HomeMy WebLinkAboutMBC Minutes 7/18/2006t;
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06 AUG 14 AN INLI VICIPAL BUILDING COMMITTEE
Meeting Minutes of July 18, 2006
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MASSACHUSETTS
Members Present: William Moore, Chairman, James Liddick, Clerk, Alan Clapp,
Kenneth Gay and Eleanor McCarter, Secretary
Meeting commenced at 7:35 P.M.
WATER TREATMENT FACILITY
Outstanding Warranty Items List - The MBC sent a written notice to Hart Engineering (dated
July 7, 2006) directing the contractor to correct 12 identified outstanding items within the one-
year construction warranty period. Hart needs to be notified of additional items that were
reported this evening:
Mechanical: (neuQ
• Replace and adjust drive belt for indoor fan located in air handling unit.
• Confirm and replace filters in air handling unit with proper size per specifications.
Landscaping: (ne)v )
• Approximately 20 dead scrubs need to be replaced. Contractor was previously advised of
(4) dead shrubs.
• MBC members requested that the landscaper be instructed not to install replacement
shrubs until platting season in September.
KOH leaks: (ongoing) KOH leaks at the Water Treatment Facility continue to be problematic.
Member Liddick suggested a letter be sent to Hart Engineering, with a copy to Bob Chapell at
Woodard & Curran to express a safety concern with respect to the ongoing chemical leaks.
Woodard & Curran provided the design for the water treatment system.
Project Budget — Town Meeting voted favorably in May 2006 "To authorize the unexpended
portion of f nzds borrowed for the desig7t of the Water Treatment Facility to be expended for
miscellaneous expenses on the project or take any action thereto. " As a result of this vote, the
MBC and Department of Public Works (DPW) agreed that funds for two project related expenses
previously paid by the Water Department would be transferred back to the Water Department
budget.
• The Department of Public Works was asked to provide back up documentation to the
MBC so that the items (power washer and miscellaneous electrical modifications) could
be added to the project budget summary.
• MBC is waiting for a response from the Department of Environmental Protection (DEP)
to clarify an error found in the final State Revolving Loan payment to the Town.
MBC MEETING MINUTES (Review /Approval)
June 6, 2006 — Edits by W. Moore
June 13, 2006 —No Meeting Scheduled
June 20, 2006 — No Meeting Scheduled
June 27, 2006 —No Meeting Scheduled
July 4, 2006 — Independence Day Holiday
July 5, 2006 — Meeting with Board of Selectman to recognize David Young for years of service
to the MBC.
July 11, 2006 — No Meeting Scheduled
MOTION to approve the above MBC minutes as presented: JL/KG; 4 -0 Passes.
SCHOOL FEASIBILITY STUDY COMMITTEE (SFSC) - Future High School Expansion
Project
Funding:
• Town Meeting voted in May 2006 to approve a sum of $500,000 dollars to be used for a
preliminary design for the Town Treasurer's office to make these funds available to
proceed with design schematics for the future expansion of the Mansfield High School
after the State of Mass approves the Town budget for this year.
• Mansfield School Dept. plans to apply for School Building Authority (SBA) funding
assistance for the project sometime after the new revised SBA Guidelines are approved.
• According to Committee liaison Jim Liddick, there is no current activity on this project at
this time. Member Liddick commented that the School Dept. is delaying any forward
movement on this project until a response from the SBA is received.
Discussion:
• MBC members discussed a number of questions regarding the future school project, and
the timeline of project milestones.
• Timeline: MBC to contact School Superintendent John Moretti to review the School
Dept's anticipated timeline for development of the upcoming school renovation project.
This will help enable the MBC to plan ahead and facilitate the future workload by our
department.
• Building Program: Although the School Feasibility Study provided by DRA is complete
at this point, the School Committee has not yet prioritized what school needs would be
met by the future high school project. A "Building Program" needs to be established by
the School Dept. prior to advertising a Request for Proposals (RFP) to hire an Architect.
• Establishing Project Cost: MBC questioned whether DRA's contract includes cost
estimating, and what information DRA would be contractually obligated to provide to the
Town of Mansfield at this stage.
C • Alan Clapp questioned whether the School Department had considered utilizing a
Construction Manager to help to provide cost estimating. Based on his personal
experience, Member Clapp suggested that working with a Construction Manager for
estimating could help reduce project costs, because of their knowledge of current
materials and costs.
• Assuming SBA funding is approved, MBC anticipates the level of involvement with this
project to increase.
SOMWBA — A new Massachusetts Construction Reform Law increased participation percentage
requirements for Minority Business Enterprise (MBE) and Women's Business Enterprise
(WgE).
• Effective January 2006 all cities and towns in Massachusetts are required to designate an
Affirmative Marketing Construction Officer. This person serves as the primary point of
contact with SOMWBA and is responsible for all reporting information in compliance
with MGL c 193 for all "State Funded" construction projects.
• MBC Secretary will be responsible for submitting these reports to the State on a quarterly
basis as verification that the MBEIWBE participation percentages are satisfied.
MANSFIELD SCHOOLS PROJECTS AUDIT - Ongoing
M13C Secretary continues to assist the School Dept., Treasurer's office, and Town Accountant in
gathering documentation for the Robinson Elementary, Qualters Middle School & Mansfield
High School audit.
MBC Meeting Calendar
Next MBC Meeting to be held Tuesday, August 8, 2006.
Meeting adjourned at 8:35 P.M.
Respectfully submitted,
Eleanor McCarter, Secretary
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4mes E. Liddick, Clerk Date