Loading...
HomeMy WebLinkAboutMBC Minutes 9/9/2008TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Meeting Minutes of September 9, 2008 ATRIUM Members Present: William Moore, Chairman _ - Alan Clapp, Clerk Julie Hunter Maureen Doherty Robert Barry Secretary: Kathleen Reynolds Visitors: None Meeting commenced at 7:35 PM in the MBC Meeting Room at Town Hall. The Committee extended a warm welcome to Kathy Reynolds, the new MBC secretary. GENERAL BUSINESS Correspondence A letter was received from Mary Beth Jackson, Secretary to the Superintendent of Mansfield Public Schools, requesting permission to use the MBC Meeting Room for the 2008 -2009 School Committee Executive Session Meetings an average of twice per month. Chairman Moore responded to Mrs. Jackson that would be acceptable. Meeting Minutes - Review and Approve June 24, 2008 Bill Moore made known he had made some general setup changes, none to content, to the minutes after they had been sent to Committee members. No comments were made. MOTION to approve minutes as written made by M. Doherty and seconded by A. Clapp. Vote was 4 -0 -1, with J. Hunter abstaining due to her June 24 meeting absence. Motion carried. July 29, 2008 Comments: • Maureen Doherty suggested attaching or reading in e -mails noted, or removing `via e-mail' from minutes. She also recommended the rewording of a sentence. • Julie Hunter questioned reviewing resumes in open session rather than in executive session. Maureen Doherty stated the submitted resumes are public information; hence, their review and discussion is permissible during open session. Bob Barry had input into that which is public information. Bill Moore, having concern prior, reviewed meeting laws and determined it acceptable to review the resumes in public. Maureen Doherty had reviewed the open meeting law and found the review of submitted resumes did not fall into one of the nine reasons for executive session. MOTION to approve minutes, as adjusted from comments, made by M. Doherty and seconded by A. Clapp. Vote was 5 -0. Motion passed unanimously. TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Meeting Minutes of September 9, 2008 Page 2 of 3 August 12, 2008 Bill Moore relayed to the Committee the August 12 meeting was termed a workshop because it was not posted in person to the Town Clerk, as he has learnt phone calls and e -mails are not acceptable means of communication for this process. Comments: • Maureen Doherty stated minutes need not be taken for a workshop, but suggested wording changes relative to it being a workshop and not a meeting. • Because Alan Clapp pointed out the intent to meet September 9 had been decided at this workshop, Bob Barry suggested including such a sentence. • Bob Barry recommended a wording change and inquired who conducted the interviews for the MBC secretary position. Bill Moore answered that Town Manager John D'Agostino, Julie Hunter, and he had. MOTION to approve minutes, as adjusted from comments, made by M. Doherty and seconded by J. Hunter. Vote was 5 -0. Motion passed unanimously. Updated meeting minutes will be distributed at the next MBC meeting. Update on Open MBC Secretary Position ( Following the evening's agenda, Bill Moore recognized the new secretary, Kathy Reynolds, was present; all Committee members again offered their welcome. Bob Barry asked about office setup and hours. Bill Moore responded the office was set up as for prior occupants and hours would be the posted 13.5 weekly. The Committee was informed Kathy's e-mail would be KReynolds @MansfieldMA.com. Maureen Doherty suggested the new secretary review the book on public construction and open meeting law, as well as learn to use the scanner for e- mailing documents for Committee review. Update on MBC Office Telephone System Leaving the meeting agenda order because of the preceding conversation, Bill Moore relayed the messages left on the Committee voice mail were irretrievable. Rather than changing the telephone number to the main Town Hall number and the caller having to punch a number for MBC, the direct line has been changed to (508) 851 -6414. Update on Hi hwav Garage Shower Room Project Bill Moore read an update from Mike Ahern concerning the garage shower room project (letter copy attached). A conversation ensued regarding Mike Ahern being a Master Electrician, the project budget, project details, volunteer electrical work, and projected completion date. Bill Moore stated he had seen the room was rough plumbed and wired. TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Meeting Minutes of September 9, 2008 Page 3 of 3 Next MBC Meetine is tentatively scheduled for October 21, 2008, at 7:30 PM at Town Hall. MOTION to adjourn 8:30 PM. Respectfully submitted, Kathleen Travers Reynolds, Secretary r t , � r ,% z j z Alan Clapp, Clerk Date