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Home My WebLink AboutMBC Minutes 4/12/2005Town of Mansfield Municipal Building Committee Meeting Minutes of April 12, 2005 I . Membep Present: 7aines Liddick, Chairman, Richard Feeley, Clerk, Kenneth Gay, William Moore and Eleanor McCarter, Secretary David Young — Excused Absence Attendees: Kurt Gaffney, Assoc. MBC Member /Water Operations Manager Bob Chapell, Woodard & Curran Meeting Commenced at 7:45 PM. WATER TREATMENT FACILITY Site Walk -thru — MBC reviewed the current status of construction items discussed at the construction site walk -thru held on April 5, 2005 with Bob Chapell and Ray Lagesse of Hart Engineering. • Isolation ball valves — AEI did not provide a detail for this item in the contract drawings. Valves need to be installed at various locations. Status: Based oil inputfron: Sid Greenleaf ofAEI, Bob Chapell reported that he gave verbal direction to Jim Ramos (Hart Engineering) to install isolation valves per contract. Balancing valves — MBC members noticed a number of balancing valves are missing in the administration area and cafeteria. Status: AEI advised Bob Chapell that all isolation ball valve would be used to balance flow to each individual radiators. In areas with multiple units, Ken Gay questioned how heat temperature would be regulated with one isolation valve. Hart needs to verify whether balancing valves are built into each baseboard unit. If not, Hart would need to install balancing valves at these locations. AEI needs to visit the site and re- evaluate this issue before the finish ceiling is installed. • Gas shut —off valve — Hart needs to install a gas shut -off valve to the garage and vehicle wash station. Bob Chapell indicated that Woodard & Curran issued a notice to Hart directing the contractor to install a gas shut -off valve per contract on the inboard side of the building. Status: Issue requires follow up to ensure work is complete. • Automatic control valves — Automatic control valves need to be identified on the final As- Built Drawings. Status: Issue requires follow up to ensure work is complete. • Fire Protection — Hart agreed to contact Bristol Fire Protection and request they rotate the turn valve on the pipe in the rear hall for easier accessibility. Status: Issue requires follow up to ensure work is complete. • Drain/Boiler Room — W &C contends that a trench drain is shown in the drawings to be installed in the boiler room. Reference to the trench drain is shown in Drawing H -2, however the Contractor installed a single drain in this area. MBC discussed options to address potential overflow concerns and decided to request Hart to install a concrete berm around the doorway area to contain potential water overflow in the event of a boiler failure. MOTION to install a reinforced concrete berm (4- inches high x 6- inches deep) near the doorway based on a clear design to be provided by Woodard & Curran. K. Gaffney/W. Moore; 5 -0 Passes. Pipe Hangers — Bob Chapell advised that there is no 18" flanged pipe installed on the project. At locations where the 16 -inch and 12 -inch diameter raw and finished water pipes are supported from the roof trusses. Status: Bob reported that the roof trusses are specifically designed to handle the loads produced by the pipes. Ladder safety requirement — MBC members viewed a tall upright ladder, which is installed securely to the wall in the pump station area in order to access the attic. In response to a question about a possible need to install a safety cage around the ladder, Woodard & Curran advised the MBC that cages are only required for ladders over 20 -feet in height. Status: Based on input from Bob Chapell, the ladder installed to access the attic, and the other ladder accessing the mechanical platform in the filter room is lower . than this height. Heat for Attic Sprinkler S, te —Status: The sprinkler system in the attic space is a dry sprinkler system, which is not susceptible to fteezing. Heat is not required in this area. • Electrical Junction Boxes — Per contract specifications (Division 16000 -8 section 2.03 B.), Hart needs to ensure the junction box covers located in the attic space are readily accessible. MBC requested the Contractor to cut away the insulation material to a safe distance away from each junction box without compromising the purpose of the insulation. Status: Issue requires follow up to ensure work is complete. • Roofin lashing —Member Gay observed a section of roof work that appeared to be incomplete. Status: Ray Lagesse commented that additional work needs to be complete near the northwest corner of the roof and that the flashing would be complete after the nearby area work is finished. Issue requires follow tip to ensure work is complete • Roof Snow Guards — Status: Snow Guards are not yet installed. Missing Conduit/Drawing E-2 — As of this date there are 4 buried conduits installed which lead from (2) utility poles to a hand hole on the west side of the site. Two of the four conduits are connected to the new Water Treatment Building. Status: Pet' specifications, Fall River Electrical Associates needs to install (2) additional spare conduit fom Utility Pole #53 to the hand hole to the WTF building. Bob Chapell is scheduled to meet with Hart Engineering about this issue on April 13, 2005 prior to the job site meeting. Job Site Meetine —Next meeting is scheduled to be on site April 13, 2005 at 9:30 AM. ( Gas Control Valve Safety Recall — MBC received a response from Hart indicating the valve being recalled was in the gas power wash equipment which was deleted from the contract. Because the DPW intends to purchase power wash equipment at a later date, a copy of Hart's response was forwarded to DPW Director Lee Azinheira and Highway Operations Manager Mark Cook. Change Order Log Update Revised COP #18 —Re: Request for Extension of Contract time (42 days) with no associated monetary value. A�fflC rejected this claim. Based on review of the original project schedule, roof work was supposed to start in November 2004, which did not happen. MBC members observed that Hart's subcontractor provided a very small crew to do roof work during the November and December 2004 period. Member Feeley rioted seeing on some occasions; only two workers working on the roof. The Engineer and MBC members agreed that snow conditions did not become a possible factor for a delay until late December 2004. #COP #20 —Re: Furnish and install permanent fence material for an amount of $17,535.00. MOTION to recommend Hart install the fence per specifications as designed by Woodard and Curran K.Gaffney/K. Gay: 5 -0 Passes. New COP #22 — Re: Sprinkler System electrical extras $12,325.68. COP items are related to RFI #10; sprinkler flow switches, compressor devices, RFI #11; Compressor, RFI #13; wiring for emergency flow switch at 2 eye wash stations and RFI #14; increase horsepower for 6 overhead doors. Status: MBC requests that AEI provide a written a recommuendation to the MBC prior to action on this item. Members discussed a possible option to proceed with this work on a time and materials basis, with a condition that the Electrical Engineer be on site to supervise the installation. Sewer Manholes — Lee Azinheira inquired whether the MBC could expense approximately $3,000 from the project budget to seal manholes at East Street, as required by the Town. Chairman Liddick was uncertain whether this cost (approximately $3,000) would be eligible for SRF loan reimbursement. Members agreed not to approve this cost at this time. Manholes are already sealed. Office Furniture — The MBC was informed by Kurt Gaffney that most of the office furnishings will be constructed by in -house staff (Vinnie Tighe). MBC Chairman suggested that the Water Dept. needs to prepare a furniture layout for the office area and requested Mr. Gaffney to submit an estimated budget to the MBC for material costs. OTHER MBC BUSINESS Meeting Minutes Review /Approval MOTION to approve AMC Meeting Minutes of March 29,2005: Member Young was not present for this meeting and did not participate in this vote. K.Gay/R. Feeley: 5 -0 Passes. Litigation Update WTF Project/Demand for Mediation re: Rock Claim; • Pending response from Town Counsel Bob Mangiaratti • Chairman Liddick spoke with Town Counsel Bob Mangiaratti earlier today. With respect to a location for proposed mediation, the MBC requests a neutral location be selected. WTF Project; Demand for Mediation re: Additional Sprinklers; • Additional documentation needed from Woodard & Curran (requested 4/4/05) Meeting adjourned at 10:15 PM. Respectfully submitted, Eleanor McCarter, Secretary Azl �i Richard I Feeley, Clerk Date —� —