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Home My WebLink AboutMBC Minutes 1/25/2005( TOWN OF MANSFIELD r „ >1V� sfiejd Municipal Building Committee Meeting Minutes of January 25, 2005 Members Present,:;, ,' J7 em 'Tliddi'cjCOChairman, Richard Feeley, Clerk, William Moore, Kenneth Gay (7:45 PM) and Eleanor McCarter, Secretary David Young — Excused absence Attendees: Kurt Gaffney, Water Operations Manager /Assoc. MBC Member Robert Chapell, Woodard & Curran Meeting commenced at 7:40 PM. WATER TREATMENT FACILITY - Bob Chapell, Woodard & Curran Woodard & Curran /Construction Services Resident Engineer Services (provided by Ralph Cunningham, Vaidya Consultants) • Copies of Daily Field Log Reports were submitted to the MBC. • Summary of Hours - Through December 31, 2004 a total of 921 hours of Resident Engineer Services has been provided for a cost of $77,261.66 to date. (Contract allows for up to 1040 hours). Bob Chapell indicated Woodard & Curran is planning to assume responsibilities for construction services in the near future. • W &C submitted copies of Ralph Cunningham's time sheets dated Nov. 28, 2004 thru December 18, 2004 to the MBC. • Based on W &C's evaluation, the budget allotted for Resident Engineer Services for the project is on schedule. • Per Ralph Cunningham, DEP Inspector Dan Ankerman cancelled a monthly inspection scheduled on Jan. 190' due to illness. Monthly inspection is re- scheduled to January 27, 2005. SRFLoan PavmentRea. No. 8 —Bob Chapell reported the documentation for the next SRF loan payment in the amount of $406,794.91 was submitted to the DEP on January 24, 2005. Geotechnical Reports — Building Inspector Nick Riccio requested Woodard & Curran provide a copy of all Geotechnical reports for the project. Bob Chapel advised the reports requested were provided to the Building Inspector along with information regarding concrete breaks. Photo Documentation — Woodard & Curran provided copies of digital photos showing ongoing construction as of Friday, January 21, 2005. Project Schedide — Overall project is approximately one -month behind schedule. Roofinu — Bob Chapell reported that all exposed plywood was inspected and the sheathing is covered with 15# felt paper and the shingle installation is approximately 30% complete at this time. Plumbing vents are installed and inspected. Installation of trusses is complete. Contractor has provided temporary heat as required per contract. Woodard & Curran provided a letter (dated January 25, 2005) in response to the MBC's expressed concern that the roof sheathing and underlayment may still maintain moisture after having been exposed to winter weather conditions for an extended period of time. Discussion was as follows: • As a result of an on -site inspection of the roof on Wednesday, January 19, 2004 by Woodard & Curran staff (John Mallin and Resident Engineer Ralph Cunningham) determined that the roof sheathing and underlayment material installed was dry and acceptable for application of shingles. Bob Chapell provided photo documentation of the roof conditions observed that day to the MBC. • Standard installation practice is that the underlayment be installed if sheathing is exposed for a lengthy period of time. This was not done at the Water Treatment Facility. • MBC is not satisfied that potential mold issue would not occur. Chairman Liddick requested W &C obtain documentation from Hart and /or the shingle manufacturer confirming the sheathing system is dry and acceptable for shingle installation. HVAC — Mike Harrison from New England Piping indicated to the MBC via e-mail (dated Jan. 25, 2005) that Metalaire does not make, nor can they provide, an air - handling controller with their "Smart Diffusers" to work with the Andover System. Unless Sid Greenleaf knows of a unit compatible with Metalaire, Mr. Harrison will inform his subcontractors to furnish and install Titus "Smart Diffusers" per specifications. The MBC asked Bob Chapell to contact AEI and request Sid Greenleaf develop a sequence of operation with a clear protocol for tight set point settings in order to eliminate or minimize conflicts in heating and cooling systems. W &C needs to provide direction to N.E. Piping to proceed with work as submitted and approved by AEI. Chmge Order Proposal LoQ —Review up -to -date summary COP #13 Status: Need Hart to confirm in writing that this item is closed. Woodard and Curran to follow up. COP #14 Status: Need Hart to confirm in writing that this item is closed. Woodard and Curran to follow up. COP #1 l Re: Furnish/install additional sprinkler heads for the dry system - $17,472.00. Status: Denied by W &C. Due to a discrepancy in the bid documents Hart Engineering disputes this item. Change Order No. 4 — Woodard & Curran presented a draft copy of Change Order No. 4 for MBC review /approval. Proposed Change Order No. 4 includes the following items; • COP# 9: Delete (1) Gas Power washer and provide credit - $2,309.42. (Owner to purchase at a future date.) • COP# 15: Furnish/install double aluminum J channel at the transition between the solid and vented soffit - $2,139.50. MOTION to approve Hart Engineering/Change Order No. 4 as reviewed for a total deduct payment in the amount of $169.92. RF/WM; 5 -0 Passed. WATER TRANSMISSION MAIN PROJECT Project Close -out - W &C needs to submit As -Built Drawings the DEP & owner. Bob Chapell indicated a meeting is scheduled with Kurt Gaffney on February 3, 2005 to review the final As- Built documents. INVOICES — Review /Approval Woodard & Curran — Water Transmission Main Project Final invoice submitted by Woodard & Curran in the amount of $924.00 for Construction Services (As -Built drawings) provided period ending November 26, 2004 remains on hold pending receipt of As -Built drawings accepted by Water Operations Manager and submission to the DEP. Woodard & Curran — Water Treatment Facility Motion to recommend payment to Woodard & Curran in the amount of $42,142.00 for services provided through November 26, 2004. Project is 70% complete; SCADA is 10 % complete. Discussion Feeley requests clarification regarding a discrepancy in total hours based on time sheets be provided in fivo weeks. W. Moore/K. Gaffney; 4 -1 Passed (K. Gay opposed). Allegra Printing —Water Treatment Facility Per Kurt Gaffney, payment of an invoice received from Allegra Printing in the amount $240.00 for a reduced size copy of project plans will be paid by the Mansfield Water Department. MBC Meeting Minutes — Review /Approval April 6, 2004 October 5, 2004 October 26, 2004 November 2, 2004 November 9, 2004 November 15, 2004 November 23, 2004 November 30, 2004 Executive Session Meeting; Minutes are not for released due to pending litigation. Motion to approve: Motion to approve: Meeting cancelled. KG/RF; 4 -0 Passed RF/KG, 4 -0 Passed Motion to approve: KG /RF; 4 -0 Passed Motion to approve: WM/KG 4 -0 Passed Motion to approve: WM /KG 4 -0 Passed Meeting cancelled. Meeting adjourned at 9:45 PM. Respectfully submitted, Eleanor McCarter, Secretary r� Richard J. Feel y, Cl t Date � /ate