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Home My WebLink AboutMBC Minutes 8/16/2005Town of Mansfield Municipal Building Committee Meeting Minutes of August 16, 2005 Meitlbefs present: James Liddick, Chairman, Richard Feeley, Clerk, Kenneth Gay, William Moore and Eleanor McCarter, Secretary David Young — Excused absence (Vacation) Attendees: Kurt Gaffney, Assoc. MBC Member & Water Operations Manager Lee Azinheira, DPW Director Bob Chapell, Woodard & Curran Meeting Commenced at 7:30 PM. WATER TREATMENT FACILITY PROJECT Status of Inspections 1. Electrical: The permanent back -up generator was load tested by the contractor and passed final inspection by Electrical Inspector David Connelly, earlier today. 2. Building: Woodard & Curran submitted all required Affidavits to Building Inspector Nick Riccio on August 8, 2005. 3. Certificate of Temporary Occupancy: The Building Inspector issued a Temporary Certificate of Occupancy for the new Water Treatment Facility on August 8, 2005. Hart Engineering has 30 days from this date to complete and/or correct all remaining work items to the owner's satisfaction. The Building Inspector has the authority to withdraw the Occupancy Permit if essential work items are not complete by the 30 -day period. 4. Conservation Order of Conditions: In order to receive a Certificate of Compliance from the Town; Conservation Agent Michelle Grenier needs to receive a copy of the Final As- Built Drawings, inspect the site, and hold a public hearing at a future Conservation Commission Meeting. At that point, the Conservation Commission would need to take a vote to approve the Certificate of Compliance for the Water Treatment Facility. Bob to walk site with Michelle Grenier Thursday, August 11, 2005. 5. Department ofEnvironnrental Protection (DEP) —Bob Chapell indicated that DEP gave Woodard &Curran verbal approval to operate the water system. Written certification from the DEP is expected to follow. 6. Mechanical: (AEU) • Bob Chapell reported air balancing is complete as of this date. • MBC Member Ken Gay attended a final mechanical walk -thru with Sid Greenleaf of AEI on Monday, August 8, 2005. Public Building Manager Mike Ahern indicated to the MBC that he could not attend the walk -thru due to other work commitments. • Member Gay reported that the building could not be balanced at that time of inspection, due to a lack of water in the HVAC system. • Certified Balancing Reports need to be completed and submitted to AEI for review and a copy to the MBC. • Sid Greenleaf expressed frustration to Member Gay on site that the Contractor had again requested an inspection before his contract work is complete. • MBC questioned why Joel Goodmonson (AEI) submitted a signed Affidavit for mechanical, electrical and plumbing work (dated July 29, 2005), when, as of today, the HVAC system is still not tested or balanced. • An automatic air vent needs to be installed at the high point in the garage bay. Ken Gay questioned the contractor's method of leak testing without having water in the system. • AEI is expected to submit a written report to Woodard & Curran with the findings of this inspection. • Air gaps were observed around the return ductwork. Contractor needs to seal these areas completely. • Ken Gay reported the remaining areas of the mechanical systems are working properly. Monetized Punch List — MBC members reviewed a consolidated Punch List submitted by Woodard & Curran (as of Aug. 9, 2005), as well as a draft of the monetized punch list. • MBC members agreed in many instances that the monetary value assigned to a particular punch list item was too low. MBC requested that the Project Engineer re- evaluate the proposed dollar values to ensure sufficient funds are set aside, should the Town need to hire an outside contractor to complete the work. • Rich Feeley requested Bob Chapell distinguish the items on'the Punch List between contract work that is incomplete, and punch list items (i.e. contract work not completed to the owner's satisfaction). • In comparing an original punch list submitted by Public Buildings Manager Mike Ahern (dated 7/15/05) with the final Punch List prepared by Bob Chapell, the MBC found that two items from Mr. Aherns's list were not included on the final punch list issued to Hart Engineering. Chairman Liddick instructed Bob Chapell to notify the General Contractor immediately of the two additional punch list items. • As of this date Bob Chapell has not responded to the MBC's previous directive asking Woodard & Curran to issue a written response with a status update of each item noted on Mike Ahern's Punch List. Follow up regarding concerns raised last week (August 3, 2005): • Relocate exterior heat sensor to north wall — Sid Greenleaf (AEI) saw the current location of the heat sensor during a recent walk -thru and agrees that the heat sensor needs to be moved to the north wall of the building to follow industry standards. • Painting — Office doors are painted on 6 sides per contract to prevent potential moisture and /or mold issues. • Interior Building Signage — Installation of interior building signage is incomplete. o Bob Chapell confirmed that tactile warnings are not required for the storage room sign. • Dedication Plaque — MBC is still waiting for Hart Engineering to provide a proof of the text layout for approval. Bob Chapell was urged to follow up on this item as soon as possible. Follow up regarding concerns raised last week (August 3, 2005) continued • Laboratory Floor —Due to the bad floor seam and substantial dimpling, the installation of the floor is unsatisfactory. Per Bob Chapell, West Floor Coverings has been contacted by Hart Engineering to correct the poor floor installation. Boilers — The Town recently purchased 3 high- efficiency boilers for the new Water Treatment Facility. Rich Feeley advised Kurt Gaffney of a rebate offered for the boilers and suggested he contact Rise Engineering for further details. Substantial Completion — After lengthy discussion, a unanimous decision was reached to recommend the Town accept the new Water Treatment facility as substantially complete. With this acceptance, Hart Engineering would have 30 days (or until Sept. 9, 2005) to complete all remaining work items. MBC needs to notify the Cuddy Insurance Company to add the new building to the Town's current policy. MOTION to recommend the Town issue a Certificate of Substantial Completion to Hart Engineering with the final punch list. R Feeley/W. Moore: Passes 5 -0. Operation Start-up - Training is ongoing. Warranties /Operation & MantenanceMaintenance Manuals — Hart needs to provide all warranties and Operation and Maintenance Manuals to owner upon completion of the project. Release of Liens — Hart Engineering needs to provide Release of Liens prior to receiving final payment. Change Order Proposals Log; COP# 18 Re: Revised Request for Extension of Contract time — Weather Ltr. from Hart reduced request from 45 to 30 calendar days. Status: Not Accepted by MBC as of this date. COP #19 Revised: Request for time extension to July 8 "' (52 days) due to Generator shipping delay. Status: Not Accepted by MBC as of this date. COP #22 Re: Miscellaneous Electrical Wiring - $12,325.66. • Kurt Gaffney questioned the status of a credit due for installation of single -phase wiring vs. three -phase wire in garage overhead doors. • Fall River Electric contends that the dollar amount of the proposed T &M Change Order is justified. • MBC confirmed with Bob Chapell that evening that Fall River Electric had not performed any contract work prior to installing the single -phase wiring. In light of this fact, the MBC contends that the cost of labor is owned per contract and the Town should not be charged additional labor to install the wiring. • MBC members discussed intentions to exercise a unilateral Deduct Change Order should the Contractor not submit a reduced cost for this COP. Status: Pending. COP #24 (New) Re: Final excavation & removal of 18CY of rock material during installation of gas line and communication conduit - $18,000. Status: Not Accepted by MBC as of this date. COP #25 Re: Office Furnishings (Internal Request by Water Dept.) $15,000.00 • WB Mason delivered a partial order of office furnishings to the new facility earlier this month. • MBC needs to process two invoices for material & installation for a total amount of $15,000.00. Kurt Gaffney verified the order and recommends the MBC process both invoices at this time. • WB Mason agreed to pay any costs incurred by the Town to replace approximately 5 new floor tiles which were damaged during delivery of office furnishings and also to correct poor installation of workstation shelving in the administration area. • Hart replaced the damaged tiles in the admin area, but has not yet provided a cost amount. COP #26 Re: Credit due to owner for deletion of Gas Solenoid Valve ($256.32). W &C was previously asked by the MBC (7/19/05 MBC Meeting) to increase labor to 3 hours and resubmit for approval. Status: Revised paperwork is not received as of this date. COP #28 Re: Modification in vehicle truck wash area to install keypad access instead of card reader. Internal request by DPW Director. Status: MBC has not received paperwork on this item as of this date. COP #29 Re: Furnish and install one smoke detector required by Fire Inspector to meet code. Status: MBC has not received paperwork on this item as of this date. Work is scheduled to be complete Friday, August 19, 2005. COP #30 Re: Contract reduced by $50K — Manufacturer to provide warranty on radiant heat tubing repair. Certificate offinal Occupancy Nick Riccio needs site plan As -Built Drawing for final Certificate of Final OccupanyOccupancy. Bob Chapell indicated Hart Engineering completed the Site Plan As -Built Drawing and was to mail the plan to Woodard & Curran that day. A complete set of As -Built Drawings need to be provided to owner. Mediation Hearing - Brief discussion was held regarding future strategy regarding the Mediation Hearing that occurred earlier that day (8- 16 -05) regarding COP #3 Re: Excavation and disposal of Rock Material and COP #11 Re: Add Sprinkler devices Mediation. Phones — Kurt Gaffney advised the MBC that DPW Office Manager Betty Amicone is coordinating the purchase and installation of the telephone service for the new facility. Outstanding Issues Mechanical Room Drain — MBC discovered last week that the air handling unit height is not per design and is too low to facilitate operation of condensate drain. The current drain trap installed is approximately 2- inches short. Previous options discussed with the Contractor on site to address this concern were rejected by the MBC this evening. Woodard & Curran needs to notify Hart immediately to raise the air - handling unit to 8" as noted per specifications. Work needs to be done prior to balancing the unit. Notice to Complete Outstanding Work — In response to a prior MBC request, Bob Chapell distributed a draft copy of written notice to Hart Engineering advising the Contractor to complete outstanding contract work past deadline. MBC members advised Woodard & Curran to issue the notice and include a copy of an up -to -date Final Punch List. Radiant Floor Heating Tubing — Hart Engineering recently reported to W &C that the manufacturer would not warranty splice repairs to the floor heat tubing at the Water Treatment Facility. Hart Engineering submitted a revised proposal to the MBC offering an extended 5 -year warranty on the floor - tubing repair along with a bond for $30,000 per year to satisfy MBC warranty concerns. Jim Liddick suggests that W &C needs to check the flow rate, measured in GPM (gallons per minute), at elbows to see if it is sufficient. If GPM rate is not acceptable, then elbows located in this area (possibly two) may need to be replaced. Due to potential future concern with flow and heat loss, Lee Azinheira had previously requested Hart include 4 elbows in the warranty. Hart En ing Bering /Application for Payment No. 15 — Water Treatment Facility • A previous Pencil Requisition submitted by Bob last week is out of sequence and needs to be re- numbered. • Asa result of this MBC Meeting, Hart will also revise the dollar amount reducing retainage to the value of monetized punch list value. INVOICES W.B. Mason — WTF Project MOTION to recommend payment to W.B. Mason in the amount of - $12,327.30 for a partial purchase of office workstations needed to equip the new Water Treatment Facility located at 500B East Street. RF/WM: 5 -0 Passes. W.B. Mason — WTF Project MOTION to recommend payment to W.B. Mason in the amount of $2,672.70 for labor to install office workstations at the new Water Treatment Facility located at 500B East Street. RF/WM: 5 -0 Passes. National Fire and Security — QMS Invoice for Payment to National Fire & Security was received in the amount of $24,280.00 for required modifications to the existing fire alarm devices at Qualters Middle School to meet fire code. MBC Secretary reported a Record of Completion Form was signed by Deputy Fire Chief Richard Towne, based on his satisfactory test inspection completed August 3, 2005. Status: Hold for final sign -off by Vinnie D'Iorio. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary r z jz� /os� Richard Feeley, Clerk ol Date