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HomeMy WebLinkAboutCOA Minutes 03/11/2014Mansfield Council On Aging = , Board of Directors -F ICE Minutes to Meeting 0 13 March 11, 2014 Present: Sonia Walgreen, Tom Keogh, Mary Hourigan, Joan Hoey, Debra Surprenant.and Gale Fdrrugia. Call to Order: The meeting was called to order by Board Chair Sonia Walgreen at 3:30 PM. Minutes to the Meeting of February 11, 2014: The Board reviewed the Minutes to the Board Meeting of February 11, 2014. Mary Hourigan offered a motion to accept the Minutes to the Board Meeting of February 11, 2014, as presented. With a second from Tom Keogh, the motion was accepted by a unanimous vote. Estimated Budget Status to Date, February Warrants and the Treasurer's Report: Gale presented the Estimated Budget Status to Date and the February Warrants. Gale also issued the Treasurer's Report. She informed the Board that the approximate balance in the Gift Account was an estimated $8,130.61. Tom Keogh offered a motion to accept the Estimated Budget Status to Date, the February Warrants and the Treasurer's Report, all as presented. With a second from Joan Hoey, the motion was accepted by a unanimous vote. Correspondence File: The Correspondence File was circulated. Gale reported that there were a few thank -you notes in the file. Director's Report: Plaque —Gale led a discussion about the placement for the plaque honoring Board members who have served 20 years or longer. It was decided that the plaque would be placed on the wall in the lunch room, and that Lois Nilson and Mary Butler would be invited to attend the Board Meeting for an official unveiling on Tuesday, May 13'h at 4:30 PM. Meals Delivery Driver —Gale informed the Board that the Meals Delivery Driver will be leaving her position at the end of March and she is in the process of hiring a replacement. There was a discussion about the process and the timeline for hiring the new Meals Delivery Driver. Cleaning —Gale also reported that the carpets in the COA would be cleaned over the following weekend. There was a discussion about the building and ongoing projects. Assistant Director's Report: Statistics —Debi reported that there were 717 event registrations, 354 incoming telephone calls logged and 128.75 volunteer hours logged for the month of February. Medical Escort Program —Debi reported that the Medical Escort requests were significantly decreased. She said that there were 3 round trips in February, and 3 requests for March. Gina DeRossi —Debi informed the Board that Bristol County Register of Probate Gina DeRossi came to the COA to speak at an open Triad forum. She said that there were 17 people who attended. Nutrition Program —Debi also informed the Board that a new Nutritionist has been hired by BEST, and she has been doing the trainings, and will be visiting the COA in the near future. Debi said that the site census has decreased, but the Home Delivered Meals program has increased in size. Program with Willow Crossing —Debi led a discussion about the Valentine's Lunch Bunch with Willow Crossing. She said that, while it was nice to work on a project together, it was embarrassing for Rose to have not enough food. She said that the entre and bread were provided by Willow Crossings, and there was not enough to serve what Rose would have given as portions. She said that the decision has been made that the food for our events will be provided by us to have better control over the quantity. Relay For Life —Debi reported that she received and e-mail from one of the coordinators from the Relay For Life asking about quilt donations from our quilting class. Debi said that she gave the person's contact information to Rose, and Rose followed immediately, and the quilting class has agreed to donate to this years Relay For Life. Bingo Issue —Debi and Gale informed the Board that there have been seniors complaining about the lack of Bingo, due to Bernice Bourne being ill. There was a discussion about the complaints, and that the Friends and the COA have been actively been looking for someone to take over the Bingo program until Bernice returns from her rehabilitation. Friends —Debi reported that the Friends of the Drop in Center is in flux due to the President, Bernice Bourne, being ill, and the Treasurer, Fran Porter, being ill. She said that others are stepping up to keep the organization running until the situation is resolved. Old Business: Donation —Ada Milliken —The discussion was tabled until the April meeting when a quorum would be present. Ed Sliney— Update —Gale informed the Board that Ed Sliney will be released from rehab soon. Gale Farrugia— Update —Gale informed the Board that she is very happy to be back part time, and that she will return to a full time the following week. There was a discussion about her surgery and recovery. New Business: Annual Town Meeting —Debi reported that Annual Town Meeting has been set for Tuesday, May 6th at 7:00 PM. BESI Board Meeting and Updates: None. Questions and Answers: None. Adjournment: With all business being completed, Tom Keogh offered a motion to adjourn the meeting at 4:51 PM. With a second from Joan Hoey, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2014 -26 A vote to accept the Minutes to Board Meeting of February 11, 2014, as presented. Motion —Mary Hourigan; Second —Tom Keogh; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Mary Hourigan and Joan Hoey. 2014 -27 A vote to accept the Estimated Budget Status to Date, the February Warrants and the Treasurer's Report, all as presented. Motion —Tom Keogh; Second —Joan Hoey; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Mary Hourigan and Joan Hoey. 2014 -28 With all business being completed, a vote to adjourn the meeting at 4:51 PM. Motion —Tom Keogh; Second —Joan Hoey; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Mary Hourigan and Joan Hoey.