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HomeMy WebLinkAboutCOA Minutes 01/14/2014Mansfield Council on Aging Board of Directors Minutes to Meeting January 14, 2014 a� Present: Tom Keogh, Sonia Walgreen, Norma Smith, Mary Hourigan, Debra Surprenant, Gale Farrugia and guest Joan Hoey. Excused were Ed Sliney, Sr., and Donna Harrington' Call To Order: The meeting was called to order by Board Chair Sonia Walgreen at 3:30 PM. Minutes to the Board Meeting of December 10, 2013: The Board reviewed the minutes to the Board Meeting of December 10, 2013. Norma Smith offered a motion to accept the Minutes to the Board Meeting of December 10, 2013, as presented. With a second from Tom Keogh, the motion was passed by a unanimous vote. December Warrants, Estimated.Budget Status to Date and the Treasurer's Report: The Board reviewed the December Warrants and the Estimated Budget Status to Date. Gale said that there was nothing to report out of the ordinary for the budget and that expenses were right on track. Gale issued the Treasurer's Report. She informed the Board that the estimated balance in the Gift Account was $8,130.61. She said the actual balance is lower because funds were transferred to the Friends' Fuel Assistance Fund after a vote from the December meeting. Mary Hourigan offered a motion to accept the December Warrants, the Estimated Budget Status to Date and the Treasurers Report, all as presented. With a second from Tom Keogh, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Directors Report: Budget Meeting —Gale said that she attended the budget meeting with the Town Manager and the financial staff. She reported that there was very little discussion about the budget, and much of the meeting focus was about the structure of the Tax Work -Off Program. There was a discussion about the program start date changing from July to January. Gale explained the history of the program, the staff assigned to work within it and the IRS issues. Sick Leave —Gale informed the Board that she would be out on sick leave for a knee replacement and a recovery and rehabilitation period. She said that her surgery is scheduled for January 24th. She said that she was in the process of teaching Debi the technical aspects of the administrative operations, and she is hoping to be back within a short period of time. She said that her doctor has said that the rehabilitation period can be up to 3 months. Senator Jim Timilty —Gale reported that Senator Timilty will be holding office hours at the COA on Monday, February 10`h from 9:30 AM to 10:30 AM. AARP Tax Assistance —Gale informed the Board that AARP Tax Preparation will be available for seniors starting on Monday, February 3`d. She said that there are 3 preparers this year. Lunch Bunch —Gale said that the January Lunch Bunch, the annual birthday party, was held on Friday, January 10th, and was a pizza party sponsored by Atty. Eric Shepherd. She reported that Atty. Shepherd paid for the lunch, and he attended the program and sat with the seniors. She said that he was the attorney who held the workshop at the COA through the Mass. Bar Association on Elder Law Day. Triad Meeting — Gale informed the Board that Triad will host a speaker on Wednesday, February 26th. She said that the Bristol County Register of Probate Gina DeRossi will be speaking about issues of estates and probate. New Treasurer —Gale announced that Town Treasurer Roxanne Donovan will be leaving her position and has accepted a position with Bristol County Retirement. She said that ( the new Treasurer has been hired, Jackeline Boudreau from Norton, and will be starting in about a month. Ada Milliken —Gale informed the Board that she had been notified that Ada Milliken passed away, and is awaiting information about the funeral arrangements. Samsonite —Gale reported that Samsonite has donated $2000 to the Fuel Assistance Fund for seniors. Assistant Director's Report: Statistics —Debi reported that there were 429 incoming telephone called logged, 785 event registrations and 153 incoming telephone calls logged for the month of December 2013. Tax Work -Off Program —Debi reported that there were 6 Tax Work -Off Program participants who have finished their hours, 2 were nearly finished, and the total credits to date are $9,954.00. Medical Escort—Debi informed the Board that 5 seniors were provided with long distance transportation during the month of December and that 3 have made reservations so far in January. Movie Program —Debi reported that there were 14 people who attended the last movie, The Great Gatsby. There was a discussion about the sound quality and Debi said that she would try to use speakers hooked up to the television for a clearer sound. Old Business: GATRA Transportation —Gale informed the Board about an issue that has arisen with the use of the GATRA vans for transportation other than Dial -A -Ride. She said that a driver wrote a letter of complaint to the Town Manager and he forwarded the e-mail to both Gale and Frank Gay. Gale also said that she had a follow -up discussion with Frank Gay about the seniors being transported in smaller vehicles other than the GATRA vans and the GATRA vans being used for transportation for private contracts. Frank informed Gale that he would meet with representatives from Bill's Taxi to correct the issue. Gale said that she would report back to the Board when she receives the details of the meeting. Plaque —Gale reported that Frank Nilson had served on the Board for 21 years, and asked that his name be added to the new plaque honoring Board members who have served for 20 or more years. Mary Hourigan offered a motion to add Frank Nilson's name and dates of his service to the plaque honoring Board members who have served for 20 or more years. With a second from Norma Smith, the motion was passed by a unanimous vote. New Business: Board Vacancy —Gale noted that the Board position held by Frank Nilson is now vacant due to his passing. Donation In Memory of Frank Nilson —Sonia Walgreen led a discussion about the Board making a donation in memory of Frank Nilson. There was a discussion about the family's wishes. Mary Hourigan offered a motion that a donation of $100 be made in Frank Nilson's memory to the Mansfield Fire Department's Student Awareness for Fire Education Program, and those funds be collected from Board members personally. With a second from Norma Smith, the motion was passed by a unanimous vote. BESI Board Meeting Updates: Sonia Walgreen issued the BESI Board Meeting Update. She said that BESI Executive Director Nancy Munson, at the last Board Meeting, outlined 5 goals that the agency identified to concentrate over the next 3 years. Sonia said that the meeting was very full of information and very interesting, and she talked about the areas to be targeted for measurable evaluation. Questions and Answers: None. Adjournment: With all business being completed, Mary Hourigan offered a motion to adjourn the meeting at 4:49 PM. With a second from Tom Keogh, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2014 -16 A vote to accept the Minutes to the Board Meeting of December 10, 2013, as presented. Motion —Norma Smith; Second —Tom Keogh; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith and Mary Hourigan. 2014 -17 A vote to accept the December 2013 Warrants, the Estimated Budget Status to Date and the Treasurer's Report, all as presented. Motion —Mary Hourigan; Second —Tom Keogh; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith and Mary Hourigan. 2014 -18 A vote to add Frank Nilson's name and dates of service to the plaque honoring Board members who have served for 20 or more years. Motion —Mary Hourigan; Second —Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith and Mary Hourigan. 2014 -19 A vote to make a donation to the Mansfield Fire Department's Student Awareness for Fire Education Program in memory of Frank Nilson, using personal funds collected from Board members. Motion —Mary Hourigan; Second —Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith and Mary Hourigan. 2014 -20 With all business being completed, a vote to adjourn the meeting at 4:49 PM. Motion —Mary Hourigan; Second —Tom Keogh; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith and Mary Hourigan.