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HomeMy WebLinkAboutCOA Minutes 04/09/2013Mansfield Council On Aging Board of Directors r iCE Minutes to Meeting April 9, 2013 7' Present: Sonia Walgreen, Mary Butler, Tom Keogh, and Donna Harrington. entered the meeting at 3:43 PM. Excused were Norma Smith and Frank Nilson. Call To Order: The meeting was called to order at 3:35 PM by Board Chair Sonia Walgreen. Minutes to the Board Meeting of January 8, 2013: The Board members reviewed the Minutes to the meeting of January 8, 2013. Mary Butler offered a motion to accept the minutes to the Board Meeting of January 8, 2013 as presented. With a second from Donna Harrington, the motion to accept passed by a unanimous vote. January, February and March Warrants and Budget Status To Date: The Board members examined the Warrants from January, February and March, 2013, and the Estimated Budget Status To Date. Gale informed the Board that the Budget looked like it was right on schedule, and that there were no items of concern at this time. Mary Butler offered a motion to accept the Warrants from January, February and March, 2013, and the Estimated Budget Status To Date as presented. With a second from Donna Harrington, the motion was passed by a unanimous vote. Correspondence File: Gale explained that the Correspondence File contained a letter from Anna Wholley from the Mansfield Chapter of the Neighborhood Brigade. Gale explained the program, and there was a brief discussion. Gale informed the Board that she and Pam West met with Anna, and it was decided that Social Services and the COA would give clients and their families in need information about the program. Additional content in the Correspondence File included an announcement that Carole Falcone, Director of Mansfield Adult Day Health Center, will be retiring. Ed Sliney, Sr., entered the meeting at 3:43 PM. Treasurer's Report: Mary Butler informed the Board that the estimated balance of the Gift Account was $5,685.24. Tom Keogh offered a motion to accept the Treasurer's Report as presented. With a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. Director's Report: Police Chief —Gale reported that she attended the swearing in of the new Chief of Police on Monday, April 1st. She said that Chief Sellon also came into the end of the Triad meeting in March, and said that he was very committed to working with the COA on Triad programs. Massachusetts Elder Law Month —Gale informed the Board that May is Elder Law Month, and that the Massachusetts Bar Association is sponsoring free Elder Law workshops. She said that the COA will be hosting Mansfield Attorney Eric Shepherd on Monday, May 130' for "Taking Care of Your Future," a workshop for seniors about elder and estate law issues. Triad Senior Safe Day —Gale reported that Triad will be holding the annual Senior Safety Day on Friday, May 17`b. She said that Mary Louise Champagne, from Home Instead, Inc., and the Police and Fire Departments will be making presentations. Tax Assistance —Gale informed the Board that the AARP sponsored Income Tax Assistance has been completed. She said that the biggest change for this year is that the program was opened to non - elders who are income limited. New Library Director —Gale announced that a new Library Director has been hired to replace Janet Campbell. She said that Cathy Coyne, a Mansfield resident, will be taking over in two weeks. She also said that Ms. Coyne has worked for years in the Boston Public Libraries and comes with a lot of experience. Other —Gale reported that a Foxboro senior, who had been at bingo, fell in the parking lot the prior Thursday. She said that she sustained a very bad cut and needed 10 stitches. Gale additionally reported that she has placed Darcia Jensen back on the payroll and that she will be doing some clerical work and medical transportation. Assistance Director's Report: Statistics —Debi reported the statistics for March, 2013. She informed the Board that there were 894 program registrations, 314 incoming telephone calls logged and 70.9 volunteer hours logged for the month of March. Tax Work -Off Program —Debi informed the Board that she had updated the Tax Work - Off Program database. She said that quite a few participants have finished their hours. There was a discussion about the Tax Work -Off Program and the difficulty for all departments involved with this program in operating the program under the Federal requirements for taxation of income. Gale said that the participants receive about $680 in credits after the payroll taxes are taken from the total of $750 eamed. Movie Program — Debi reported that attendance at the movie program is still very good. She said that the March movie was postponed because of the weather. Other Projects —Debi informed the Board that she has been working with Rose on the annual Spring Tea, and has been designing the printed program for the event. She also said that she is working with the Friend's to arrange a caterer and entertainment for the annual Summer Party. Self- Improvement Workshops —Debi said that the fust scheduled workshop vas cancelled because of the weather, and the second was held in March, and was well attended. She said that Stacey Hiltner did a workshop on the use of color for physical enhancement, and the next one is scheduled for May and is on setting and achieving "bucket list" goals. Old Business: Baskets of Flowers —Gale requested that the Board allow the purchase of two gift baskets of flowers —one for the Attleboro Area Volunteer Appreciation Day in April and the other for the COA annual Volunteer Appreciation Day in May —both to be used as door prize raffles. Mary Butler offered a motion to approve the purchase of two gift baskets of flowers for door prize raffles, one for the Attleboro Area Volunteer Appreciation Day, and the other to be used for the COA annual Volunteer Appreciation Day, with funds from the Gift Account. With a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. Nutrition Site Assessment —Gale informed the Board that BESI Nutrition performed an unannounced site assessment. She said that a few deficiencies were found, including the condition of the butcher block table, the tidiness of the cabinetry and drawers, and the rotation of the cans of the emergency food supplies. New Business: Election of Officers —Donna Harrington offered a motion to retain the same officers for FY2014 —Sonia Walgreen, Chair; Frank Nilson, Vice Chair; Mary Butler, Treasurer; Donna Harrington, Secretary. With a second from Tom Keogh, the motion was passed by a unanimous vote. BESI Report: Sonia Walgreen issued the BESI Report. She said that after much discussion, BESI has offered a 1 year contract extension to Lindley. She said that the reason for this lies in the fact that most of the staff in Nutrition is new and it would be too overwhelming for them to be engaging in a bid process and contract negotiation in their first months on the job. She also reported that the Board meetings have centered around setting, understanding and achieving the goals of being a board member. Questions and Answers: Donna Harrington asked Gale about the meeting for the over 55 lottery at the Spring Street Mill Apartments. Gale informed the Board that the information meeting was held the prior week, and that the lottery for affordable apartments will be held the first week of May. There was a short discussion about the process, 40B's and what affordability means. Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the meeting at 4:20 PM. With a second from Mary Butler, the motion was approved by a unanimous vote. VOTE SUMMARY 2013 -17 A vote to accept the Minutes to the Board Meeting of January 8, 2013, as presented. Motion —Mary Butler; Second —Donna Harrington; Vote -4 affirmative, 0 negative. Voting affirmative were Mary Butler, Sonia Walgreen Tom Keogh and Donna Harrington.