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HomeMy WebLinkAboutCOA Minutes 12/10/2013MANSFILED COUNCIL ON AGING Board of Directors Minutes to Meeting December 10, 2013 Present: Sonia Walgreen, Donna Harrington, Tom Keogh, Norma Smith, Mary Hourigan, Neal Boldrighini, Debra Surprenant and Gale Farrugia. Call to Order: The meeting was called to order at 3:30 PM by Board Chair Sonia Walgreen. Minutes to the Meeting of November 12, 2013: The Board reviewed the Minutes from the Meeting of December 10, 2013. Donna Harrington offered a motion to accept the Minutes to the Board Meeting of December 10, 2013, as presented. With a second from Norma Smith, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Estimated - Budget Status to Date, Warrants from November and the Treasurer's Report: Gale presented the Estimated Budget Status to Date and the Warrants from November 2013. She also issued the Treasurer's Report. She informed the Board that the estimated balance in the Gift Account was $6,260.24. Norma Smith offered a motion to accept the Estimated Budget Status to Date, the November Warrants and the Treasurers Report, all as presented. With a second from Tom Keogh, the motion was passed bya unanimous vote. Director's Report: FY 2015 Budget —Gale informed the Board that the FY 2015 Budget was completed and submitted. She said that -most of the approximate $12,000 in increases was due to salaries and contracted items. Friends' Fair —Gale reported that the Friends' Fair made close to $4,000.00. She said that there were great items for sale and that there was a crowd waiting in the lobby for the fair to open. Donna Harrington asked what made this year different, and Gale responded that the advertising was better and the items for sale were quality. There was a brief discussion about the fair and how it is evolving. January Lunch Bunch —Gale reported that the food cost of the January Lunch Bunch will be underwritten by Mansfield resident Attorney Eric Shepard. Frank Nilson —Gale issued an update on Frank Nilson. She informed the Board that he was home and Lois was finding it very difficult to care for him with his multiple problems. She said that Linda Adams has been working with Lois and has given her resources for at home care. Gale also added that she had spoken with Lois about his reapplication for his Board seat. She said that Lois did speak with Frank and he was interested in submitting the paperwork, which Lois did submit for him. New Copier —Gale informed the Board that the copier lease was ended and that she is replacing the copier that we have with a new one. Assistant Director's Report: Statistics —Debi informed the Board that there were 927 event registrations for the month of November, 2013, and that there were 152.5 volunteer hours and 366 incoming telephone calls logged. Tax Work- Off —Debi reported that there were 4 Tax Work -Off participants who had finished their hours, and that there were 2 nearly completed. She also said that the funds expended so far are $8,610.00. Medical Transportation —Debi reported that the medical transportation program has been busy. She said that the COA and Med- wheels provided 6 round trip long distance rides in November and that 6 have been scheduled so far for December. Old Business: Plaque —There was a discussion about the proposal to have a plaque specifically to honor Board members who have served 20 years or longer. The Board further discussed the type of plaque and where to purchase it. Mary Hourigan offered a motion to order the plaque from Graphic Awards in Norton and to spend up to $150.00 using funds from the Gift Account. With a second from Tom Keogh, the motion was passed by a unanimous vote. Sonia Walgreen thanked both Mary Hourigan and Donna Harrington for suggesting this type of recognition. Mansfield Cares Program —Neal Boldrighini presented the information about a new Fire Department program in conjunction with the Council On Aging — Mansfield Cares. He explained that community services will be expected to perform at a higher level of response, and he is preparing for the future with being on the cutting edge with this program. Neal informed the Board that this program is meant to be a home safety program targeted to senior households. He said that it is for identifying tripping, electrical, safety and cleaning hazards, and is voluntary. There was a lengthy discussion about the program, and Neal emphasized that this program would be most successful when done in conjunction with the Outreach Department. Gale talked with the Board about the flyer going out in the January newsletter at the end of the month, with-hopes that the program will begin slowly after the holidays. Neal said that Marc Goyette and-Don Tebeau would be the likely staff to make the home visits with the COA staff, and they would be allocating about % hour per visit. New Business: Gift Account Fund Transfer —Norma Smith offered a motion to transfer $375.00 from the Gift Account to the Friends Fuel Assistance Fund. With a second from Mary Hourigan, the motion was passed by a unanimous vote. BESI Board Meeting Updates: None. Questions and Answers: Mary announced that the Handchime group would be having an open house on Thursday, December 12`h at 9:30 AM. Adjournment. With all business being completed, Tom Keogh offered a motion to adjourn the meeting at 4:30 PM. With a second from Norma Smith, the motion was passed by a unanimous vote. VOTE SUMMARY 2014 -11 A vote to accept the Minutes to the Board Meeting of November 12, 2013, as presented. Motion —Donna Harrington; Second —Norma Smith; Vote -5 affirmative, 0 negative. Voting affirmative were Donna Harrington, Sonia Walgreen, Mary Hourigan, Norma Smith and Tom Keogh. 2014 -12 A vote to accept the Estimated Budget Status to Date, the November Warrants and the Treasurer's Report, all as presented. Motion —Norma Smith; Second —Tom Keogh; Vote -5 affirmative, 0 negative. Voting affirmative were Donna Harrington, Sonia Walgreen, Mary Hourigan, Norma Smith and Tom Keogh. 2014 -13 A vote to authorize the purchase of a plaque from Grapic Awards, Norton, for up to $150.00 using funds from the Gift Account for the purpose of honoring Board members who have served for 20 years or longer. Motion —Mary Hourigan; Second —Tom Keogh; Vote —S affirmative, 0 negative. Voting affirmative were Donna Harrington, Sonia Walgreen, Mary Hourigan, Norma Smith and Tom Keogh. 2014 -14 A vote to transfer $375.00 -from the Gift Account to the Friends Fuel Assistance Fund. Motion —Norma Smith; Second —Mary Hourigan; Vote -5 affirmative, 0 negative. Voting affirmative were Donna Harrington, Sonia Walgreen, Mary Hourigan, Norma Smith and Tom Keogh. 2014 -15 With all business being completed, a vote to adjourn the meeting at 430 PM. Motion —Tom Keogh; Second —Norma Smith; Vote —S affirmative, 0 negative. Voting affirmative were Donna Harrington, Sonia Walgreen, Mary Hourigan, Norma Smith and Tom Keogh.