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HomeMy WebLinkAboutCOA Minutes 10/8/2013Mansfield .Council On Aging Board of Directors Minutes to Meeting October 8, 2013 Present: Frank Nilson, Mary Hourigan, Norma Smith, Ed Sliney, Sr., Donna Harrington,' Tom Keogh, Debra Surprenant and Gale Farrugia, Call To Order. The meeting was called to order by Vice Chair Frank Nilson at 3:30 PM. Correspondence File: The Correspondence File was circulated. Minutes to the Board Meeting of September 10, 2013, Treasurer's Report, Warrants for the month of September, 2013, and Estimated Budget Status to Date: Gale issued the Treasurer's Report. She informed the Board that the estimated balance in the Gift Account was $7,552.00. The Board examined the Warrants from September, 2013, the Budget Status to Date and the Minutes to the Board Meeting from September 10, 2013. Donna Harrington offered a motion to accept the Minutes to the-Board Meeting of September I0, 2013, the Treasurer's Report, the Warrants for September 2013 and the Estimated Budget Status to Date, all as presented. With-a second from Ed Sliney, Sr., the motion was passed by a unanimous vote. Dir'ector's Report: Triad Pasta Dinner —Gale informed the Board that the Triad Pasta Dinner was very successful and that the entertainment was very well received. She said that all of the proceeds raised are deposited into the Mansfield Triad account through the Sheriff's Office. Mansfield Electric Department Luncheon —Gale reported that the Mansfield Electric Department Luncheon will be held on Friday, October 250i. She said that the program is full. Presentation on Monday —Gale reported that a representative from MakoPlasty, a company manufacturing robotic surgery equipment, held a presentation on Monday, October 7h, about joint replacement and resurfacing using robotic surgery for knees and hips. She said that it was very interesting, and that Mansfield Cable taped the program for public showing on cable. She added that Mansfield Cable also taped the Statue of Liberty presentation in September. Fuel Assistance --Gale informed the Board that the Fuel Assistance season is here and that the program begins on November I". She said that she is in the process of hiring a new Fuel Assistance Coordinator. Medicare Open Enrollment —Gale reported that the Outreach Staff is very busy with Medicare Open Enrollment. Flu Shots —Gale said that there has been very little information about public flu immunization clinics. She said that she has not yet been informed if there is a public flu clinic. MCOA Conference —Gale reported that the MCOA annual conference was not as good as usual. She said that NCOA and MCOA merged, and there were participants from all over the country at the conference. She said that there were quite a few people there, and the workshops were not as informative as she was expecting. Friends Holiday Fair —Gale informed the Board that the Quilting, Knitting and Crafting group has made a lot of items for the annual Friends Fair, which will be held on Saturday, November 16`h from 9:00 AM to 2:00 PM. Prescription Drug Take Back —Gale announced that the Mansfield Police Department will participate in the annual DEA prescription drug take back on Saturday, October 26b. She said that the Police will also visit the senior housing developments to collect unused prescription medications. Tax Work -Off Program —There was a long discussion about the Tax Work -Off Program and Federal tax reporting requirements and how to accomplish the compensation due to each participant through payroll. Frank Nilson asked for a motion to accept the Director's Report. Marry Hourigan offered a motion to accept the Director's Report as presented. With a second from Norma Smith, the Director's Report was accepted by a unanimous vote. Assistant Director's Report: Statistics —Debi reported the statistics for September 2013. She said that there were 1053 event registrations, which included the Pasta Dinner, 346 incoming telephone calls logged and 116.05 volunteer hours logged. Tax Work -Off- Debi reported that she updated the database for the Tax Work -Off Program, and she said that there are already two - people .vho are close to finishing their hours. Medical -Escort—Debi unformed -the Board that the requests for medical transportation have increased. She said that the 00A.-and GATRA Med Wheels Program-provided 8 -round trips in September, and have already provided 7 so far in October. Meals Program —Debi informed the Board that there continue to be issues with food quality and quantity with Lindley. She also said that there was a serious issue with cold food that was delivered too warm. There was a discussion about the food safety issues. Frank Nilson asked for a motion to accept the Assistant Director's Report. Tom Keogh offered a motion to accept the Assistant Director's Report as presented. With a second from Norma Smith, the Assistant Director's Report was accepted by a vote of 5 affirmative and i negative. Old-Business: Volunteer Desk —Gale offered a follow -up report about a Mansfield resident who had complained to Mary about asking for services and not being contacted after the initial request. Gela informed the Board that, after an investigation, the volunteer left a note for Louise Baroncelli to call the person to schedule a Computer instruction appointment. She said that Louise did call twice and could not reach her. State Conflict of Interest Training---Gale informed the Board that Frank Nilson, Ed Sliney, Sr., and Mary Hourigan were due to take the state Conflict of Interest training. Mary said that she had already completed hers and would give Gale a copy of the certificate of completion. Leaf Raking Program —Donna Harrington issued an update for the Leaf Raking Program. She said that everything is going well, and that all the landscapers are on board. She said that the new School Resource Officer has been involved since the beginning. She said that the date is November l lo', with no rain date. New Business: Intergenerational Programs --Gale reported that the Jordan Jackson School administration and teachers have put together an intergenerational program offered to Mansfield seniors through the Council on Aging. She said that the first will be held on November 19`h at the COA and is a Salute to Veterans, and there is a program set for January 16`s at Jordan Jackson and transportation will be provided to seniors who wish to attend. New HR Person —Gale announced that the Town has hired a new Human Resources Director, Mark Wilson. She said that she has been working with Mark to hire the new Fuel Assistance Coordinator. There was a discussion about the new position and how it will impact hiring procedures. GIS Program and the COA- -Gale informed the Board that she has been working with Fire Chief Neal Boldrighini and Xia Jin, GIS Director, to collaborate on digitizing our records. She said that, while this is in the planning stages, she feels that we need to decide what to incorporate into the databases. Other -There was a short discussion about popular scams and how easy it is to become a victim. BESI Update: None. Questions and Amswers: There was a short discussion about the Senior Christmas Gift Basket Program through Westside. Mary Hourigan informed the Board that Carol Dunn, who initiated the program many years ago, would be handing the program over to a friend to coordinate. Adjournment: With all business being completed, a motion to adjourn the meeting was offered byNorma Smith. With a second from Donna Harrington, the meeting was adjourned at 4:31 PM by a unanimous vote. V"1 1M .YJulu_m 2014 -4 A vote to accept the Treasurer's Report, the Minutes from the Board Meeting of September 10, 2013, the September Warrants and the Budget Status to Date, all as presented. Motion —Donna Harrington; Second —Ed Sliney, Sr.; Vote-6 affirmative, 0 negative. Voting affirmative were Frank Nilson, Ed Sliney, Sr., Norma Smith, Tom Keogh, Donna Harrington and Mary Hourigan. 2014 -5 A vote to accept the Director's Report, as presented. Motion —Mary Hourigan; Second —Norma Smith; Vote-6 affirmative, 0 negative. Voting affirmative were Frank Nilson, Ed Sliney, Sr., Norma Smith, Tom Keogh, Donna Harrington and Mary Hourigan_ 2014 -6 A vote to accept the Assistant Director's Report, as presented. Motion —Tom Keogh; Second —Norma Smith; Vote -5 affirmative, 1 negative. Voting affirmative were Frank Nilson, Ed Sliney, Sr., Norma Smith, Tom Keogh and Mary Hourigan. Voting negative was Donna Harrington. 2014 -7 With all business being completed, a vote to adjourn the meeting. Motion —Norma Smith; Second —Donna Harrington; Vote -6 affirmative, 0 negative. Voting affirmative were Frank Nilson, Ed Sliney, Sr., Norma Smith, Tom Keogh, Donna Harrington and Mary Hourigan.