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HomeMy WebLinkAboutCOA Minutes 12/9/2014Mansfield Council On Aging Board of Directors Minutes to Meeting December 9, 2014 cr, HF 4 ; OFFICE NIS JAN IS A 8., 30 Present: Sonia Walgreen, Tom Keogh, Norma Smith, Mary Hourigan, Joan Hoey, 06nna�6thli4Con, Debra Surprenant and Gale Farrugia. Ed Sliney, Sr., was excused. �` - iilLlETTS Call to Order: The meeting was called to order at 3:30 PM by Board Chair Sonia Walgreen. Minutes to the Board Meeting of November 18, 2014: The Board examined the minutes to the meeting of November 18, 2014. Norma Smith offered a motion to accept the Minutes to the Board Meeting of November 18, 2014, as presented. With a second from Joan Hoey, the motion was passed by a unanimous vote. Estimated Budget Status to Date, Warrants for November 2014 and the Treasurer's Report: The Board examined the Estimated Budget Status to Date and the Warrants for November 2014. Gale informed the Board that the budget was as expected. Tom Keogh issued the Treasurer's Report. He informed the Board that the balance in the Gift Account was estimated at $11,691.61. Mary Hourigan offered a motion to accept the Estimated Budget Status to Date, the Warrants from November 2014 and the Treasurer's Report, all as presented. With a second from Joan Hoey, the motion was passed by a unanimous vote. Correspondence: The Correspondence File was circulated. Gale informed the Board that the file contained information about Leaf Raking Scholarship Fund donations. Marry Hourigan commented about upcoming seminar information that looked interesting. Director's Report: COA Christmas Closing —Gale informed the Board that the COA would be closing at 12:00 PM on Christmas Eve Day and will remain closed until 8:00 AM December 26`n New Assisted Living Facilities —Gale reported that she has been contacted by developers of new assisted living complexes in Easton and Raynham who wish to do a workshop about their developments. She said that she has scheduled a one - time -only workshop for one of the developers to give information about the services and accommodations. There was a discussion about assisted living developments, and Gale informed the Board that Willow Crossing sponsored an informational luncheon at their facility, including a tour. Gale said that there were about 18 seniors who attended, and she went as well, and she felt that, while the monthly rates were very expensive, the program was very nice. Wreath Stroll —Gale informed the Board that she attended the annual Wreath Stroll at the Lodge at Willow Crossing. She said that the event was very nice with hors d'oeuvres, wine and desserts, and auctions on wreaths decorated by different agencies. She informed the Board that Triad was chosen as a beneficiary of the funds raised at this event. Fuel Assistance Applications —Gale reported that requests for fuel assistance have increased, and the COA has seen a steep increase in requests for assistance in all categories. TRIAD —Gale also reported that Mansfield Triad is selling the flashing emergency beacon for $5 to those who would like to have it. Gale explained the beacon and the reason for having it, and she said that the cost to Triad is $20 per bulb retail. Other —Gale announced that the Bristol County DA's Office has sent correspondence announcing a new program to keep seniors informed about services. She said that the DA's office will send information to be printed in newsletters. Assistant Director's Report: Statistics —Debi reported that the COA had 668 program registrations for the month of November, 316 incoming telephone calls logged and 249.75 volunteer hours logged. Tax Work- Off —Debi informed the Board that 3 people had completed their tax work -off hours, there were 3 near completed and that the credits totaled $8,352.00. Newsletter —Debi also informed the Board that she and Gale are working on redesigning the newsletter to make it more readable and visually appealing. Nutrition Workshop —Debi reported that the BEST Nutritionist Sarah Grinnell will be holding a training for seniors about food safety and proper handling to prevent contamination. There was a discussion about the type of workshop seniors are likely to attend. Movie Program —Debi reported that the movie program has been going very well with a consistent crowd of 16 or 18 people in attendance. Old Business: By -Laws (Policies and Procedures) —Gale led the discussion about the updating of the "By- Laws." She informed the Board that she had spoken with a few department heads about their own departmental "by- laws." She was told that the departments have procedures and policies, and that because the COA is included in the Town Charter, the document drawn up as the "By- Laws" are actually COA policies and procedures. There was a lengthy discussion about the COA policies and procedures, and what would need to be revised. Gale pointed out that some of it is already completed, approved by the legal department and adopted by the Board. The Board would like to continue this discussion in January at the Board meeting to decide what would need to be revised in the COA "By- Laws" (Policies and Procedures) document. New Business: Outreach Statistics, 2013- 2014 -- Gale passed out a summary of Outreach and Social Services Statistics from 2013 to 2014. There was a discussion about the types of assistance and the peak of the assistance during the year. Donna Harrington requested a 5 year comparison of the statistics. Fairfield Property Donation —Gale informed the Board that she has requisitioned the annual donation from the Fairfield management, and the $5,000.00 donation was received. She explained the annual donation to the newer Board members. Proficient Wealth Counselors —Gale reported that she has been investigating offering a wealth building seminar for younger seniors who are about to retire or are newly retired. She said that a company, Proficient Wealth Counselors, offered a 6 week program at another senior center, and the program was well attended and well received. She also said that she would try a one session workshop to see how it goes. There was a discussion about programming for younger seniors, and how this program is geared for that age group. BESI Report: Sonia Walgreen said that there was nothing to report. Questions and Answers: Tom Keogh asked about the issue with the audio /visual equipment. Gale and Debi answered that for the time being everything is adequate, but it is something to explore in the future. Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the meeting at 4:15 PM. With a second from Mary Hourigan, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2015 -11 A vote to accept the Minutes to the Board Meeting of November 18, 2014, as presented. Motion —Norma Smith; Second —Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith, Mary Hourigan, Joan Hoey and Donna Harrington. 2015 -12 A vote to accept the Estimated Budget Status to Date, the Warrants from November 2014, and the Treasurer's Report, all as presented. Motion —Mary Hourigan; Second —Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith, Mary Hourigan, Joan Hoey and Donna Harrington. 2015 -13 With all business being completed, a vote to adjourn the meeting at 4:15 PM. Motion —Donna Harrington; Second —Mary Hourigan; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Norma Smith, Mary Hourigan, Joan Hoey and Donna Harrington.