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HomeMy WebLinkAboutCOA Minutes 04/08/2014Mansfield Council On Aging Board of Directors Minutes to Meeting April 8, 2014 OFFICE 1014 MMi - -2 A, 9: 15 Present: Sonia Walgreen, Tom Keogh, Norma Smith, Joan Hoey, Donna Harrington, D"ra Surpte' oi;.f and Gale Farrugia. Excused were Ed Sliney, Sr., and Mary Hourigan. Call To Order: Board Chair Sonia Walgreen called the meeting to order at 3:32 PM. Minutes to the Board Meeting of March 11, 2014: The Board examined the minutes to the Board Meeting of March 11, 2014. It was noted that the minutes read that Mary Butler was present at the meeting, and that the minutes should be corrected to reflect that Mary Hourigan was present at the meeting and not Mary Butler. Norma Smith offered a motion to accept the Minutes to the Board Meeting of March 11, 2014, with the correction " Hourigan" for "Butler." With a second from Donna Harrington, the motion was passed by a unanimous vote. Treasurer's Report, March Warrants, Estimated Budget Status to Date: Gale issued the Treasurer's Report. She informed the Board that the estimated balance in the Gift Account stood at $8,256.61. The Board examined the March Warrants and the Estimated Budget Status to Date. Gale reported that everything looked as it should. Tom Keogh offered a motion to accept the Treasurer's Report, the March Warrants and the Estimated Budget to Date, all as presented. With a second from Joan Hoey, the motion was passed by a unanimous vote. Correspondence: The Correspondence File was circulated. Gale said that it contained a thank you card from Ed Sliney, Sr., and some Mansfield statistics from the Gerontology Institute at UMass. Director's Report: Upcoming Events —Gale informed the Board that the next few months at the COA will be very busy. She said that the annual Spring Tea will be held on Friday, April 11`h at 11:30 AM and the following week the COA will host a Town Manager Coffee on Thursday, April 17th at 10:00 AM. She said that May programs are the annual Volunteer Appreciation Brunch on Friday, May 2nd at 10:00 AM, the annual Triad Senior Safety Day on Friday, May 16th at 11:30 AM and the Rotary Lunch on Tuesday, May 20th at 12:00 PM. New Programs —Gale reported that the COA will be starting a new Line Dancing class on Thursday, April 10th as a trial. She said that the program will be held twice a month. She also informed the Board that Mansfield Attorney Eric Shepherd will be holding another presentation about elder law issues during Elder Law Month on Monday, May 19th from 9:00 to 10 :30 AM. She also said that she had been approached by an outreach worker at the Better Business Bureau about doing a program. Gale said that she has scheduled a presentation with the BBB for Tuesday, June 24th at 1:00 PM. Gale said that she felt that the program looked very interesting —an explanation of the BBB, what they do and how to resolve complaints. Update on Ed Sliney —Gale reported that Ed Sliney is at home and appears to be coming along. She said that he said he would be here for the meeting today, but something must have come up. New Telephone System —Gale informed the Board that the town will be installing a new VOIP telephone system, including the schools. She said that the start date for installation is for sometime in the Spring. Friends —Bingo and Treasurer —Gale reported that the Friends have not found someone to run the bingo, and it is still cancelled until further notice. She said that, despite the president and the treasurer being ill, things are going along well due to two very good volunteers who have stepped in to make sure everything is being done. She said that one of the volunteers has a daughter who is a CPA and is willing to take over accounts payable, accounts receivable and the bookkeeping until the Friends have a permanent treasurer. Assistant Director's Report: Statistics —Debi reported that there were 865 event registrations, 300 incoming telephone calls logged and 77.25 volunteer hours logged for the month of March, 2014. Tax Work -Off Program —Debi informed the Board that 15 participants have completed their hours, and that there a 3 who are nearly completed. Meals Programs —Debi reported that BESI has a new nutritionist and that she has scheduled a workshop with her for our seniors. Debi also reported that the Home Delivered Meals census has increased. She said that there are 55 people enrolled in the Home Delivered Meals Program. She added that the Congregate Program participation has decreased, but is at about 15 people per day. Old Business: Meals Driver Hired —Gale informed the Board that the Meals Driver, Eileen Hussey Boehm, gave her notice while she was out on sick leave. Gale said that she had one month to hire a replacement. There was a short discussion about the hiring process. Gale announced that she has hired the Meals Driver. She said that the person, Kate Allen, is a Mansfield resident and started the last week of March. Debi added that she is a quick learner and has a very upbeat personality. Donation in Memory of Ada Milliken —There was a discussion about making a donation to the Congregational Church in memory of Ada Milliken. Donna Harrington offered a motion to make a $100.00 donation to the Memorial Fund at the Congregational Church in memory of Ada Milliken using personal funds. With a second from Norma Smith, the motion was passed by a unanimous vote. New Business: Slate of Officers —Donna Harrington presented the Slate of Officers for the 2014 -2015 fiscal year. She offered a motion that Sonia Walgreen serve as President, Norma Smith as Vice President, Tom Keogh as Treasurer and Donna Harrington as Secretary. With a second from Joan Hoey, the motion was passed by a unanimous vote. My Life /My Health —Gale informed the Board that the COA will be offering another session of My Life /My Health. She said that there is a cost to the participant, $25 per person, and that she asked if the Board would agree to offer the participant a cost share. After a short discussion, Tom Keogh offered a motion to fund $20 of the cost per person for My Life /My Health using money from the Fairfield Account. With a second from Norma Smith, the motion was passed by a unanimous vote. BEST Board Meeting Updates: Sonia Walgreen issued the BESI Board Meeting Update. She initiated a discussion about the trend of community placements for medically involved seniors. Sonia said that, although Gale has been making the Board aware of this trend, it is becoming a reality that seniors with medical needs will be placed in their own residences with community supports. The discussion centered around how ill equipped the seniors' families and community services are to handle this new policy shift. Donna Harrington suggested that Gale draft a letter to the area legislators regarding the Board's concerns. Sonia Walgreen said that she would help Gale draft the letter of concern. Questions and Answers: None. Adjournment: With all business being completed, Norma Smith offered a motion to adjourn the meeting at 4:14 PM. With a second from Joan Hoey, the motion was passed by a unanimous vote. VOTE SUMMARY 2014 -29 A vote to accept the Minutes to the Board Meeting of March 11, 2014, replacing "Butler" with "Hourigan" under Present. Motion —Norma Smith; Second —Donna Harrington; Vote -5 affirmative, 0 negative; Voting affirmative were Sonia Walgreen, Joan Hoey, Tom Keogh, Donna Harrington and Norma Smith. 2014 -30 A vote to accept the Treasurer's Report, the March Warrants and the Estimated Budget Status To Date, all as presented. Motion —Tom Keogh; Second —Joan Hoey; Vote -5 affirmative, 0 negative; Voting affirmative were Sonia Walgreen, Joan Hoey, Tom Keogh, Donna Harrington and Norma Smith. 2014 -31 A vote to send a $100 donation in memory of Ada Milliken to the Memorial Fund at the Orthodox Congregational Church using personal funds from Board members. Motion —Donna Harrington; Second —Norma Smith; Vote -5 affirmative, 0 negative; Voting affirmative were Sonia Walgreen, Joan Hoey, Tom Keogh, Donna Harrington and Norma Smith. 2014 -32 A vote to accept the slate of officers for 2014 -2015 as proposed by Donna Harrington- President —Sonia Walgreen Vice President —Norma Smith Treasurer —Tom Keogh Secretary—Donna Harrington Motion —Donna Harrington; Second —Joan Hoey; Vote —S affirmative, 0 negative; Voting affirmative were Sonia Walgreen, Joan Hoey, Tom Keogh, Donna Harrington and Norma Smith. 2014 -33 A vote to use funds from the Fairfield Account for a $20 per person supplement towards the total cost per person of $25 for a program fee for My Life /My Health, a BEST sponsored educational series for seniors. Motion —Tom Keogh; Second —Norma Smith; Vote -5 affirmative, 0 negative; Voting affirmative were Sonia Walgreen, Joan Hoey, Tom Keogh, Donna Harrington and Norma Smith. 2014 -34 With all business being completed, a vote to adjourn the meeting at 4:14 PM. Motion —Norma Smith; Second —Joan Hoey; Vote -5 affirmative, 0 negative; Voting affirmative were Sonia Walgreen, Joan Hoey, Tom Keogh, Donna Harrington and Norma Smith.