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TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of December 13, 2005
Members Present: James Liddick, Chairman, Richard Feeley, Clerk, Kenneth Gay,
(8:30 p.m.) William Moore, David Young, and Eleanor McCarter,
Secretary
Meeting commenced at 7:30 P.M.
GENERAL MBC BUSINESS
INVOICES
Hart Engineering/Application for Payment 17 — Water Treatment Facility Project
MOTION to recommend final payment to Hart Engineering in the amount of $5,000 for
Construction Services related to the Dustin and Prescott Water Treatment Facility Project.
Release of Liens is received. W. Moore/R. Feeley; 3 -0 Passes.
Woodard & Curran — Water Treatment Facility Project
MBC received a final W &C Invoice No. 46874 in the amount of $72,310.00 (100% Complete)
for approval for Engineering and SCADA Services provided for the Water Treatment Facility
Project. Chairman Liddick reported that the Engineer had not provided certified stamped As-
Built Drarvitigs per contract. Bob Chapell (f &C Project Engineer) ivas notified by Chairman
Liddick earlier that day that no payment would be approved by the MBC until the certified As-
Built Drawings are provided
Member David Young joined the MBC meeting at this point.
Allegra Print & Imaging —Police Station Project
MOTION to recommend payment to Allegra Print & Imaging (Invoice No. 52524) in the
amount of $36.00 for print copies associated requested for pending litigation initiated by
the Public Buildings Manager. Recommendation was made to charge this amount to the
budget account remaining from Police Station Renovation Project.
D. Young/W. Moore: 4 -0 Passes.
CORRESPONDENCE
• MBC received a letter from School Superintendent John Moretti requesting the MBC
assist with payment of seven identified facility issues in need of attention at the Qualters
Middle School and Mansfield High School for an estimated cost of $83,000.
Discussion: MBC to issue a response letter to the School Superintendent requesting back
up documentation for each proposed expenditure, as well as a written verification from
the School Building Authority (SBA) as to the staters of eligibility for SBA reimbursement.
The SBA verification must be received prior to any consideration of paytnent.
• Qualters Middle School Litigation — Written acceptance of a proposed Settlement
Agreement between the Town of Mansfield and J.T. Callahan & Sons, Inc. is pending.
• Ltr. from Town Accountant requesting all Department Heads submit FY07 requests to
the Town Manager by December 19, 2005. Budgets increases should not exceed 2.4 %.
MBC agreed to submit same level of staffing needs as in this year's budget.
Memo received from Town Manager's Office advising each department to submit an
article for the 2005 Annual Town Report. MBC Secretary presented a draft text outline
for MBC members review and comment. Member Moore offered assistance to prepare
this year's article.
MBC MEETING MINUTES — Review /Approval
Minutes of September 20, 2005
MOTION: W. Moore/D. Young; 4 -0 Passes.
Executive Session Minutes of October 4, 2005
MOTION: R Feeley/D. Young; 4 -0 Passes.
Member Ken Gay joined the MBC Meeting at this point
Minutes of October 18, 2005 (includes Executive Session)
MOTION: W. Moore/K. Gay; 4 -0 -1. Member Young abstained.
Minutes of October 25, 2005
MOTION: W. Moore/K. Gay; 4 -0 -1. Member Young abstained
Minutes of November 29, 2005:
MOTION: W. Moore/K. Gay; 5 -0 Passes.
Minutes of December 6, 2005:
MOTION: D. Young/J. Liddick; 5 -0 Passes.
Committee Appointments — Member Richard Feeley announced officially that he does not plan
to seek re- appointment to the Municipal Building Committee.
Meeting adjourned at 9:00 P.M.
Respectfully submitted,
Eleanor McCarter, MBC Secretary
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Richard J. FeofJy, erk Date