HomeMy WebLinkAboutMBC Minutes 3/29/2005� J
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TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of March 29, 2005
Members Present ` it Wines Liddick, Clerk, Richard Feeley, Clerk, Kenneth Gay, William
Moore and Eleanor McCarter
David Young —Excused absence
Attendees: Kurt Gaffney, Associate MBC Member/Water Operations Manager
Bob Chapell, Woodard & Curran
Meeting commenced at 7:30 PM
WATER TRANSMISSION MAIN - Bob Chapell, Woodard & Curran, (W &C)
As -Built Drawings —Bob Chapell provided (1) copy of Record As -Built Drawings in electronic
form (CD), which the MBC will forward to Town Engineer John Sullivan for his permanent
record.
WATER TREATMENT FACILITY PROJECT
Construction Services/Resident Engineering — Chairman Liddick inquired about the status of
total job hours provided by the Resident Engineer Ralph Cunningham, as well as up -to -date
copies of Daily Field Log Reports and time sheets that need to be provided to the MBC. Bob
Chapell indicated Woodard & Curran would provide this information at the next WC Meeting
scheduled with him on April 12, 2005.
Job Site Meeting Minutes of March 9. 2005 — Minutes prepared by Woodard & Curran are
received.
Dedication Plaque — Architect Nick Safina (CDM) is currently preparing the text layout for MBC
approval.
Roof Flashing — Woodard & Curran completed an MBC request to evaluate the roof flashing
installed in the valley where the Garage meets the Administration area. Bob Chapell
acknowledged this area was inspected by W &C after a very rainy day and no leaks were
detected.
Hand Valve for Process Pipe Reef. Drawing M02) - In follow up to an MBC request, Bob
Chapell reported that he and Kurt Gaffney verified the installation was done properly and that
access to the hand valve is allowed. Both are satisfied with the installation.
Grade Level Concerns/Transformer — Bob Chapell indicated he recently met on site with;
Resident Engineer Ralph Cunningham, Electric Dept. Representative Gary D'Ambra, Water
Operations Manager Kurt Gaffney, DPW Director Lee Azinheira, and representatives from Hart
Engineering, to review concern raised by MBC Member Ken Gay about the current grade level
of the transformer and pad already installed.
Bob Chapell reported that based on the assessment made on -site by the meeting
participants noted above, all parties are satisfied with the installation of the transformer at
the current grade level.
MBC members noted a continued concern that if the storm drain is not maintained
properly, a potential occurrence of overflows could result in damage to the transformer in
the future.
• Finish grading is not yet complete.
Pipe Sleeves — Chairman Liddick opened discussion about continuous pipe sleeves required per
specifications, which are not installed throughout the building.
• The MBC originally brought this issue to Hart's attention at the Job Site Meeting held on
March 9, 2005, whereby Hart Engineering acknowledged the sleeves were missing and
indicated plans to install split pipe sleeves to correct the situation.
• Chairman Liddick suggested a need for Hart Engineering to provide the MBC with more
detail regarding their intention to install split pipe sleeves. Woodard & Curran agreed to
follow up with the Contractor on this item and obtain this information.
Change Order Summary Log
COP #3 Re: Demand for Mediation/Rock
• Excavation and removal of rock material; Town Counsel Robert Mangiaratti is evaluating
copies of file documentation provided by the MBC Office.
• A mediation set up fee in the amount of $325 is required from each party participant in
order for the American Arbitrator's Association (AAA) to proceed with the claim.
• The MBC is waiting for a response and direction from Town Counsel regarding this item.
COP #11 Re: Additional Sprinklers
• Hart Engineering submitted a formal claim to Woodard & Curran in the amount of
$17,472.00 to furnish additional sprinklers in the attic in order to meet NFPA No. 13
code requirements (letter December 22, 2004).
• Based on a letter to Hart Engineering from Bristol Fire Protection (dated Dec. 21, 2004),
required sprinkler heads were not shown on the bid drawings, therefore not included in
the Subcontractor's bid.
Woodard & Curran's original response letter to Hart (dated Nov. 29, 2004) does not
recommend additional payment for sprinklers due to the following reasons;
• The Contractor is responsible for providing a sprinkler system that meets the
requirements of NFPA No. 13.
• There have been no changes to the bid documents that would warrant a change in
the number of attic or other sprinklers. i
• The shop drawings received from the Hart on November 1, 2004 complied with
NFPA No. 13.
• The Bid Documents indicated information such as the roof pitch, (5 in 12),
building square footage, materials of construction and hazard group designations
that allowed Hart to develop a design and corresponding bid price for meeting the
requirements of NFPA No. 13 at the time of the Bid.
Woodard & Curran confirmed that the Contractor filed the sprinkler claim within the 30 -day
period allowed to do so per contract. It was also noted that Hart Engineering and /or Bristol Fire
Protection did not submit a Request for Information to clarify concerns about the scope of work
for this item prior to bidding on the Project.
COP #14 Re: Additional Bollards
• MBC received a copy of a letter to Hart Engineering from Woodard & Curran (dated
March 25, 2005) confirming discussion with Hart at a job site meeting (held March 9,
2005) whereby Hart agrees to furnish and install five pipe bollards per a W &C sketch
with no added cost to the project.
COP #16 Re: Oil/Gas Interceptor
• W &C needs to provide a copy of their original response to Hart Engineering rejecting
this item.
COP #18 Re: Request for Extension of Contract Time/Weather
• MBC received a copy of a letter to Hart Engineering from Bob Chapell (dated March 25,
2005) indicating, based on W &C's review of the claim, Hart has not provided any
supporting data with the claim to make a determination about the request. Based on
review of the current schedule, Bob Chapell and the MBC agreed this claim has no merit
because completion of the project is on schedule at this time.
COP #19 Re: Furnish and install 500 Linear Feet of Permanent Fence.
• Hart submitted a proposal in the amount of $17,535.00 to provide additional fencing at
the project site. Hart's proposal matched a fence quote obtained previously by the Water
Operations Division for this scope of work. W &C recommends approval of the cost
proposal.
COP #20 Re: Request for Extension of Contract Time/Emergency Generator
• Hart Engineering submitted a Change Order Proposal to extend the length of the contract
time with no associated cost, due to documentation from Fall River Electrical reporting a
shipment delay of the Emergency Generator.
• W &C recommends that the time extension only be approved for the work associated with
installation of the standby generator and that the original substantial and final completion
dates be maintained for the remainder of the work.
• The MBC suggested to Kurt Gaffney that he prepare a letter to Hart Engineering stating
the Contractor would be held responsible for all costs incurred to operate the facility in
the event of an electrical failure.
COP #21 Re: Add Radiant Heat Unit in Room A- 103/$1,330.44.
• During a recent site visit, Kurt Gaffney and Sid Greenleaf identified a need to add a
radiant heat unit to an exterior wall located near a front window in the administration
area.
• W &C recommends approval of this cost proposal.
• Hart proceeded to install the pipe material to add the heat unit last week, based on the
direction given to them on site.
• W &C needs to contact Sid Greenleaf (AEI) and request an immediate inspection to
ensure the pipe is installed properly. InControl may be required to provide an additional
wire and control point for this unit.
Motion to recommend approval of COP #21 in the amount of $1,330.44 to furnish and
install a radiant heat unit in the administration area. Approval of the proposed cost is
pending AEI's acceptance of the installation. R. Feeley/K. Gaffney; 5 -0 Passes.
Future Cost Considerations -
• COP #22 Re: Furnish and install a mezzanine in the vehicle storage area a preliminary
price proposal submitted by Hart Engineering in the amount of $83,013.50 was provided
to the MBC for review. (The painting subcontractor's price is not included in this
estimate.) Approval is pending a recommendation from W &C and availability of funds
once priority needs are satisfied.
• Furnishings Allowance —Water Department anticipates incurring a cost of approximately
$30,000 for office furnishings for the new building, which is currently not included in the
project budget. The MBC discussed appropriating funds toward this item, once priority
needs are satisfied.
Hart Enaineerin"A plication for Payment No. 11— Review /Approval
Pencil Requisition — The MBC received Hart's pencil requisition the day after the regular MBC
meeting. This did not allow members sufficient time to review the information prior to receiving
the original copies for approval this evening.
Requisition Status - MBC delayed review and approval of Application for Payment No. 11 in the
amount of $400,623.97 until the next MBC meeting scheduled on April 5, 2005. WC members
have advised the Engineer on numerous occasions that each requisition be provided to the MBC
a minimum of one week in advance of the intended approval date, in order to allow sufficient
time for members to evaluate whether the documentation is in order.
BW Form — W &C submitted copies of the BMF form for Town Manager approval, which will
be held until the Committee completes their review and approval of Hart's Requisition No. 11.
Certified Payroll Reports were provided to the MBC by Woodard & Curran that evening.
Revised Project Schedule/Hart Engineering — Bob Chapell indicated that he received an up -to-
date schedule from Hart, however it was not available for the WC to review that evening.
• Bob Chapell reported, that based on the critical path of construction, the Water Treatment
Facility project is on schedule.
• Delivery/Installation of filter piping and windows and are behind schedule.
Building Start up — With respect to a substantial completion date of May 15, 2005, Chairman
Liddick emphasized a critical need for Hart to have a concise start up schedule.
• Bob Chapell reported Woodard & Curran would require a one -week period to startup the
Water Treatment Facility and complete testing.
• Chairman Liddick expressed concern that an anticipated delay in filter piping may affect
Hart's critical path of construction. MBC suggested Woodard & Curran follow up with
Hart to ensure sufficient time is allowed to start up the unit.
• W &C needs to obtain a start up schedule from Hart.
Close -out Documents — Kurt Gaffney questioned when the Water Department could expect to
receive the Project Operations Manual. Bob Chapell advised that the final Operation Manual
would be provided when the project is officially closed out, however Equipment Manuals will be
provided earlier at the time of building start up.
Certificate of Occupancy (CFO) — Kurt Gaffney questioned at what point a CFO is issued. Bob
Chapell responded that the CFO would be received pending final inspection approvals at the date
of Substantial Completion May 15, 2005. Chairman Liddick stressed that in order to receive the
CFO by this date that Hart Engineering needs to focus closely on the project schedule to ensure
all critical path items are on track for completion.
SCADA — Per Bob Chapell reported that system programming of the new SCADA computers is
on track. Due to the insufficiency of existing computers, Bob Chapell requested permission from
the MBC to all the new SCADA computers to be moved to Cate Springs this week for an interim
period. W &C will move and set up the new computers in the new facility when construction of
the building is complete. Mr. Chapell advised that setting up the computers now would activate
the equipment's warranty period a couple months sooner than planned. MBC members and the
Water Operations Manager supported this request.
Job Site Meeting - Next Job Site Meeting Wednesday, April 13, 2005 at 9:30 AM.
Site Walk -thru - Site visit tentatively planned for next Tuesday, April 5, 2005 at 6 PM. Bob
Chapell to confirm availability with Hart staff.
INVOICES (Review /Approval)
Woodard & Curran — Water Treatment Facility
Motion to recommend payment of W &C Revised Invoice No. 36579 in the amount of
$7,900.00 for 79 additional plan sets printed during the bid phase. A copy of the backup
detail previously requested was provided. R. Feeley/W. Moore: 5 -0 Passes.
Woodard & Curran — Water Treatment Facility
W &C Invoice No. 41450 in the amount of 29,451.00 for construction services provided
through February 25, 2005. (Engineering is 85% complete / SCADA is 35% complete.)
W. Moore/K. Gaffney: 5 -0 Passes.
MBC Meeting Minutes — Review /Approval
Meeting minutes of March 8,2005: Approved. No meeting was held.
Motion to approve MBC Meeting Minutes of March 15, 2005 as amended.
K. Gay/R. Feeley: 5 -0 Passes.
MBC Meeting Minutes — Review /Approval continued
Motion to approve MBC Meeting Minutes of March 22, 2005 as amended.
W. Moore/K. Gay: 4 -0 Passes.
Meeting adjourned at 9:50 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
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Richard Feeley, Clerl- Date I