HomeMy WebLinkAboutMBC Minutes 1/29/2008TOWN OF MANSFIELD FILE COPY
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, C Meethrg Minutes of January 29, 2008
Members, 7 VV 11rLga Moore, Chairman, Alan Clapp, Clerk, Julie Hunter, Maureen
Doherty, Robert Barry and Eleanor McCarter Secretary
Attendees:. lea Azinheira, Department Public Works (DPW) Director
Kurt Gaffney, Water Operations Manager
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Meeting commenced at 7:30 PM
MBCIPUBLIC WORKS PROJECTS
Future Water Treatment Plant (West Mansfield) — Kurt Gaffney
DPW Water Division announced plans to seek funding approval by Annual Town Meeting in
FY09 to design a new greensand water treatment plant to serve Albertini Well No. 1, Well No. 2
and Well No. 3. DPW will apply for State Revolving Fund (SRF) 2% loan to fund the
construction phase in FY2010. Rough estimated cost at this time for design and construction is
$6.1 million dollars.
Construction of a new plant has been part of a long -term capital plan for the water division due
to ongoing problems with iron and manganese in the West Mansfield area. Due to the poor
condition of the existing Albertini wells located on Plain Street and West Street, and the
electrical cost to operate them, these wells are not used.
The scope of proposed project is to abandon (3) existing wells and replace them with (3)
submersible wells inside a block structure building. The Water Division feels it is critical to
reactivate the Albertini wells to have sufficient back -up water resources to serve an increased
population in Mansfield.
Discussion was held as to whether the Designer Selection Process would be required for the
Design Phase, based on an estimated cost threshold over $1.5 million, the threshold at which an
Owner's Project Manager would be hired.
Action: DPW will investigate further and confirm method of procurement required for the
proposed water treatment plant (Public Works vs. Public Building).
Designer Selection procurement process is not required if the project is determined to be a
"Public Works" project. If the building structure of the plant makes the project a "public
building" then DPW will work with the MBC to complete the Designer Selection process.
Kurt Gaffney offered to provide MBC members with a tour of the existing Water Operations
Center and Treatment Plant Facility at 500B East Street in Mansfield and to host a MBC future
meeting at that location.
Highway Garage Improvements - Lee Azinheira
Legal Opinion Update: Majority of work will be completed under contracts already in place.
( Because the scope of plumbing work exceeds the amount of the current contract, DPW will do a
new bid for plumbing specifically related to the highway garage project.
DPW confirmed that the project will be controlled construction and will have drawings stamped
by a licensed Architect. Design Drawings are being updated at this time.
OSHA requirements: All staff must have OSHA 10 -hour Training Certification to be on site.
Action: Need to confirm if updated training is required annually ( I a if cards expire)
Foundation: DPW to seek quotes for concrete work. Schedule to begin concrete foundation is
after frost is gone in Spring 2008.
Project Schedule was not available at this meeting, however DPW agreed to provide one to the
MBC in March.
Lee Azinheira will update the MBC prior to bidding and will meet with the MBC in March 2008
MBC to send memo to DPW Special Projects Manager Mike Ahern (cc: Lee Azinheira and
Mark Cook) requesting the following project information be forwarded to the Committee:
weekly reports, approved plans, construction schedule, code evaluation, schedule of values, and
a list of hired trade vendors with projected cost allowance for each based on plans.
Moving forward DPW will process all bills for the project. MBC will also monitor expenses
through accounting reports
GENERAL BUSINESS
Member Re- Appointment: Congratulations to Julie Hunter on her reappointment to the MBC for
full 5 -year term that expires Jan. 1, 2013.
Annual Election of Officers
MOTION to appoint William Moore as MBC Chairman: A. Clapp/R. Barry 5 -0.
MOTION to appoint Alan Clapp as MBC Clerk: M. Doherty /Julie Hunter 5 -0.
MBC Representative: Capital Improvements Committee: Maureen Doherty
MBC Representative; Highway Garage Improvements: Julie Hunter
MBC Representative; Water Treatment Plant: Robert Barry
Correspondence
• Copy of CIP Request for DPW/Public Safety Facility —Design/Bid & Construction
• Ltr. to Department Heads Mileage Reimbursement Rate Increase; Effective of Jan. 1,
2008 rate is 50.0 cents per mile.
• FY2009 Budget Review Process —All budgets level funded at this time
• 2007 Annual Town Report - Department photo deadline Feb. 1 st
• MBC Meeting dates now posted on Town Website
• MBC Meeting Minutes of November 27, 2007 —Draft copies distributed for comment.
OTHER ACTIVITY
Master Plan Committee Update
Open Public Meeting with Pare Corporation — Saturday, Jan 12, 2008. MBC members would
like to receive information on future meetings planned.
Mansfield High School Improvements
School Bldgs & Grounds Director would like to be on a future meeting agenda to discuss
modular classroom project at the high school.
Capital Improvements Committee — Next Meeting Tuesday, March 4, 2008
Next MBC Meeting — Tuesday February 26, 2008
Motion to adjourn 10:00 p.m.
Respectfully submitted,
Eleanor McCarter, Secretary
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Alan Clapp, Clerk
Date
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