HomeMy WebLinkAboutMBC Minutes 1/4/2005rq
Town of Mansfield
Grp rO Municipal Building Committee
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Workshop Meeting Minutes of January 4, 2005
Members P went tI "#i¢ftard Feeley, Chairman, William Moore, Clerk, Kenneth Gay, James
Liddick, David Young and Eleanor McCarter, Secretary
Meeting commenced at 7:30 PM.
GENERAL MBC BUSINESS
Proposed Capital Projects — The MBC recently provided project cost estimates to the Town
Manager for (2) municipal capital projects based on the a recent Feasibility Study prepared by
CSS Architects, June 2001. Upon further review of the project cost estimates for anew Fire
Station and DPW facility, Member Young noted there is an overlap in site development costs.
The MBC agreed to revise estimated amounts proposed for each project. MBC Chairman will
issue a revised memo to Town Manager.
Mansfield Schools Feasibility Study — Member Young previously agreed to participate in the
new Committee formed by the School Department to oversee the School Feasibility Study. The
purpose of the study is to review projected student population growth, evaluate space needs and
provide a recommendation as to whether school building expansion may be necessary. As of this
date, Member Young has not received any communication from the School Department with
respect to meetings scheduled or actions to begin implementation. Member Young will contact
School Business Manager Lincoln Lynch for a status update.
OMS Strobe/Lights — MBC is waiting to receive a revised contract from Vincent DiIorio, Inca
Contract changes should include a not to exceed cost, timeframe to complete work, certificate of
liability insurance and Federal Tax Identification number. Member Liddick will follow up.
Annual Town Report —The deadline to submit articles to be included in the Annual Town Report
is extended due to Town having server problems with "Outlook" software. Member Moore will
work with the MBC Secretary to ensure the MBC article is submitted on time.
FY06 Budget - Town Manager plans to schedule an annual budget review meetings with each
Department Head after the holidays, in January. Budget meetings with the Finance Committee
would probably be scheduled sometime next month.
LITIGATION UPDATE
Mansfield Police Station — Town of Mansf eld vs. BBC
• Special Projects Manager continues to work with Town Counsel Sue Jacobs regarding a
claim filed as a result of failed flooring condition and cabinet top finish.
• The attorney representing BBC cancelled a recent Imeeting requested by their firm to
review existing conditions and MBC file documentation on the Police Station Renovation
Project. As of this date, Attorney Jacobs has no further information as to when the
meeting would be rescheduled.
Qualters Middle School — Town ofMansfreld vs. R Ashton, D. Freeman & R. Vogel
Window claim is ongoing.
The MBC received a copy of Chairman Feeley's amended deposition transcript, which
did not include a signature page. MBC Secretary will follow up with Attorney Jacobs.
As of this date, the Town Manager has not responded to a letter from the MBC
suggesting the Town engage legal services of construction Attorney Russ Conn to assist
in this matter.
INVOICES
Member Young recused himself and left the room for the remaining discussion items. MBC
discussed the current status of invoices pending approval:
Woodard & Curran - Water Treatment Facility
NBC Secretary previously reported a discrepancy to Bob Chapell in the description of work in
W &C Invoice No. 39747. The invoice in the amount of $42,142.00 was submitted for
conso- action services thru November 26, 2004, needs to be corrected by W &C and forwarded to
the MBC for approval.
Woodard & Curran -Water Treatment Facility
W &C submitted Invoice No. 36579 in the amount of $7,969.00 for additional print copies (79
bid plans sets at $100 each) provided during the project Bid Phase of the project July 2004.
W &C has not responded to the MBC's repeated requests for back -up receipt.
Woodard & Curran -Water Transmission Main Project
W &C submitted Invoice No 39745 for construction services provided thru November 26, 2004
in the amount of $940.00. Consftwetion is complete. W &C needs to complete and forvard final
As Built Drawings accepted by the Water Operations Manager to the DEP and MBC.
Staples Office Supply —MBC Supplies
An inaccurate corporate discounts were applied to recent purchases from Staples. Staples has
been notified to forward a revised invoice to the MBC.
MBC Meeting Schedule
January 5, 2005 WTF Project Job Site Meeting
January 11, 2005 Woodard & Curran, WTF Project
January 18, 2005 Mansfield Schools Projects
Workshop adjourned at 9:00 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
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Wil ram A. Moore, C erk Date