HomeMy WebLinkAboutMBC Minutes 1/30/2007REcc►uF0 APPROVED
iiF' ,' TOWN OF MANSFIELD
Municipal Building Comm_ ittee
01 ► AR - 5 %►1 ► ► : 2 S Meeting Minutes of January 30, 2007
t� �i�Ei�TS
r s William Moore, Chairman, Alan Clapp, Clerk, Kenneth Gay, and Eleanor
McCarter, Secretary
Meeting commenced at 7:40 P.M.
SCHOOL PROJECTS UPDATE
Chairman Moore and Member Clapp attended an Executive Session meeting with the Mansfield
School Committee and Acting Superintendent John Moretti prior to tonight's meeting. The
purpose of the discussion was to review upcoming construction projects related to Mansfield
High School and the Roland Green School.
• The Massachusetts School Building Authority has not approved funding assistance for
the proposed high school addition/renovation project as of this date.
• Mansfield School Department is working with DRA Associates to dramatically reduce
the size of the scope of work planned for future classroom expansion at Mansfield High
School.
• The prior "Letter of Intent" which was sent to the Massachusetts School Building
Authority requesting fund assistance will be modified by the Mansfield School Dept.
outlining any changes made in the scope of work.
• The School Department has identified a need for additional classroom space in the
upcoming year at the Roland Green School located on Dean Street in Mansfield.
• D.R.A. Associates, the firm who completed the recent Schools Feasibility Study, remains
under agreement with the Mansfield School Department, and is exploring alternative
options to address the additional classroom space needs at both Mansfield High School
and the Roland Green School.
ANNUAL ELECTION OF OFFICERS — (2007 Calendar year)
Nomination to elect William Moore to serve in the position of MBC Chairman:
MOTION: A. Clapp/K. Gay; 3 -0 Passes.
Nomination to elect Alan Clapp to serve in the position of MBC Clerk:
MOTION: K. Gay/W. Moore; 3 -0 Passes.
Appointments to representative positions for 2007 are as follows:
• MBC Representative to Capital Improvements is Ken Gay.
• MBC Liaison to Mansfield School Department is Alan Clapp.
Committee Member Appointments:
Committee Member Appointments:
The Board of Selectmen is scheduled to hold interviews and make member appointments to
several Town Boards and Committees at the Selectmen's meeting tomorrow evening. At least
two (2) of the applicants so far are requesting appointment to the Municipal Building Committee.
Current open seats on the MBC include (1) partial term vacated by former member David
Young, which expires Jan. 1, 2008, and one (1) full 5 -year term vacated by Jim Liddick to expire
January 1, 2012.
Recognition of Service- Jim Liddick:
Mansfield Board of Selectman, along with members of the MBC, will publicly recognize long
time Committee Member Jim Liddick at the upcoming Board of Selectmen's meeting on
Wednesday, January 31, 2007 at 7:45 P.M. for his 12 years of outstanding volunteer service to
the Town. Member Liddick decided not to seek re- appointment at the end of his term January 1,
2007.
Member Liddick held a number of leadership roles while serving on the Committee including:
MBC Chairman, MBC Clerk, and MBC Liaison to the School Feasibility Study Committee.
Member Liddick's strong negotiation skills and personal expertise in project administration had a
significant cost saving impact on a many municipal capital projects and studies that were
completed by the MBC between 1994 -2007. A partial list of these projects include: Mansfield
Town Hall, Police Station, Plymouth Street Fire Station, Jordan Jackson Elementary, Robinson
Elementary, Qualters Middle School, Mansfield High School, Municipal Capital Plan and a new
Dustin & Prescott Water Treatment Facility.
Annual Town Report: The MBC article for the 2006 Annual Report was written and submitted
along with photos of the Committee.
FY08 BUDGET REVIEW:
The Finance Team (Town Manager, Town Accountant, and Town Treasurer) is meeting with
various departments in the upcoming weeks to review budget requests for FY2008. Chairman
Bill Moore confirmed his availability to meet with the Finance Team to discuss the MBC
Budget. Members briefly reviewed the proposed budget request submitted for fiscal year 2008.
❑ Salary: Level funding is requested. MBC members agreed to maintain a reduced level of
administrative staffing (13 '/2 hours) in 2007, with the understanding that if a new project
is implemented during the coming year, that the Town may need to increase the level of
administrative support to the MBC.
❑ Longevity: MBC increased this line item amount to reflect the employee benefit rate for
10+ years of employment. Budget for full -time benefits remains split between MBC
(25 %) and the Water Department (75 %).
a Training: MBC increased training line item amount from $450.00 to $650.00 based on
the 2007 rates for Massachusetts Certified Public Purchasing Official ( MCPPO) training
courses (offered by the Mass Inspector General's office). MBC Secretary is required to
obtain course credits each year to maintain certification as an MCPPO .
❑ Professional: Level funding is requested (covers expenses i.e. mileage, parking fee etc.)
❑ Office Supplies: Level funding is requested.
❑ Printing: Level funding is requested.
INVOICES: (Review /Approval)
❑ W.B Mason —MBC Supplies
MOTION to recommend payment to W.B. Mason in the amount of $256.75 for purchase
and /or replacement of items no longer in working order (i.e. print calculator, label maker,
etc.). KG /AC: 3 -0 Passes.
❑ Office o f the Itupector General —MBC Training
MOTION to recommend final payment in the amount of $475.00 to the Massachusetts
Office of the Hnspector General for public procurement training completed by the MBC,
Secretary for recertification credits. KG /AC: 3 -0 Passes.
❑ EZeanorMcCarter— Professional Development
MOTION to recommend payment to Eleanor McCarter in the amount of $24.25 as
reimbursement for return trip commuter rail expenses incurred Jan. 23, 24, & 25, 2007
while participating in a MCPPO Supplies & Services procurement training seminar.
KG /AC: 3 -0 Passes.
Motion to adjourn at 8:25 P.M.
Respectfully submitted,
Eleanor McCarter, Secretary
Alan Clapp, Clerk
Date
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NO MEETING HELD