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Home My WebLink AboutMBC Minutes 7/19/2005Town of Mansfield it � • f. Municipal Building Committee Meeting Minutes of July 19, 2005 Members Present James Liddick, Chairman, Richard Feeley, Clerk, Kenneth Gay, William Moore and Eleanor McCarter Attendees: Kurt Gaffney, Water Operations Mgr. /Associate MBC Member Lee Azinheira, DPW Director Bob Chapell, Woodard & Curran John D'Agostino, Town Manager Meeting commenced at 7:00 PM. WATER TREATMENT FACILITY PROJECT Punch List Walk -Thru — A final punch list walk -thru was held on Thursday, July 14, 2005. MBC received comments from the Public Buildings Manager, Mike Ahern as a result of the walk -thru, however written results from the Project Engineer are not available at this time. Bob Chapell indicated he is waiting to receive input from W &C's sub - consultants regarding mechanical, electrical, plumbing and architectural items. Once their information is received, Bob will consolidate the information into a final punch list for the MBC to review. Earlier that day, Chairman Liddick requested Bob Chapell to immediately forward comments submitted by Mike Ahern to Hart Engineering so they could begin addressing those items. Status of Inspections • Elec&ical — Final inspection is complete. Permanent Generator still needs to be installed and inspected. • Fire Protection — Final inspection is complete. One smoke device needs to be installed in the front vestibule to meet fire code. This item was not shown on the drawings. • Mechanical— Sid Greenleaf (AEI) did a partial mechanical inspection, however due to volume of work incomplete at that time, an additional inspection is required. • MBC questioned Bob Chapell as to why the HVAC system was not operational at the time of the walk- through. No reason was provided. • Mechanical systems (water and air) need to be tested and balanced by the subcontractor. • New England Piping needs to submit Final Balancing Reports to AEI for review before Sid Greenleaf will return to the site to complete the final inspection for MEP. • Incontrol needs to test the controls component of the system. • Lee Azinheira asked Bob Chapell to notify MBC member Ken Gay of the date when the mechanical inspection is scheduled. • Outstandinglnspections - Bob Chapell is anticipating the final plumbing, mechanical and building inspections to be complete by the end of this week. Substantial Completion — The date of substantial completion for the project has not yet been determined. Property Insurance — MBC will pursue insurance coverage with Mark Cuddy of Richardson - Cuddy Insurance for new facility. Insurance will be taken over by the Town on the same day a Certificate of Insurance is issued. Generator Shipping Delay — The contractor provided a temporary back up generator on site as a condition to obtain a Final signature of approval from the Electrical Inspector. Bob Chapell noted that the permanent generator is due to be shipped from the manufacturer this week, and is expected to be delivered on site by next week (w /e July 18 -22, 2005). Dedication Plaque -As of this date, Bob Chapell had not responded to e-mail sent on May 31, 2005, advising of a few minor corrections needed to the text layout of the building dedication plaque (copy to Nick Salina at CDM.). MBC continues to question Bob Chapell regarding the status of the building dedication plaque. • MBC asked Bob Chapell to provide a proof of the design layout submittal so the MBC could confirm that the Town's text changes were incorporated correctly. • Member Feeley urged Bob to follow up on this item quickly since dedication plaques typically are a long lead -time item. SCADA Start up schedule — Woodard & Curran is working with the Mansfield Water Department to coordinate flow tests this week. Proposed Change Orders — Status Update COP #22 (Revised) Misc. Electrical /$12,118.85 —Hart Engineering was asked at a recent job site meeting to re- evaluate the proposed cost, and to identify a more reasonable credit for installation of single -phase wiring vs. three -phase used for the garage doors openers. Member Feeley suggested the charges included for wiring were excessive and strongly objects to the proposed amount billed. The MBC rejected the revised COP amount and directed Bob Chapell to return the proposal to Hart Engineering. Credit to delete (1) Gas solenoid valve /$256.32 — The proposed credit is based on the cost of the solenoid valve plus %2 hour for labor. Based on his personal experience, Member Ken Gay suggested that a half hour of labor would be insufficient to install a solenoid valve. MBC requested Bob Chapell revise the proposed cost to reflect 3 hours for labor plus the cost of the valve. Woodard & Curran needs to assign a COP number to this item. Mechanical Inspection Fee — N.E. Piping submitted a proposed change order in the amount of $4,200.00 for mechanical inspection fees. The subcontractor is not required to pay the Town's portion of permit fees for this project, but is required to pay all "inspection" fees per contract. MBC rejected COP #27. Bob Chapell needs to send a written response to the Contractor. OTHER Mediation Fee — The Town of Mansfield Water Department recently paid fees in the amount of $1,080.00 to the American Arbitration Association (AAA) to participate in the upcoming Mediation Hearing with Hart Engineering. Town Accountant was requested by Lee Azinheira to monitor Town Counsel's monthly charges and transfer any costs related to the Water Treatment Facility to the Water Department. Mediation Hearin Strategy trategy Re: COP #3 and COP #11 - (John D'Agostino) COP #3: Excavation & Removal of RockMaterial — Earth material excavated from the site does not meet the definition of rock material in the contract documents. Earth material was not measured properly prior to removal. COP #11: Sprinkler design — MBC evaluated whether the proposed additional cost would be valid since the sub - contractor followed W &C's drawing to identify scope of work. • Bob Chapell stated that a preliminary sprinkler design was provided to the contractor only to point out the hydraulic system and that the final design for the sprinkler system per contact is the contractor's responsibility, not that of Woodard & Curran. • Contractor was provided with the roof pitch dimension and should have calculated the correct number of sprinkler heads required. • MBC discussed a suggestion to pay for the cost of sprinkler material only in consideration of the "value added" to the building, however no action was taken. Ha "/A for Payment No. 14 — Bob Chapell reported the overall project is 92% complete at this time. Hart submitted a payment request to the MBC in the amount of $153,324.71 for construction services through June 30, 2005. MBC members discussed an ongoing concern regarding the radiant floor tubing warranty: • Radiant floor tubing was specified to be installed in the vehicle wash station and include a 30 -year warranty. The manifold, fittings and ancillary items were specified with an 18- month warranty. • MBC expressed fiustration regarding Hart Engineering's lack of response to a prior request to provide a letter from the manufacturer confirming warranty of the splice repair. MBC wants the manufacturer to confirm the splice of the tubing material is acceptable and would not void the manufacturer's tubing warranty. • MBC discussed an holding back $50,000 until they receive a letter of response from the manufacturer regarding this issue. • The suggested value of $50,000 is based on the original contract value, plus an estimated cost to remove and replace the concrete floor should that become necessary. • Certified Payroll Records and a Project Schedule for the June time - period are on file. MOTION to recommend a reduced payment to Hart Engineering/Application for Payment #14 in the amount of $103,324.71 for construction services related to the Water Treatment Facility through June 30, 2005. Payment is reduced by $50,000 until letter is received regarding radiant floor tubing warranty. RF/WM: 5 -0 Passes. Office Furnishings — WB Mason is scheduled to deliver and install a partial order for office furnishings at the new facility on July 25th and July 26, 2005. BMF Forms - Woodard & Curran needs to provide completed BMF Forms to the MBC for Town Manager approval. Woodard & Curran/Invoice No. 43552 — Water Treatment Facility Project MOTION to recommend payment to Woodard & Curran in the amount of $8,380.00 for services provided through May 30, 2005 upon receipt of an original invoice. RF/WM: 5 -0 Passes. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, AMC Secretary Richard Feeley, Cl rk Date