HomeMy WebLinkAboutMBC Minutes 10/25/2005Town of Mansfield
Municipal Building Committee = b --
Meeting Minutes of October 25, 2005
Members Present: James Liddick, Chairman, Richard Feeley, Clerk, Kenneth Gay,
William Moore, and Eleanor McCarter
David Young — Excused absence
Attendees: Bob Chapell, Woodard & Curran
Lee Azinheira, DPW Director
Meeting commenced at 7:40 PM.
WATER TREATMENT FACILITY
Outstanding Project Items — MBC reviewed the status of outstanding contract and warranty
items. Monetary values assigned to contract items were re- evaluated based on the status of
completion.
v;
Final Action
Required by GENERAL - Contract items
HART 5. Release of Liens ($5,000)
Status: To be provided by Hart at the close of the Project.
W &C 6. Provide As -Built Drawings in digital format and forward paper and digital As-
Built Drawings to Owner.
Status: Bob Chapell reported on 9 -27 -05 that W &C would need 3 more weeks to
complete digital As Built Drawings.
HART 7. Signage ($4,000) - Furnish and install (2) exterior post signs per contract.
Status: Bob Chapell indicated to MBC today that the remaining signs should be
delivered sometime this week.
MECHANICAL ROOM - warranty
NE Piping 15. Air relief System ($5,000) - Add air relief to high point in hot water heat
piping/bleed air out of hot water heat piping - One pipe is complete; same steps need to
be done in three additional pipes.
Status: It was reported to MBC that New England Piping researched persistent
air issue within the heating system and found the main system vent within
mechanical room was not operating properly. The air relief system was corrected
by NE Piping 10 -21 -05 and appears to be functioning properly. Subcontractor
noted to the MBC Secretaiy that it would take a day or two before excess air is
removed from the system.
(New) New England Piping detected a Condensate Pump in the mechanical room
with defective pump casing (10- 21 -05).
Status: Subconb actor is ordering replacement parts and will notify Hart of lead -
time.
Final Action
Required bX
GARAGE BAY - warranty
Phoenix Sheet 26. Rear damper does not close properly. Some material is bent.
Status: Pending
Fall River Elec, 27. Lighting fixtures (8) do not operate. Need to correct wiring and/or
fixtures as necessary.
Status: Pending
NE Piping Water is leak from pipes inside radiant heat cabinet.
Status: Subcontractor completed repair on October 21, 2005.
BUILDING EXTERIOR - warranty
InControl 38. Relocate HVAC sensor to North side of building - ($2,500)
Status: W &C to direct Had to have unit moved by November 4`h. If work
is not complete by this date, Town will reduce the value of the conk act.
W &C Lawn repair ($10,000)
Status: Lawn is accepted. Bob Chapell provided a letter to recommend
the Town accept the germination of new lawn in its present condition.
DPW Director supports this recommendation.
W &C Certificate of Compliance is issued by the Conservation Commission
Status: Complete.
FILTER ROOM - wmranty
Roberts Filter Mag casing unit on top of tank #5 is cracked and needs to be replaced.
Status: Pending.
NE Piping Chemical leak reoccurred in filter room (reported 10- 11 -05)
Status: Repair is required.
CHEMICAL STORAGE - warranty
NE Piping Dehumidifier is not working:
Status: New England Piping was on site 10 -21 -05 and found a defective
motor in the dehumidifier- causing overload on electrical breaker.
Ordered replacement motor. Subcontractor• will notes Hart of lead- time.
LUNCHBREAKROOM- warranty
Fall Rvr Elec. Light "switch" is not working. Light fixtures (4) do not turn on.
Status: Pending
ADMBVISTRATIONAREA - warranty
NE Piping Diffusers continue to be loud.
Status: Condition was re- checked by New England Piping on 10 -21 -05
and still exists as of this date. Wall heat unit (one of two) located in
Manager's office is not operating. Woodard and Curran to follow up.
WATER OPERATIONS MANAGER OFFICE & CONFERENCE ROOM
NE Piping Diffusers continue to be loud: *Re- checked by New England Piping 10- 21 -05.
Condition still exists as of this date.
CHANGE ORDERS — Review /Approval
Change Order #7
MOTION to approve Hart Engineering/Change Order Number 7 in the amount of $45,000.
Change Order includes Change Order Proposal COP #28 Re: Rock removal and Sprinkler
Modifications. . (Change Order Proposal #28 voids replaces prior reference to COP #3 /Rock-
$86,000 and COP #11 /Sprinkler Modifications- 17,535.00) R. Feeley/L. Azinheira: 5 -0 Passes.
Discussion: DPWDirector Lee Azinheira recommended the MBCforward a memo to Town
Manager with Change Order 7 to note that the additional cost submitted reflects the hm claims
that mere unresolved at a prior Mediation Hearing held in August 2005. MBC to follotiv up.
Change Order #8
MOTION to approve Hart Engineering/Change Order #8 in the amount of $9,407.20.
Includes COP22; Miscellaneous Electrical items /$7,607.20 and COP24; Rock
removal /$1,800.00. R. Feeley/W. Moore: 5 -0 Passes.
Change Order #9 — No Action Taken.
COP22A Re: Cost adjustment for installation of single -phase wiring vs. three phase for
overhead garage doors/$4364.99.
COP29 Re: Furnish and install smoke detector at front entrance /$617.48.
COP26 Re: Credit for labor and material to delete one Gas solenoid valve /$- 256.32
Chairman Liddick noted in a prior discussion with Jim Mulligan (President of Hart Engineering),
that Hart is agreeable to settling items pending in Change Order #9 conditional upon Hart
receiving a direct payment from Woodard & Curran. MBC learned that due to a design error
made by Woodard and Curran, Bob Chapell had requested Hart to complete work outside the
scope of the contract with the Town. MBC requested confirmation that W &C has made
payment to Hart. Bob Chapell indicated that Woodard Curran would complete payment on or
by Nov. 4, 2005.
HART /APPLICATION FOR PAYMENT No. 14
Upon prior review of Requisition 14 the MBC requested Hart Engineering provided a 5 -year
bond to warranty the repairs to the radiant floor tubing material completed during the initial
construction period. Hart Engineering has since provided the 5 -year Bond to the Town and is
owed payment of $50,000 which was previously reduced from Req. 14 for this item. MBC
Secretary will notify Hart Engineering to submit a new Application for Payment to the MBC for
the amount due.
MOTION to authorize the MBC Chairman to sign approval of Hart Engineering Application
for Payment No. 14A in the amount of $50, 000 and process upon receipt.
R Feeley/W. Moore: 5 -0 Passes.
Woodard & Curran and MBC need to determine the final value of Hart's contract in order for the
Contractor to submit a Final Application for Payment for the Water Treatment Facility Project.
MBC plans to re- assess the final status of the project week - ending November 4, 2005.
Bob Chapell was asked to issue notification to Hart Engineering that MBC is interested in
releasing funds for completed punch list items, however they are very concerned about the lack
of response demonstrated by Fall River Electrical and New England Piping.
Meeting adjourned at 8:30 P.M.
Respectfully submitted,
Eleanor McCarter, MBC Secretary
Richard Feel y, CIA Date