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HomeMy WebLinkAboutCOA Minutes 5/8/2012Mansfield Council on Aging Cl l`d L' Minutes to Board Meeting ri ; ` f 5 C' F ICE May 8, 2012 1�I2 CEP 13 A c� I 1A Present: Sonia Walgreen, Frank Nilson, Tom Keogh, Ed Sliney, Sr., Norma Slrirtll, E j Debra Surprenant and Gale Farrugia. Donna Harrington entered tt YiZ$etulgat i 3:37 PM. Call To Order: The meeting was called to order at 3:30 PM by Board Chair Sonia Walgreen. Minutes to the Meeting of April 10, 2012: The Board reviewed the Minutes to the Board Meeting of April 10, 2012. Frank Nilson offered a motion to accept the minutes to the Board Meeting of April 10, 2012 as presented. With a second from Norma Smith, the motion was passed by a unanimous vote. April Warrants, the Estimated Budget Status to Date and the Treasurer's Report: The Board reviewed the April Warrants and the Budget Status to Date. Gale informed the Board that the Budget looked good, and that we were finishing the year within the budget. She said that the expenses for Water and Sever were more than budgeted, but adjustments will be made. Mary Butler issued the Treasurer's Report. She informed the Board that the estimated balance in the Gift Account was $4,509.74. Norma Smith offered a motion to accept the April Warrants, the Estimated Budget Status To Date and the Treasurer's Report, all as presented. With a second from Frank Nilson, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Gale informed the Board that the file contained a thank you note from Frank and Lois, a letter from Betty Poirier thanking Gale and the COA for its help for the Senior Spectacular, and a thank you from the Attleboro Volunteer Appreciation Day for assistance from Darcia and the Mansfield COA. Director's Report: Senior Spectacular —Gale reported that the Senior Spectacular went very well. She said that there were over 1000 people who came to the event. She also said that the event was held in the North Attleboro Middle School, a much bigger facility which allowed for more seniors and more vendors. Mansfield Cable TV —Gale reported that she had been filmed for a 5 minute spot about the COA and senior issues. She said that she did not know if it had been aired. Exercise Instructor —Gale informed the Board that the Wednesday and Friday exercise instructor Kim Giannouloudis has resigned from her position to take a full time position at the gym where she teaches. She said that she is working on arranging Kim's replacement. Complaints From Seniors —Gale reported that she has received several complaints from seniors who use the GATRA van service regarding Bill's Taxi. She said that the complaints range from being left off the schedule to not being picked up on time. She said that she has met with Frank Gay about these issues. Triad Safety Program —Gale informed the Board that Triad held the annual Senior Safety Day. She said that the program was very successfully with over 70 people in attendance. She reported that Larry Crosman and Matt Souza did a program on scam prevention, Neal did a presentation and there was a brief explanation of the his Scan program through the Sheriffs Office with the coordinator set up to do scans for those who wanted them. She said that she and the Sheriff s Office are talking about doing a joint program for Mansfield children, possibly in conjunction with the Library. Pasta Dinner —Gale reported that Mansfield Triad will be holding the annual Pasta Dinner on Monday evening, September 24h. She said that this program will make the 10`h anniversary of Triad, and that Larry has proposed a program book. Friends BBO —Gale informed the Board that the Friends will be holding the annual summer celebration on Friday, August 10`h at 11:30 AM, and it is a hamburger or chicken and hot dog cookout. Budget for FY 2012 - 2013 —Gale informed the Board that the budget for the upcoming fiscal year will be very tight. She said that the Town Manager has asked all departments to be very frugal. Next Meeting —Gale informed the Board that the next meeting will be held on Tuesday, September 11a' at 3:30 PM. Assistant Director's Report: Statistics —Debi reported that there were 1,035 event registrations, 319 incoming telephone calls logged and 89.6 volunteer hours logged for the month of April 2012. Luncheon Programs —Debi reported that she has been busy working with menus and caterers for recent and upcoming programs. Nutrition Program —Debi informed the Board that the meals provided through Lindley continue to be of variable quality. Movie Pro am —Debi reported that there was a change of program for the last movie due to the delayed release of "The Artist." She said that she was able to show "Iron Lady," starring Meryl Streep as Margaret Thatcher. She said that all those in attendance loved the movie. She also reported that the final movie to be shown is "Moneyball," starring Brad Pitt. Old Business: Election of Officers —Donna Harrington moved to elect a slate of officers for FY 2012 -2013 as follows: Board Chair —Sonia Walgreen Board Vice Chair —Frank Nilson Board Treasurer —Mary Butler Board Secretary —Donna Harrington With a second to the motion from Norma Smith, the motion was passed by a unanimous vote. GATRA Vans —Gale informed the Board that the GATRA vehicles and drivers cars will now be kept at the old animal shelter on Fruit St. New Business: Status of Activities Coordinator Position —Gale reported that she has advertised Darcia's position, and she has 6 good applicants for the position. She said that she is setting up 4 interviews. Boston College —Gale informed the Board that the professor from Boston College has contacted her to further plan the focus group for her research. She said that the research concerns life transitions since retirement. She said that the focus group will meet with the professor in June, and there may be another session, dependent upon the results from the June group. Gale circulated the concept paper. There was a brief discussion about this project. BESI Report: Sonia Walgreen issued the BESI report. She began her report by reading out loud a letter fiom a council of human services providers. There was a discussion. Sonia reported that Nancy Munson indicated that she felt that BESI did need to coordinate better with the COA's. She also said that there was a program that she attended on boundaries for social workers. She reported that overall the workshop was not that pertinent to bringing together the COA's and BESI. There was a discussion about the struggles between BESI and the COA's. Norma Smith said that she felt that the COA does do a better job making seniors feel important. Questions and Answers: Tom Keogh asked Gale if most of the COA directors feel the same about BESI. Gale responded that most do, and that the struggles have been going on for years. Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the meeting at 4:15 PM. With a second from Frank Nilson, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2012 -31 A vote to accept the minutes to the Board Meeting of April 10, 2012, as presented. Motion —Frank Nilson; Second —Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Mary Butler, Frank Nilson, Norma Smith, Ed Sliney, Sr. and Tom Keogh. 2012 -32 A vote to accept the April Warrants, Estimated Budget Status to Date and the Treasurer's Report. Motion —Norma Smith; Second —Frank Nilson; Vote-6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Mary Butler, Frank Nilson, Norma Smith, Ed Sliney, Sr. and Tom Keogh. 2012 -33 A vote to elect a slate of officers for FY 2013 as follows: Board Chair —Sonia Walgreen Board Vice- Chair —Frank Nilson Board Treasurer —Mary Butler Board Secretary —Donna Harrington Motion —Donna Harrington; Second —Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Mary Butler, Frank Nilson, Norma Smith, Ed Sliney, Sr., Tom Keogh and Donna Harrington. 2012 -34 With all business being completed, a vote to adjourn the meeting at 4:15 PM. Motion —Donna Harrington; Second —Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Mary Butler, Frank Nilson, Norma Smith, Ed Sliney, Sr., Tom Keogh and Donna Harrington.