HomeMy WebLinkAboutMBC Minutes 2/22/2005TOWN OF MANSFIELD
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� t�,i Municipal Building Committee
GO v „ Meeting Minutes of February 22, 2005
MembersTro*f,-P, i James Liddick, Chairman, Richard Feeley, Clerk, Kenneth Gay, William
Moore, Eleanor McCarter, Secretary
David Young — Excused absence
Attendees: Kurt Gaffney, Assoc. MBC Member/Water Operations Manager
Bob Chapell, Woodard & Curran
Meeting commenced at 7:30 PM.
WATER TREATMENT FACILITY PROJECT
General Project Update - Bob Chapell, Woodard & Curran (W &C)
Resident Engineer Services;
• Ralph Cunningham continues to report in to the MBC Office on a weekly basis. To date
this month, the Resident Engineer was on site February 2, 9, & 16, 2004.
• Copies of Daily Field Log Reports are due for the month of February 2005. W &C
expects to submit signed field reports to the MBC by March V. Bob Chapell indicated
that time sheets would also be provided at that time.
Based on a Project Status Report submitted that evening, the following major items are
complete:
• Installation of aluminum exterior doors
• Access stairs and platform in the Vehicle Wash Bay
• Bollards in the Vehicle Wash Bay
• Installation of two (2) trench drain grates in the Vehicle Wash Bay
• Installation of the shingle roofing system
Construction Photos - Photo documentation of ongoing construction was provided by W &C.
Project Schedule — Based on the Engineer's evaluation, Project Construction is on schedule at
this time.
Inspections — Woodard & Curran's Structural Engineer and Building Inspector Nick Riccio
completed final inspection of roof trusses during the week of February 14 -18, 2005.
Hart Engineering /Revised Constriction Sched ide — W &C needs to notify Hart that the project
construction schedule (dated 1/17/05) submitted with Requisition No. 9, is not approved by the
MBC because the contractor added tasks lines to their original approved schedule. Hart needs to
update their original approved schedule for MBC approval.
HVAC — MBC is still waiting to receive a copy of the Sequence of Operation that AEI was asked
to prepare in December 2004. Chairman Liddick directed Bob Chapell to get a response from
AEI as soon as possible to avoid potential problems in the future.
In follow up to a previous request to have W &C issue a letter to New England Piping directing
the contractor to proceed with work per specifications, the Committee is satisfied the Contractor
is proceeding with work. No letter is required.
Hart En ineerin Change Order No. 5 - Submitted for Approval.
COP #13 /Revised Modifications to split fact corner blocks at window jambs /$566.65.
COP #17 Excavation and disposal of 251 cubic yards of rock material/$24,100.00.
MOTION to approve Hart Engineering/Change Order Number 5 to include revised
COP #13 and COP #17 as recommended by Woodard & Curran for a total amount of
$24,666.86. R. Feeley/K. Gay; 5-0 Passes
Change Order Proposal Summary — No new change order proposals were submitted this week.
Action is pending on the following proposals:
COP #3 Excavation and removal of excess rock over 100CM86, 000; W &C submitted a
letter to the MBC (dated Feb. 22, 2005) confirming the Engineer's position that
the claim submitted by Hart for additional compensation is not warranted. Based
on the Engineer's letter, the material does not meet the definition of rock
excavation as specified in the contract documents. All excavation on the project
site was completed using a Komatsu Excavator PC400LC. There was no drilling;
blasting, or special equipment required to excavation the material. Status;
Rejected/Disputed by Hart
COP #11 Hanish and Install Additional Sprinklers in attic area/$17, 472.00; W &C needs to
provide a letter to the MBC to support their recommendation to reject this item.
Status; Rejected/DisputedbyHart
COP 912 Cost to install electric man hole; Kurt Gaffney stated that the DPW Department
received the bill for this work and already assumed responsibility for payment of
this item. Status; Rein is closed
COP #13 Finnish and install additional bollards at transformer and switch;
Status; W &C needs to provide written confirmation that this item is withdrawn.
COP #18 Request for Extension of Contract Time (2nd Request).
W &C was previously asked to issue a letter to the MBC (2/8/05 MBC Meeting) to
support their position that Hart's claim for additional time has no merit. As of
this date the MBC has not received this documentation.
Job Site Meetine — Next on -site meeting is scheduled on Wednesday, March 9, 2005.
WATER TRANSMISSION MAIN
W &C Contract Amendment — Bob Chapell indicated the contract cost for Construction
Administration for this project would be reduced by approximately $9,000. W &C is expected to
submit a final invoice for construction services 100% complete in March 2005 which would
reflect this savings.
As -Built Drawings_— Water Operations Manager Kurt Gaffney reviewed and approved
information to be incorporated into the final As -Built Drawings. W &C needs to plot the
information and submit a copy of the final drawings to the MBC and Department of
Environmental Protection (DEP).
Next Meeting - Woodard & Curran is schedule to meet with the MBC again on March 8, 2005.
INVOICES - Review /Approval
Woodard & Curran — Water Treatment Facility
MOTION to recommend payment of W &C Invoice No. 40180 in the amount of $21,909.00
for Construction Services provided through December 31, 2005. R. Feeley/W. Moore 5 -0.
Passes
Woodard & Curran — Water Treatment Facility
MOTION to recommend payment of W &C Invoice No. 407986 in the amount of $27,775.00
for Construction Services provided through January 28, 2005. Chairman Liddick requested
Bob Chapell to provide a breakdown of SCADA work at the 23 % complete stage. Kurt
Gaffney/Rich Feeley 4 -1 Passes (K. Gay opposed due to RVAC information not provided by
AEI)
Woodard & Curran — Water Treatment Facility
Review W &C Invoice No. 407986 in the amount of $7,969.00 for additional Printing Services
provided through July 30, 2004. Status; No action taken due to back up not provided.
Woodard & Curran — Water Transmission Main Project
Review W &C Invoice No. 40180 in the amount of $924.00 for Construction Services provided
through January 28, 2005. Status: N o action: taken due to Fitnal As Built Drawings not
provided.
Staples — MBC Office Supplies
MOTION to recommend payment to Staples in the amount of $20.57 for the purchase of
office calendars. R. Feeley/W. Moore; 4 -0 Passes
GENERAL MBC BUSINESS
MBC FY06 Budget Review - Chairman Liddick provided a brief overview of a meeting held
earlier that day with budget team. The MBC needs to provide additional documentation
regarding procurement requirements and associated costs.
MBC Meeting adjourned at 9:00 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
Richard I Feeley, Clery Date