HomeMy WebLinkAboutMBC Minutes 12/12/2006RECEIVED ''J APPROVED
I�[iiiS 01 i IT.OWNOFMANSFIELD
Municipal Building Committee
0 7 HAR ° S N&tr<nr`g Minutes of December 12, 2006
Members Pr g g ft1101:1 � ' Moore, Chairman, James Liddick, Clerk, Kenneth
I A fiilGiiMil Eleanor McCarter, Secretary
Alan Clapp - absent
Meeting commenced at. 7:58 p.m.
GENERAL BUSINESS
FY08 Budget Requests - All departments were asked by the Town Accountant to submit
budget requests for Fiscal Year 2008 to the Accounting Office by December 18, 2006.
Departments were notified to level fund salary line items for all employees until union
contract negotiations are complete. MBC Secretary provided members with a preliminary
department budget with minimal changes for review and approval.
• As a result of the MBC Secretary reaching over 10 years employment, the longevity
benefit needs to be increased in FY08. MBC currently splits payment of full time
benefits with the Water Department 25% and 75% respectively. Anticipated MBC
budget increase for this item is $106.25.
• MBC Secretary needs to complete a minimum of one Massachusetts Certified Public
Purchasing Officer MCPPO) course per year to maintain her existing certification as
Public Purchasing Agent for the Town of Mansfield. Based on the costs shown in the
2006 course schedule offered through the Commonwealth of Massachusetts, the MBC
needs to increase the training budget in FY08 to $650.00.
MOTION to accept the FY08 MBC budget request as presented: JL/KG 3 -0 Passes.
Audit Report/Mansfield Schools — The Mansfield School Dept. received a draft audit report
from the School Business Authority (SBA) as a result of the recent audit completed for the
Mansfield High School, Qualters Middle School and Robinson Elementary School
Addition/Renovation Projects. Based on the report, the reimbursement awarded to Mansfield
for these construction projects will be much higher than originally anticipated.
SBA gave the Town a ten -day deadline to respond to this report. The MBC Secretary met
with the Town Treasurer, Town Accountant, and School Business Manager on Nov. 30, 2006
to review the report in detail. As a result of this meeting it was agreed that some of the
expenses disallowed by the State (approximately $100,000 total) should be contested in the
response. Additional back up documentation was gathered and attached to a cover letter
explaining specific items selected in further detail and will be submitted to SBA for
reconsideration of additional reimbursement.
The report was signed by authorized parties (School Committee, Board of Selectmen and
Town Manager) on December 6, 2006 and returned to the School Building Authority for
their response. As of this date, acceptance of the final audit remains pending.
Annual Town Report — Articles for the Annual Reports due to Town Manager's office no
later than January 8th. MBC Secretary will submit report for the Building Committee.
An MBC photograph was taken and will be submitted for the Annual Town Report.
Meeting Minutes - (review /approve)
MOTION to approve minutes of November 14, 2006: JL/KG 3 -0 Passes.
Retirement - Chairman Moore thanked Member Liddick for his many years of service to the
Municipal Building Committee (1995 -2006) and recognized his significant accomplishments
during his tenure on the Committee. Jim will be officially recognized at a future meeting in
January 2007 by the Mansfield Board of Selectmen.
Respectfully submitted,
Eleanor McCarter, Secretary
James E. Liddick, Clerk' Date