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Home My WebLink AboutMBC Minutes 11/8/2005i Town of Mansfield ,Municipal Building Committee Meeting of November 8, 2005 Members present: James Stiddick, Chairman, Richard Feeley, Clerk, Kenneth Gay, David Young (8:00 PM) and Eleanor McCarter, Secretary William Moore - Excused absence Attendees: Bob Chapell, Woodard & Curran Kurt Gaffney, Assoc. MBC Member/Water Operations Manager Susan Jacobs, Volterra, Goldberg, Mangiaratti, & Jacobs Meeting commenced at 7:30 P.M. WATER TREATMENT FACILITY PROJECT Outstanding Project Items List — Chairman Liddick reviewed a handout prepared by the MBC office showing the status remaining project items as of Nov. 7, 2005, along with a final action required. Additional discussion was held regarding the following items: 6. Provide As -Built Drawings — Woodard & Curran previously delivered (2) sets of As -Built drawings to the MBC office on Nov. 4, 2005: one in paper format and the other in digital format. The MBC requested Bob Chapell to identify the software programs used to create the digital file document, as the MBC office computer could open some of the files. W &C has not yet responded to a request made by the Town Engineer several weeks ago to forward a copy of the sewer As -Built Drawings. Bob Chapell agreed to follow up on this request and forward the information to the Town Engineer. 5. Release of Liens /Hart Engineering ($5,000) - Hart needs to forward a Release of Liens for the Project once a final contract price is settled upon. (New) Mag meter casing unit on top of tank ##5 in the Filter Room needs to be replaced — Roberts Filter has been notified to order part and replace unit. Dehumidifier in Chemical Storage room is not working — Replacement part is on order. New England Piping needs to furnish part and install upon delivery. 26. Rear damper in garage storage area does not close properly. Some material is bent. — Status: Pending. Damper vents were adjusted lobed by Phoenix Sheet Metal on 10- 31 -05. One metal damper vent piece is still bent. Mark (NE Piping) agreed with Eleanor's observation on 11 -7 -05 that the damper unit is not 100% efficient and commented that the damper may need to be replaced. NE Piping is in the process of determining who was responsible for the original purchase of the damper unit (Phoenix Sheet Metal or InControl). Generator Failure — Status: (New) W &C provided a copy of a technical report submitted by FM Generator regarding the cause of the generator failure which occurred on 10- 31 -05. The report indicated that the louvers failed to open properly which in turn caused the system to overload and shut down. (New) No. 4 water pump in the Mechanical Room is not working. PENDING. New England Piping evaluated the problem and determined a common wire is missing to connect the 24- volt coil. InControl has been notified to install the necessary wire. ( (New) Heat in Garage not working. — COMPLETE pending acceptance. NE Piping continued work on site 11 -7 -05 to correct the heat problem. Additional dampers and replacement heater was delivered and installed by New England Piping with manufacturers representative. Hart/Change Order No. 9 MOTION to recommend the Town approve Hart Engineering/Change Order No. 9 for a total dollar amount of $4,726.15, which includes the following change order proposals: • COP#22 Re: Single phase wiling vs. three phase for overhead garage bay doors - ADD 54,364.99 • COP#26 Re: Delete gas solenoid valve per direction of Mansfield Fire Dept- DEDUCT ($256.32) • COP#28 Re: Add smoke detector in vestibule at direction of Mansfield Fire Dept: ADD $617.48 Along with a revised contract end date of 8/16/05. R. Feeley/K. Gay 4 -0 Passes. Application for Payment No. 16 - Chairman Liddick reported that Hart agreed to submit a second to last requisition for payment in the amount of $101,000 leaving $5,000 retained in contingency to address remaining outstanding project warranty items. Rich Feeley suggested that the Chairman be given authorization to approve the paperwork upon receipt. MOTION to authorize MBC Chairman James Liddick to sign approval to recommend the Town approve Hart Application for Payment No. 16 in the amount of $101,000 for construction services related to the Water Treatment Facility at 500B East St. in Mansfield R. Feeley/K. Gay 4 -0 Passes. Budget Summary • Chairman Liddick reviewed a draft analysis of the Water Treatment Facility Project budget with members of the Committee which shows the project cost savings at this point to be approximately 10% ($67,902.65). This assumes Change Order No. 9 is approved. • In response to additional discussion that evening, Chairman Liddick offered to prepare a . revised up -to -date budget summary for the Town Manager, based on the current status of the project. The up -to -date analysis would show a dollar value of $5,000 that will be retained in contingency to cover the remaining outstanding project warranty items. SCADA — The Mansfield Water Dept. is currently exploring options with Woodard & Curran to have a wireless transmitter designed and installed between the pump station to the new facility as a means to ensure the water department facility would not overload the sewer backwash. EXECUTIVE SESSION Susan Jacobs, Volterra, Goldberg, Mangiaratti & Jacobs MOTION to enter into Executive Session for the purpose of discussing ongoing litigation regarding the Qualters Middle School and to return to general business discussion at the close of discussion on this topic. R. Feeley/K. Gay 4 -0 passes. • Attorney Robert Mangiaratti recently provided the Mansfield Board of Selectman with an update regarding the current status of the window claim. Based on the current status of the case, the Selectman's position was that it would be in the Town's best interest to purse a settlement with JTC rather than contest the court's ruling on the "Motion for summary Judgment ". • In response to previous questions raised regarding J.T. Callahan & Sons, Inc. operating under a new business name, Attorney Susan Jacobs advised the MBC based on her investigation, that there is no evidence filed in the bankruptcy court or deeds that suggest JTC is now operating under a new company name at this time. • In an effort to avoid a pending trial, Callahan & Sons (formerly J.T. Callahan & Sons) issued a settlement proposal to the Town through their Legal Counsel Scott Aptuck, indicating they would agree to dismiss their counterclaim against the Town for the current contract value owed to them ($54,789.92). • As condition of the agreement JTC would accept payment from the Town of Mansfield in the amount of $10,000 to settle this matter, provided the Town would in turn agree to release JTC in connection with the pending litigation. • Robert Mangiaratti of Volterra, Goldberg, Mangiaratti & Jacobs reported a complaint has been filed to the licensing board on behalf of the Town against Architect Robert Vogel, Architect Daniel Freeman and Architect Ronald Ashton with respect to their actions during the project. • Jim Liddick questioned Town Counsel as to whether the Architect's insurance carrier could pursue action against the Town to recover their legal costs. Sue Jacobs responded that this would not be a concern. • Town Counsel informed Town Manager John D'Agostino and School Superintendent John Moretti of the proposal under consideration to settle this claim. Both John D'Agostino and John Moretti are in agreement that the settlement proposed is reasonable, and feel it would be in the Town's best interest to support settling the window claim at this time. MOTION to recommend final payment to J.T. Callahan & Sons and to close pending litigation regarding the Qualters Middle School for a final payment amount of $10,000. D. Young/R. Feeley 4 -0 Passes. MOTION to end Executive Session discussion and return to regular business discussion: D. Young/R. Feeley 4 -0 Passes. OTHER MBC BUSINESS Application for Re- Appointment — Member Rich Feeley's term on the MBC is due to expire on Dec. 31, 2005. Due to the long number of years Member Feeley has already served on the MBC, Rich commented that he is undecided as to whether he would submit an application for re- appointment. Future MBC Projects - MBC members discussed timelines of upcoming building projects that may potentially fall under MBC's scope of responsibility in the future if funding is approved. • School L'xpansioti Project /School Feasibility Stt�dy o School Superintendent John Moretti recently received approval from the Mansfield School Committee to support a request for funding at this year's Fall Town Meeting on Dec. 6, 2005, if supported funds would be used to prepare a schematic design for future expansion of the Qualters Middle School and Mansfield High School. o School Superintendent John Moretti verbally indicated hopes to begin construction of the school building expansion project in 2007. o Member Young expressed frustration that the Town Manager and School Superintendent did not follow through with a prior commitment to the Feasibility Study Committee whereby it was agreed that two options would be presented to Town residents for input, prior to any requests for funding by Town Meeting. o Member Young also noted that the Mansfield Board of Selectman needed to vote on whether they would support the request for funding for a Schematic Design. Wastewater Ti-eahnetit Facility —Future construction needs planned for the Wastewater Dept. according to the DPW Director would not involve construction of a new building or structural renovation, and, as such, would not fall under the MBC's scope of responsibility. Meeting adjourned at 9:00 P.M. Respectfully submitted, Eleanor McCarter, Secretary I�� I [Lz ., %� Richard Feeley, Clerk Date