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HomeMy WebLinkAboutCOA Minutes 05/13/2014Mansfield Council On Aging Board of Directors Minutes to Meeting May 13, 2014 '' E iIVED OFFICE 2014 OCI 30 A 8: 41 Present: Ed Sliney, Sr., Norma Smith, Sonia Walgreen, Mary Hourigan, Debra Suro4n$ainduf F"' I Gale Farrugia. Excused were Tom Keogh, Joan Hoey and Donna Harrington. Mary Butler and Lois Nilson arrived at the meeting at 4:25 PM. Call To Order: The meeting was called to order at 3:30 PM by Board Chair Sonia Walgreen. Minutes to the Board Meeting of April 8, 2014: The Board examined the Minutes to the Board Meeting of April 8, 2014. Norma Smith offered a motion to accept the Minutes to the Board Meeting of April 8, 2014, as presented. With a second from Ed Sliney, Sr., the motion was passed by a unanimousvote. Mary Hourigan asked about the Fairfield Account, as referenced in the meeting minutes, and Gale explained how the Fairfield Account came about and what the funds may be used towards. Estimated Budget Status to Date, April Warrants and the Treasurer's Report: Gale presented the Estimated Budget Status to Date and the April Warrants. Gale informed the Board that all expenses are right in line with where they should be. Sonia Walgreen gave the Treasurer's Report. She informed the Board that the estimated balance in the Gift account was $8,156.61. Ed Sliney, Sr., offered a motion to accept the Estimated Budget Status to Date, the April Warrants and the Treasurer's Report, all as presented. With a second from Norma Smith, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File contained a summary of statistics about Mansfield seniors compared to Massachusetts seniors. There was a discussion about the statistics. Additionally, Gale informed the Board that the Seminar File contained notices of several upcoming seminars and workshops. Director's Report: Veteran' Tax Work - Off —Gale informed the Board that Town Meeting approved including the veterans of any age for the Tax Work -Off Program. She said that the veterans enrolled in the program will be able to earn credits of up to $1,000.00, and that the program will accommodate about three veterans. She also said that she is unclear at this time about who will be handling this part of the Tax Work -Off Program. Upcoming Programs —Gale reported that there are some upcoming programs. She said that the Senior Safety Day will be held on Friday, May 16`h, and that it should be a good program. She also reported that the annual Rotary Lunch has been rescheduled to Tuesday, 10th and that the Friends annual Summer Party, a luau, will be held on Friday, August 15 `h Assistant Director's Program: Statistics —Debi reported that there were 392 incoming telephone calls logged, 801 program registrations and 111.8 volunteer hours logged for the month of April, 2014. Tax Work -Off Program —Debi informed the Board that 18 participants have finished their Tax Work -off hours, 3 people are nearly complete and that there are 26 enrolled in the program. Print Media —Debi reported that she has been very busy with revising and printing the different brochures and other material, since everything is now done in- house. Meals —Debi also informed the Board that the quality and quantity of the food has been better recently. She also reported that the census for the HDM program is still well over 50, and that the congregate program attendance has dropped slightly. Old Business: Sonia led a discussion about the letter concerning the Community Based Services. Sonia explained the Community First program, and there was a lengthy discussion about issues with first responders and that each placement includes only one year of follow -up services. It was felt by all that there is a great burden placed on community providers to serve these households because of the nature of their comprehensive needs. New Business: None. BEST Board Meeting and Updates: None other than the previous discussion about Community Based Services. Dedication of COA Plaque: Board Chair Sonia Walgreen welcomed former Board member Mary Butler and Lois Nilson, wife of former Board member Frank Nilson, now deceased. She officially dedicated the plaque and its honorees to those who have served on the Board for 20 or more years. Adjournment: With all business being completed, Mary Hourigan offered a motion to adjourn the meeting at 4:35. With a second from Norma Smith, the motion was passed by a unanimous vote. VOTE SUMMARY 2014 -35 A vote to accept the Minutes to the Board Meeting of April 8, 2014, as presented. Motion —Norma Smith; Second —Ed Sliney, Sr.; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Norma Smith, Mary Hourigan and Ed Sliney, Sr. 2014 -36 A vote to accept the Estimated Budget Status to Date, the April Warrants and the Treasurer's Report, all as presented. Motion —Ed Sliney, Sr.; Second —Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Norma Smith, Mary Hourigan and Ed Sliney, Sr. 2014 -37 With all business being completed, a vote to adjourn the meeting. Motion —Mary Hourigan; Second —Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Norma Smith, Mary Hourigan and Ed Sliney, Sr.