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HomeMy WebLinkAboutCOA Minutes 05/14/2013Mansfield Council On Aging Board of Directors Minutes to Meeting May 14, 2013 IV E D OrFICE 2013 `;(I' I l A C: 15 Present: Sonia Walgreen, Tom Keogh, Mary Butler, Frank Nilson; Norma Smith Debra Surprenant and Gale Fanugia. i I Call To Order: Sonia Walgreen, Board Chair, called the meeting to order at 3:30 PM. Minutes to the Board Meeting of April 9, 2013: The Board revie -,ved the minutes to the Board Meeting of April_ % 2013. Frank Nilson offered a motion to accept the Minutes to the Board Meeting of April 9, 2013, as presented. With a second from Mary Butler, the motion was passed by a unanimous vote. Warrants from April, 2013, Estimated Budget Status to Date and the Treasurer's Report: Gale presented the April Warrants and the Estimated Budget Status to Date. Gale informed the Board that the budget status looked very good. Mary Butler issued the Treasurer's Report. She informed the Board that the balance in the Gift Account stood at an estimated $5,885.24. Norma Smith offered a motion to accept the Warrants from April, 2013, the Estimated Budget Status to Date and the Treasurer's Report, all as presented. With a second from Tom Keogh, the motion v«s passed by a unanimous vote. Correspondence File: Gale informed the Board that the Correspondence File contained all of the citations received from the Attleboro Area Volunteer Appreciation Day, and a copy of a memo circulated by citizens concerning reasons to attend the Town Meeting. Director's Report: Triad Safety Day —Gale informed the Board that the Triad Senior Safety Day is scheduled for Friday, May 17th at 1;:30 AM. She said that Mary Louise. Champagne from Home Instead will be presenting a program on recognizing and protecting one's self from scams. She also said that Mansfield Cable Access will be taping the program; and that Bernice Bourne did a PSA about Senior Safety Day at the Mansfield Cable. She reported that there will be information booths, and Tom Keogh will be staffing an information booth representing Stop & Shop Pharmacy. Summer Schedule —Gale informed the Board that the summer schedule usually allows for down -time for staff, and that most social programs are on hiatus. She said that the only planned event is the Friends' Summer barbeque, which';All be held on Friday, August 91h, with Pig Pickin' as the caterer and DJ Steve Bishop as the entertainment. FY 2012 -2013 Budget —Gale reported that the end of the budget year is just around the comer, and that she feels that the budget is closing on a very good note. Donation —Gale reported that the outgoing Police Chief O'Neil gave a $ 100 donation to Mansfield Triad to purchase solar lights to be used to sell at the Safety Day. She said that the check was issued to the COA, but it was meant for Triad. Formula Funding —Gale informed the Board that summer is usually the time period during which the state begins its deliberation regarding the amount per senior in funding given to COA's. She said that MCOA is lobbying for an increase to $8 per senior, and if that is the case, she said that the amount coming to Mansfield COA would be $23,896, based upon 2,987 seniors. Last Meeting —Gale reminded the Board members that this would be the final meeting of the fiscal year, unless urgent business required the Board to meet. She said that the next regularly scheduled meeting will be Tuesday, September 10th, 2013, -at 3:30 PM. Assistant Director's Report: Statistics —Debi reported that there were 1148 program registrations for the month of April, 375 incoming telephone calls and 183.05 volunteer hours logged. Medical Transportation —Debi informed the Board that the demand for medical transportation has dramatically increased, and that there have been 6 requests so far for the month of May. Tax Work -Off Program —Debi reported that the Tax Work - Off Program is coming to a close for the fiscal year, and that 20 people have finished their hours, 28 are enrolled and 7 are working on completing their hours. Movie Program —Debi said that the movie program has been going well. She said that there were 20 people who attended the May movie. Other—Debi reported that she has been working with events planning, entertainr -rent, menus, and print media. Old Business: Budget Final Amounts —Gale informed the Beard that she was able to increase the FY 2014 budget by an additional $2,500. Multi - Purpose Room —Gale reported that the renovations to the Multi- purpose Room are completed and that the room is freshly painted and the molding has been installed. She also said that the columns will be fixed next year and other building renovations are planned. She said that Doug Annino is an architect and that he is helping Mike with the projects. There was a discussion about the carpeting in the building, and the kitchen and back storage area. New Business: sATRA Medical Transportation —Gale reported that she and Debi met with Matt Sousa from Bill's Taxi and Joanne LaFarrara from GATRA about a trial program to accommodate the medical transportation needs of our seniors. She explained that the pilot program will transport seniors to Foxboro and Plainville on Mondays and Wednesdays, to Attleboro on Tuesdays and Thursdays and to Norwood on Fridays for a 10:00 AM departure and a 2:00 PM return. She said that this program begins July 1. There was a long discussion about special needs medical transportation. BESI Board Meeting Updates: Sonia Walgreen issued the BESI report. She said that there was a discussion at the Board Meeting about the lack of participation by the younger BESI staff members in the agency retirement plan. She also said that there was a survey that went out to Board members about how well they were being instructed about the BESI operations in order to be good fiduciary managers. Sonia reported that there are a significant number of seniors enrolled in MassHealth, and that there is an effort to place them into coordinated care programs (SCO's). Additionally, she reported that there was an explanation about the Community First Program, an effort to transition seniors in nursing homes back into community settings with social workers and nursing staff as supports. Other: Gale informed the Board that the COA hosted Mansfield Attorney Eric Shepherd as part of the Massachusetts Bar Association Senior Law Day. She said that the free workshop on elder law issues was very well attended (27 people) and that it was very interesting. Questions and Answers —None. Adjournment: With all business being completed, Norma Smith offered a motion -to adjourn at 4:31 PM. With a second from Mary Butler, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2013 -22 A vote to accept the minutes to the Board Meeting of April 9, 2013, as -presented. Motion —Frank Nilson; Second —Mary Butler; Vote -5 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith, Frank Nilson and Mary Butler. 2013 -23 A vote to accept the Warrants from April, 2013, the Estimated Budget Status to Bate and the Treasurer's Report, all as presented. Motion —Norma Smith; Second —Tom Keogh; Vote -5 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith, Frank Nilson and Mary Butler. 2013 -24 With all business being completed, a vote to adjourn the meeting at 4:31 PM. Motion —Norma Smith; Second —Marge Butler; Vote -5 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith, Frank Nilson and Mary Butler.