HomeMy WebLinkAboutMBC MInutes 5/5/20091
TOWN OF MANSFIELD
MUNICIPAL BUILDING COMMITTEE
Meeting Minutes of May 5, 2009
Members Present: William Moore, Chairman
Alan Clapp, Clerk
Maureen Doherty - Excused Absence
Julie Hunter - Excused Absence
Robert Barry
Secretary: Kathleen Reynolds
Visitors: None
The meeting commenced at 7:39 PM in the MBC Meeting Room at Town Hall.
Chairman Moore acknowledged the absence of Members Doherty and Hunter, recognizing a
quorum was still present.
CIP REQUEST FOR DPW/PUBLIC SAFETY FACILITY
During the next meeting, Chairman Moore will inquire with Member Doherty on the background
of Department of Public Works (DPW) Director Lee Azinheira's memorandum to Town
Manager John D'Agostino regarding the DPW/Public Safety Facility request to the Capital
Improvements Program Committee (CIP). Clerk Clapp assumes Director Azinheira submitted
this paperwork for the possibility of the Town qualifying for stimulus funds. Chairman Moore
agrees, recognizing the information remains as previously proposed. Chairman Moore and Clerk
Clapp discussed the campus layout plan, with Chairman Moore confirming an approximate
$12M project cost. Chairman Moore feels this memorandum with attachments may be
interesting background material for future use.
TERMS AND CONDITIONS BOILERPLATE
Members confirmed Clerk Clapp's and Member Doherty's sample documents were electronically
received. Member Barry presented hard copies for Committee review, stating the forms are
similar to others' and used by the agency he is employed with, the Division of Capital Asset
Management (DCAM). These generic contracts are available on the DCAM website or by
request, for use by any State agency or municipality for contract consistency. The $25K -$100K
project contract is approximately 25 pages; the large- project contract is about 100 pages.
Member Barry commented Mansfield would be identified as an awarding authority, not an
agency. Member Barry offered to explain more when the entire Committee is present, leaving
submitted copies in the MBC office.
TOWN OF MANSFIELD
MUNICIPAL BUILDING COMMITTEE
Meeting Minutes of May 5, 2009
Page 2 of 2
Clark Clapp asked if there had ever been any issues or concerns with the use of these contracts.
Member Barry answered that the Agency's attorneys update as new initiatives or State mandates
are enacted. As contract - coverage examples, Member Barry cited the new clause of trenches
never being left unattended or uncovered for a period of time, and the new requirement of
contractors' on-the-job employees being OSHA - certified. Member Barry also brought to
attention these documents are written from an owner's viewpoint.
Clerk Clapp inquired if the contracts were ever changed at a contractor's request. Member Barry
responded a change would only be made to inapplicable insurance coverage, that DCAM
attorneys do not negotiate with contractors. This paperwork is part of the bidding process; a
successful bid converts to the actual contract.
Chairman Moore and Clerk Clapp agree these documents, along with Member Doherty's, present
a solid base for the Committee's formation of a standard contract terms and conditions
boilerplate for Mansfield. Chairman Moore thanked Member Barry for his valuable contribution.
GENERAL BUSINESS
Meeting Minutes - Review and Approve
March 24, 2009
With two Members not in attendance, it was decided to table the meeting minutes' review and
leave open until the next meeting, to eliminate vote reconsideration for reopening.
Approved January and February meeting minutes will be distributed at the next MBC meeting,
with requested electronic copies sent timely.
The next MBC meeting is tentatively scheduled for June 9, 2009, at 7:30 PM at Town Hall.
MOTION to adjourn was made at 8:15 PM.
Respectfully submitted,
Kathleen Travers Reynolds, Secretary
Z- �� t
Alan Clapp, Clerk Date