ck's Day —Debi informed the Board that the St. Patrick's Day corned beef and cabbage through Lindley was excellent. She said that she advertised the meal, and there was a full house. She said that the feedback from those who attended the meal was that it was very good. Old Business: DECIDE Class Scheduled --Gale informed the Board that the DECIDE class has been scheduled and that there are 10 people registered for the program. She said that it starts on April 30o` and that she will try to have a newspaper reporter come in for pictures and an article. General Budget Discussion —There was a brief discussion about the budget process for the upcoming annual Town Meeting. Strategic Planning Charrette Updates —Donna issued the Strategic Planning activities update. She informed the Board that the process was interesting and that there was a wide variety of people who participated. She said that unfortunately the COA and issues of seniors came out at the bottom of the list of needs overall, and that a lot of people said that they did not even know what the COA does. Donna also said that she feels that the town needs to hire and Economic Development Director. There was a short discussion about the strategic planning process. New Business: GATRA — Senior Accident —Gale informed the Board that senior Bernice Bourne was in a GATRA vehicle and slid off the seat and onto the floor when the vehicle stopped quick. She explained that Bernice was not wearing her seat belt. Gale said that she filed the reports with the town and GATRA and she said that everything is settled. There was a discussion about seat belt use in the vehicles used to transport the clients. Spring Tea — Entertainment --Gale explained that the Spring Tea was being held on April 13'h and the entertainment that Darcia had booked through the schools was no longer able to perform. She said that Darcia found a local entertainer, but her fee is $200. Gale requested the ability to pay for the entertainer with funds from one of the available accounts. Mary Butler offered a motion to use $200 from the Gift Account to pay for the entertainment for the annual Spring Tea. With a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. BESI Report: Sonia Walgreen issued the BESI report. She informed the Board that BESI Nutritionist Eric Esterling presented a workshop on nutrition issues and procedures at the last Board meeting. She said that he spoke about menu planning, regulations, commodities, sodium level and calorie content. She said that all Board members were given a meal which was the macaroni and cheese with tomatoes and apples. Sonia said that the presentation was very interesting. She reported that the remainder of the meeting was about the proposed budget cuts in nutrition to seniors and the state budget for senior services in general. Questions and Answers: Mary Butler asked Gale if there was ever a follow -up meeting with Undersecretary Albright. Gale said that the original meeting did take place, but Gale and another COA Director were supposed to be able to attend the meeting remotely. She said that EOEA was not able to get the equipment to work for remote participation for the two of them. Gale explained that she and that other COA director did have a follow -up telephone meeting with Undersecretary Albright and were able to voice their concerns. Gale informed the Board that there was no other follow -up to these meetings, and she never heard from EOEA about the matter again. Adjournment: With all business being complete, Donna Harrington offered a motion to adjourn the meeting. With a second from Mary Butler, the meeting was adjourned at 4:27 PM by a unanimous vote. VOTE SUMMARY 2012 -26 A vote to accept the Minutes to the Board Meeting of February 14, 2012, as presented. Motion —Frank Nilson; Second —Norma Smith; Voted affirmative and 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Norma Smith, Ed Sliney, Sr., Mary Butler and Tom Keogh, 2012 -27 A vote to accept the February and March 2012 warrants, the Estimated Budget Status to Date and the Treasurer's Report, all as presented. Motion —Frank Nilson; Second —Ed Sliney, Sr.; Vot" affirmative and 0 negative. Voting affirmative were Sonia WaIgreen, Frank Nilson, Norma Smith, Ed Sliney, Sr., Mary Butler and Tom Keogh. 2012 -28 A vote to use funds from the Gift Account to provide items for a gift basket for the annual Attleboro Area Volunteer Day. Motion —Mary Butler; Second —Norma Smith; Vote -7 affirmative and 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Norma Smith, Ed Sliney, Sr., Mary Butler, Tom Keogh and Donna Harrington. 2012 -29 A vote to use $200 from the Gift Account to pay an entertainer for the Spring Tea. Motion —Mary Butler; Second —Ed Sliney, Sr.; Vote -7 affirmative and 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Norma Smith, Ed Sliney, Sr., Mary Butler, Tom Keogh and Donna Harrington. 2012 -30 With all business being completed, a vote to adjourn the meeting at 4:27 PM. Motion —Donna Harrington; Second —Mary Butler; Vote -7 affirmative and 0 negative. Voting affirmative were Sonia Walgreen, Frank Nilson, Norma Smith, Ed Sliney, Sr., Mary Butler, Tom Keogh and Donna Harrington.